Executive Assistant Remote Jobs in Florida (US)
This page tracks remote executive assistant openings that are location-eligible for Florida.
This page tracks remote executive assistant openings that are location-eligible for Florida.
Open jobs
1,026
Hiring companies this week
9
Salary sample
$800 - $80,000
Jobs added last hour
0
1026 Jobs
695 Companies
MetLife is a leading insurance and financial services company based in New York, New York. The company and its affiliates specialize in employee benefits and li
Description and Requirements The Team You Will Join On MetLife's Global Customer Service and Operations (GCSO) team, customer care is built on trust, empathy, and a commitment to continuous improvement. Whether guiding customers through life's important moments, solving challenges, or simplifying processes with innovative technology, you'll help deliver a differentiated experience grounded in operational excellence. Backed by a collaborative team, you'll play a vital role in strengthening the way we care and advocate for millions worldwide. Here, making a real difference isn't just a goal - it's what we do, one conversation at a time. The Opportunity Ensures that the team achieves or exceeds its business objectives in the areas of Claim Management Accuracy, Customer Centricity and Expense Management. Sets clear expectations of performance according to the MetLife vision and holds the team accountable to those expectations. Ensures that the team has the knowledge, skills, and tools to be successful and provides support as appropriate. Key Responsibilities • Clearly articulate the vision of success, how each role, and individual contributes to that vision, and the specific expectations for each role and individual • Supports and guides assigned team members to ensure that they have the knowledge and skills, tools, and resources to be successful in achieving those expectations • Remove barriers to the success of the team or the individual • Identifies barriers and escalates to senior leaders in the organization as appropriate along with recommended solutions • Takes accountability for the team they lead and the results it produces for each of the key areas of performance; customer centricity, expense management, claim management accuracy. • Holds team accountable and provides positive reinforcement to team members that is directly linked to their behaviors and outcomes • Intervenes as required to address acute gaps in performance, either of individuals on the team, or the team as a whole • Analyzes data and implements strategies to address root causes of the gaps and monitor strategies • Identifies and implements strategies to enhance claim management and customer centricity effectiveness and efficiency of their team • Interacts effectively with claimants and internal/external customers, to understand and service their needs while addressing service issues swiftly • Drives Claim Management Accuracy and Customer Centricity through support of the QQA Program, claim file reviews and call monitoring • Achieves all Individual and Team outcomes through the management of their team Key skills: • Strong verbal and written communication skills. Ability to articulate clearly to diverse audiences with different styles • Understanding of the broad business context, to include key business indicators, metrics, customer service scores, etc. • Influencing and motivation skills • Corporate courage • Ability to give and receive feedback in a non-judgmental and non-defensive manner • Comfort with conflict • Strong knowledge of Short-Term Disability claim practices and processes performed by the individuals they lead • Critical thinking skills • Strategic thinking skills • Strong listening skills • Ability to partner Required Qualifications - 2+ years of supervisory experience demonstrate strong leadership and coaching skills. Extensive knowledge of STD - Strong analytical and decision-making skills with a focus on producing results. Creative problem-solving abilities and the ability to think outside the box - Excellent interpersonal and communication skills in both verbal and written form. Excellent customer service skills proven through internal and external customer interactions - Demonstrated conceptual thinking, risk management, ability to handle complex situations effectively - Organizational and time management skills, ability to effectively manage multiple systems and technology resources Preferred Qualifications • Bachelor's degree • 7+ years of STD Insurance Claims experience • knowledge of STD, group disability, Workers Compensation, ERISA, Social Security and state laws The expected salary range for this position is $55,600 - $99,300 . This role may also be eligible for annual short-term incentive compensation and stock-based long-term incentives. All incentives and benefits are subject to the applicable plan terms. Benefits We Offer Our U.S. benefits address holistic well-being with programs for physical and mental health, financial wellness, and support for