Role Description The purpose of this position is to provide administrative support to the assigned client. The duties in this position may range from meeting preparation, internal and external correspondence, report preparation, document and word processing assistance, and many other administrative duties as requested. This position works up to 40 hours weekly on a specific assigned shift. The employee is responsible for accurate and timely completion of the principal responsibilities listed below. - Assisting with all administrative requests from the specific client. - Accurately maintaining all personnel records, both electronic and hard copy. - Assisting with gathering requested information from the client, creating PDFs, and emailing documents as necessary. - Providing administrative support that includes weekly report preparation following a specific report format and presenting reports back to the client in a final presentation format. - Maintaining records associated with all requests and inquiries for each report. - Working with the client to post rulings and other information on the client web site and/or document management system. - Developing and entering meeting minutes into the client systems, requiring training on client-specific software. - Regular internal communications, including email and other professional correspondence. - Creating folders and assembling documents related to the internal workings of the HR systems. - Completion of safety records to ensure forms are filled out as required. - Tying meeting minutes to other HR records as needed. - Weekly or daily reporting requirements provided by client instruction. - Secretarial correspondence, including all letters, legal correspondence, and other written or transcribed information. - Recording compliance and maintenance of confidential information. - Answering customer phones and responding to customer emails. - Monitoring email inbox for incoming projects and setting up projects in workflow management tool. - Maintaining and supporting ISO standards through creation and updating of documentation. Qualifications - Must be able to demonstrate expert level skill in Microsoft Office Suite of products for word processing, spreadsheet, and database as well as Adobe Acrobat. - Must have previous experience with or ability to learn Oracle and Lotus Notes. - Must be able to operate standard office equipment, such as telephone, personal computers, office machines, and adding machines. - Must be able to multi-task and oversee multiple projects at any given time. - Ability to maintain confidential information and work in a fast-paced, dynamic, and creative organization. - Must possess the ability to communicate effectively with employees and customers in a friendly, pleasant manner. - Must be detailed oriented, well-organized, self-motivated, and a problem solver who can work independently. - Must be able to operate with confidential information. - Must be an excellent record keeper and process the position requirements with little direction. - Must be able to follow processes and instructions as outlined by the client. Requirements - 2-year degree or certification in office-related work, or a minimum of 4-5 years of office-related work experience. - 1-2 years of computer-related experience. Benefits - Health, vision, dental, 401k, PTO, and tuition discount. Company Description Integreon is a trusted, global provider of award-winning legal and business solutions to leading law firms, corporations, and professional services firms. Our highly trained, experienced staff of around 3,500 employees globally service a comprehensive range of client needs that require scale and expertise, enabling clients to become more operationally efficient. - Integreon works with corporations and law firms who rely on our experience and expertise in documents, administrative, and business services. - With delivery centres on three continents, Integreon offers multi-lingual, around-the-clock support. - Onshore, offshore, and onsite delivery of our award-winning services. Pay Range USD $16.00 - USD $17.00 /Hr.