• Support the oversight and execution of the External Affairs’ functions for UpTogether through the end of 2026, serving as a strategic thought partner to the team and CEO.
• Be a relationship steward, cultivator of new funding opportunities, and coordinator, while ensuring continuity across national fundraising, partnership, and communications during the interim period.
• Along with the CEO, provide bi-weekly support to the External Affairs team which includes Senior Partnership Managers and consultants, to facilitate ongoing pipeline development, fundraising, proposal development, and project execution.
• Assist with oversight of contractors to similarly ensure timely and quality execution of work.
• Meet regularly with foundations, partners, municipal representatives, coalitions, and other stakeholders to maintain partner relationships and fundraising, as well as cultivate new prospects.
• Submit pending / upcoming proposals and steward proposals through decision and fund implementation where funding is secured.
• Coordinate and support new proposal development, internal review, and grant applications.
• Maintain Salesforce records, proposal tracking, and project management flows.
• Serve as point person for funding prospects that are already underway, in place, or requiring project development and fund design.
• Meet with existing stakeholders about specific fund-related needs, which may range from relationship development and maintenance, to identifying donors and partners, to scoping out fund design, and supporting implementation of existing and new funds through cross-functional coordination and partner engagement.
• Actively prospect and lead new fundraising opportunities for both direct cash and operations.
• Update pipeline dashboard and create relevant reports for the Board of Directors, Executive Team, and All Staff meetings to demonstrate revenue progress, trends, insights, and analysis.
• Along with the CEO, lead strategic external communications, presentations, talking points, partner engagements, and any other external-facing materials.
• Support UpTogether’s individual giving efforts by maintaining donor stewardship, coordinating donor communication and acknowledgment, helping the stewardship of donors.
• Support planning and execution of UpTogether’s year-end giving campaign, coordinating campaign timeline, messaging, donor outreach, campaign materials, reporting and collaboration with Board of Directors and Executive Team.
• Support the Executive Team and Board of Directors in regularly scheduled meetings, to ensure the continued coordination of governance and strategic work and the presentation of timely, data-driven information for decision-making.
• Plan, coordinate, and facilitate quarterly Board of Directors meetings and bi-monthly Board Committee meetings.
• Prepare agendas and presentations, compile key information and data, highlight decision points, and send timely communications and correspondence.
• Prepare meeting minutes, track follow-up tasks and ensure timely completion of action items by the Board, the Executive Team, and across departments internally.
• Support Executive Team meetings and governance as-needed.
• Track strategic initiatives, key updates, and operational execution of time-sensitive Executive Team work.
• Facilitate dissemination of Executive Team updates, ensure coordination of follow-up needs across teams, and, incorporate input from the team to facilitate 360 flow of information.
• Tie together fundraising developments and revenue information for Executive Team and Board Meeting presentations.
• Prepare metrics, insight, and analysis for the Executive Team and Board as needed.
• Coordinate and help prepare agendas and presentations for monthly All-Staff National Team Meetings.