families. We offer a comprehensive health plan that includes medical/prescription drug and vision, dental insurance, and no-cost short- and long-term disability. We also provide company-paid life insurance and legal services, a retirement pension funded entirely by MetLife and 401(k) with employer matching, group discounts on voluntary insurance products including auto and home, pet, critical illness, hospital indemnity, and accident insurance, as well as Employee Assistance Program (EAP) and digital mental health programs, parental leave, paid time off, paid holidays, volunteer time off, tuition assistance and much more! About MetLife Recognized on Fortune magazine's list of the "World's Most Admired Companies", Fortune World's 25 Best Workplaces™, as well as the Fortune 100 Best Companies to Work For®, MetLife, through its subsidiaries and affiliates, is one of the world's leading financial services companies; providing insurance, annuities, employee benefits and asset management to individual and institutional customers. With operations in more than 40 markets, we hold leading positions in the United States, Latin America, Asia, Europe, and the Middle East. Our purpose is simple - to help our colleagues, customers, communities, and the world at large create a more confident future. United by purpose and guided by our core values - Win Together, Do the Right Thing, Deliver Impact Over Activity, and Think Ahead - we're inspired to transform the next century in financial services. At MetLife, it's #AllTogetherPossible . Join us! MetLife is an Equal Opportunity Employer. All employment decisions are made without regards to race, color, national origin, religion, creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, marital or domestic/civil partnership status, genetic information, citizenship status (although applicants and employees must be legally authorized to work in the United States), uniformed service member or veteran status, or any other characteristic protected by applicable federal, state, or local law ("protected characteristics"). If you need an accommodation due to a disability, please email us at accommodations@metlife.com. This information will be held in confidence and used only to determine an appropriate accommodation for the application process. MetLife maintains a drug-free workplace. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liabilities.
Role Description We are seeking an experienced Executive Assistant to support the CEO. This is a critical role that will directly impact business operations, client relationships, and business development growth. The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities while maintaining exceptional attention to detail. The Executive Assistant will play a critical role in transforming a high-volume inbox and meeting-heavy calendar into a streamlined, priority-driven workflow. Success in this role requires strong judgment, proactive communication, and the ability to create order from complexity. This role goes beyond traditional administrative support. You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team. This is a full-time, remote position requiring exceptional written communication, strong follow-through, comfort with sensitive information, and the ability to proactively manage both professional and limited personal tasks. Qualifications - 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role. - Exceptional email management and prioritization skills. - Strong systems thinker with experience building organized workflows. - Proficient in digital tools (Notion strongly preferred). - Highly proactive and detail-oriented. - Strong written communication skills. - Comfortable making judgment calls on prioritization. - Tech-comfortable and adaptable to evolving systems and tools. - Thrives in high-accountability, high-clarity environments. - Exceptional organizational skills with ability to manage multiple systems (Gmail, Google Chat, Google Calendar, HubSpot). - Proactive communication: Ability to anticipate needs and take initiative without constant direction. - Business acumen: Understanding of sales pipelines, business development processes, and CRM workflows. - HubSpot experience: Demonstrated experience with HubSpot or similar CRM platforms. - Attention to detail: Ability to maintain accurate records and catch details others might miss. - Relationship skills: Genuine interest in helping build and maintain professional relationships. - Time management: Ability to prioritize competing demands and work effectively with a busy executive. - Technical proficiency: Comfortable with Google Workspace, email management, and learning new tools quickly. - Technical Requirements: Reliable high-speed internet and a modern home office setup. Requirements - Email & Communication Triage - Daily inbox management: Triage and organize all incoming emails into designated folders (Action Needed, Read Later, Follow Up, If Interested) each morning. - Chat monitoring: Monitor Google Chat direct messages and project spaces on behalf of Exec, providing daily summary emails of items requiring his attention. - Delegate access: With appropriate delegate access, manage Exec's digital communications and filter out non-urgent messages. - Criteria development: Work with Exec to establish clear criteria for what requires his direct response versus what can be handled independently. - Response drafting: Begin drafting responses to routine emails for Exec's review and approval. - Administrative Support - Office management: Coordinate office supply orders and equipment needs through an organized request system. - Gifting & relationship building: Manage birthday gifts, holiday gifts, anniversary gifts, and other relationship-building gestures for team members and business contacts. - Calendar management: Maintain Exec's calendar, coordinate scheduling, and manage task blocks for important but non-urgent work. - General administration: Handle document management, contractor coordination, and other operational needs as they arise. - Business Development & CRM Management - HubSpot pipeline management: Maintain and update Exec's separate business development pipeline in HubSpot (distinct from Drew's pipeline). - Lead generation support: Assist with identifying and compiling lists of target contacts in growth markets (Greensboro, Wilmington, Richmond). - Meeting coordination: Schedule business development meetings, both virtual and in-person. - Meeting notes & follow-up: Listen to recorded business development meetings (via Fireflies or Google Meet recordings), compile comprehensive notes, and track action items. - Follow-up execution: Draft follow-up emails and ensure timely outreach after meetings. - Relationship tracking: Monitor pipeline progress and flag opportunities requiring Exec's attention. - Meeting & Calendar Coordination - Proactively blocking time for priority tasks and deep work sessions (e.g., 3-hour client review blocks). - Managing incoming meeting requests and calendar invites. - Coordinating scheduling via email and Calendly links. - Maintaining accurate availability and protecting focused work periods. - Adjusting calendar structure as preferences evolve (e.g., prioritizing mornings for deep work). - Ensuring flexibility while maintaining structure. - Process Optimization & SOPs - Document, organize, and improve company workflows and Standard Operating Procedures (SOPs) in Notion. - Support the creation of internal systems for accountability, task tracking, and delegation across the company's operations and team structure. - Assist with invoicing (occurs approximately twice per month). - Support with other tactical administrative tasks as needed. - Ensuring delegated tasks are followed up on and completed. - Reducing cognitive load by maintaining a clear, visible task pipeline. - Task Delegation & Tracking - Implementing and maintaining a shared Notion workspace. - Capturing tasks from emails, meetings, and discussions. - Assigning deadlines and tracking progress. - Supporting transparency and real-time updates. - Preparing agendas for daily/weekly sync meetings. - Ensuring delegated tasks are followed up on and completed. - Reducing cognitive load by maintaining a clear, visible task pipeline. Benefits - International experience. - Opportunity to work remotely from anywhere. - Supportive and collaborative team environment. - Learning and development opportunities. - Potential Performance Bonuses. - PTO. - HMO after 3 months.
End-to-End Virtual Staffing Solutions | Hire Simply, Scale Quickly
• Conduct online research for various business and operational needs • Provide executive and personal assistant support • Manage emails, inbox organization, and follow-ups • Coordinate projects and assist with administrative tasks • Perform transcription and data entry duties • Schedule and coordinate appointments and events • Support client outreach and relationship management via email • Maintain and organize email marketing lists • Assist with transition-to-transport coordination processes • Handle general administrative support tasks as needed
End-to-End Virtual Staffing Solutions | Hire Simply, Scale Quickly
• Manage and coordinate calendars across four different companies. • Schedule, reschedule, and coordinate meetings, appointments, and events. • Monitor calendar availability and prevent scheduling conflicts. • Ensure all meetings are properly organized and updated. • Maintain accurate calendar records and scheduling workflows. • Confirm all scheduled meetings at the beginning of each week. • Send meeting invitations, reminders, and follow-up communications. • Track meeting updates, cancellations, and scheduling changes. • Monitor and manage email inboxes on behalf of the executive. • Draft, organize, and respond to emails when appropriate. • Prioritize incoming communications and flag important messages. • Assist with general administrative coordination related to meetings and scheduling. • Maintain organized communication records and scheduling documentation.
• Provide day-to-day administrative support to the President, COO, CFO, and CPO. • Manage complex calendars, scheduling, and prioritization of meetings across internal and external stakeholders. • Coordinate executive communications, including email triage, drafting correspondence, and preparing briefing materials. • Serve as a liaison between executives and employees, customers, vendors, and partners. • Maintain confidentiality and professionalism in handling sensitive business and personnel matters. • Coordinate domestic and international travel arrangements (flights, hotels, ground transportation, itineraries). • Prepare detailed travel schedules and logistics packages. • Plan and coordinate executive meetings, offsites, leadership sessions, and internal events. • Support logistics for board meetings, leadership summits, and executive planning sessions. • Capture and distribute meeting agendas, notes, and action items. • Assist with general office coordination and administrative processes. • Manage supplies, vendor relationships, and service requests as needed. • Support onboarding logistics for executive hires and key leaders. • Help coordinate cross-functional initiatives and follow-ups tied to executive priorities. • Create and format PowerPoint presentations for executive meetings, board discussions, and leadership communications. • Perform basic Excel work (tracking, reporting, summaries, simple data analysis) to support executive initiatives. • Compile briefing materials, reports, and dashboards for leadership review. • Assist with document preparation, formatting, and version control. • Track key executive priorities, deadlines, and deliverables. • Support cross-functional coordination tied to strategic initiatives. • Anticipate executive needs and proactively resolve administrative or logistical challenges. • Support special projects as assigned by the Executive Team.
• Manage complex executive calendars across multiple time zones, including prioritization of meetings, scheduling conflicts, and shifting business priorities • Coordinate internal and external meetings, leadership reviews, team events, and other business activities • Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense coordination • Prepare and organize meeting agendas, presentations, materials, and follow-up actions • Support day-to-day operational needs of assigned executive leaders to ensure efficient workflow and execution • Track action items, deadlines, and key deliverables to help maintain alignment and accountability across stakeholders • Maintain organized records, documentation, and filing systems as needed • Handle confidential and sensitive information with a high degree of discretion and professionalism • Serve as a point of contact between executive leaders and internal or external stakeholders • Draft, proofread, and edit correspondence, presentations, reports, and other business communications • Build strong working relationships across teams and functions to support collaboration and execution • Exercise sound judgment in prioritizing requests, resolving scheduling challenges, and escalating issues when appropriate • Support planning and coordination of executive meetings, offsites, and cross-functional events • Leverage productivity and AI-enabled tools to improve organization, efficiency, communication, and administrative workflows
Role Description As an Executive Assistant, you are responsible for providing high-level administrative and operational support to assigned executive leaders. You serve as a trusted partner who helps optimize executive effectiveness through: - Proactive calendar management - Meeting coordination - Travel planning - Communications support - Cross-functional collaboration This role requires strong judgment, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced, high-growth environment. Responsibilities - Manage complex executive calendars across multiple time zones, including prioritization of meetings, scheduling conflicts, and shifting business priorities - Coordinate internal and external meetings, leadership reviews, team events, and other business activities - Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense coordination - Prepare and organize meeting agendas, presentations, materials, and follow-up actions - Support day-to-day operational needs of assigned executive leaders to ensure efficient workflow and execution - Track action items, deadlines, and key deliverables to help maintain alignment and accountability across stakeholders - Maintain organized records, documentation, and filing systems as needed - Handle confidential and sensitive information with a high degree of discretion and professionalism - Serve as a point of contact between executive leaders and internal or external stakeholders - Draft, proofread, and edit correspondence, presentations, reports, and other business communications - Build strong working relationships across teams and functions to support collaboration and execution - Exercise sound judgment in prioritizing requests, resolving scheduling challenges, and escalating issues when appropriate - Support planning and coordination of executive meetings, offsites, and cross-functional events - Leverage productivity and AI-enabled tools to improve organization, efficiency, communication, and administrative workflows Qualifications - 4+ years of experience supporting senior leaders or executives in a fast-paced, complex business environment - Strong organizational, prioritization, and time management skills with exceptional attention to detail - Demonstrated ability to manage sensitive and confidential information with professionalism and discretion - Excellent written and verbal communication skills - Proven ability to work independently, adapt quickly, and manage multiple priorities simultaneously - Experience coordinating complex calendars, travel arrangements, meetings, and executive communications - Proficiency with collaboration and productivity tools such as Google Workspace, Microsoft Office Suite, Slack, and related business applications - Experience using AI tools (ChatGPT, Copilot, Claude, etc.) to accelerate and elevate your outcomes Preferred Qualifications - Experience supporting leaders within a SaaS, technology, or high-growth organization - Experience coordinating executive-level meetings, offsites, or cross-functional initiatives - Bachelor’s degree preferred or equivalent combination of education and relevant experience Travel Required - Up to 10% Benefits - Medical, dental and vision benefits: Affordable health care plans and company HSA contributions, starting on Day 1 - A 6% 401(k) match - Competitive time off package with 20 days of Paid Time Off, 9 Company-Paid holidays, 2 paid floating holidays, 7 paid sick days, 2 Wellness days, and 1 Paid Volunteer Day; at 3 years of service PTO increases to 22 days, and at 5 years it increases to 25 days - 12 weeks primary caregiver leave & 4 weeks secondary caregiver leave - Accident, critical illness, and hospital indemnity insurance - Pet insurance - Legal assistance and identity theft insurance plans - Life insurance 2x salary - Access to the Calm app and the Employee Assistance Program - $65/month Remote work stipend for internet - Culture and team-building activities - Tuition assistance - Career development opportunities - Charitable contribution match up to $250 per year
We build remote teams for solo entrepreneurs and companies — from admin to sales, support, and automation. HQ At LA, USA
• Support client intake, communication, and administrative workflows for a personal injury law firm • Serve as the first point of contact for potential clients • Help guide potential clients through the intake process with professionalism, empathy, and clear communication in both English and Spanish • Handle sensitive information and manage client communication
• Own operational execution across GTM • Manage scheduling, coordination, inboxes, travel, and follow ups for the Head of GTM • Track priorities across sales, marketing, recruiting, partnerships, and leadership initiatives • Ensure tasks, projects, and conversations never fall through the cracks • Build systems that improve visibility, accountability, and execution speed • Increase leverage across the revenue org • Prepare concise briefs, summaries, notes, and action items from meetings • Coordinate hiring pipelines, interviews, and candidate communication • Assist with outbound campaigns, events, partnerships, and internal GTM projects • Help organize content calendars, launches, and cross functional initiatives • Move fast and prioritize correctly • Handle urgent requests quickly with strong judgment and minimal oversight • Know when speed matters more than perfection and vice versa • Return decision ready outputs instead of raw information • Reduce noise and operational overhead wherever possible • Act with agency • Anticipate needs before they become problems • Push projects forward through ambiguity and blockers • Research solutions independently and follow through relentlessly • Operate like an owner, not a task taker • Use AI intentionally • Use AI tools to accelerate research, writing, organization, and execution • Maintain thoughtful, human communication in all outputs • Improve workflows through automation and systems thinking
Transforming Organisations with Exceptional Leadership
• Build and manage a layered, multi-city calendar that weaves together work and personal commitments • Take charge of domestic travel from planning through execution, including lodging, itineraries, and regional contacts • Write and oversee executive correspondence, shaping tone thoughtfully for audiences ranging from board members and partners to regulators and internal teams • Handle the recurring monthly logistics tied to board travel and meetings • Curate a list of priority contacts and arrange meaningful touchpoints such as lunches and dinners with key constituents • Function as a dependable hub of coordination for stakeholders inside and outside the organization • Lend a hand with bookkeeping work, including expense reimbursements and selected private holdings • Keep tabs on action items, deadlines, and follow-ups in partnership with the Chief of Staff • Bring a consistently high level of discretion to every matter, whether work-related or personal • Help manage personal and household coordination where required
1,016more opportunities are still waiting for you.Log in now and take your next shot before someone else does.
Stack data is limited for this slice right now.