Executive Assistant Remote Jobs in New York (US)
This page tracks remote executive assistant openings that are location-eligible for New York.
This page tracks remote executive assistant openings that are location-eligible for New York.
Open jobs
1,329
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$15 - $91,250
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1329 Jobs
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Role Description Texas Sports Academy is a K-12 school designed for serious student-athletes who want both elite academics and high-level athletic development. Students cover 2x the material in just 2 hours a day, using the same 2-Hour Learning model as Alpha Schools. That frees up their entire afternoon for serious training, where they work alongside former pro and D1 athletes coaching them at the highest standard. We are hiring a Virtual Assistant to own our billing operations. This is a focused role centered on invoicing, payment tracking, and family billing communication. You will make sure invoices go out on time, payments are recorded accurately, and any billing questions from families are handled clearly and professionally. This is a fully remote, full-time three-month contract with potential to extend based on performance and ongoing needs. What You'll Do - Issue Invoices: Generate and send accurate invoices to families on the defined billing cadence, applying the correct tuition, fees, and adjustments for each account. - Track Payments: Record incoming payments, reconcile them against open invoices, and keep every account current in our billing system. - Follow Up on Balances: Send reminders, follow up professionally on past-due invoices, and escalate the small number of accounts that need attention from leadership. - Handle Billing Questions: Respond to family billing questions over email quickly and clearly, resolving straightforward issues directly and looping in leadership on anything unusual. - Maintain Clean Records: Keep the billing system organized, accurate, and audit-ready, including account details, payment history, and adjustments. - Report on Billing Status: Provide a weekly summary of invoices sent, payments received, and outstanding balances so leadership always knows where things stand. Qualifications - Perfect English: Excellent written and spoken English is the hard requirement for this role. Every invoice, reminder, and reply must read as clear, professional, and on-brand. - Billing or Accounts Receivable Experience: You have handled invoicing, payment reconciliation, or accounts receivable work and can walk through the process you followed. - Attention to Detail: You can be trusted with every invoice amount, payment record, and account balance without exception. - Professional Communication: You can chase an overdue balance and keep the relationship intact. Your tone stays calm, clear, and respectful in every message. - Reliable Home Setup: Quiet workspace, strong internet, and availability during standard U.S. business hours (Central Time preferred). - Location: Fully remote. U.S. work authorization required. Bonus Points - QuickBooks, Stripe, or Similar Billing Platforms: Hands-on experience with common invoicing, payment processing, or accounting tools. - School or Membership Billing Experience: Prior experience handling family, member, or subscription billing at a school, gym, or similar organization. - Bilingual (English/Spanish): Ability to communicate with Spanish-speaking families. - AI Forward: Comfort using AI tools to draft communications and speed up repetitive work.
Serving overwhelmed Founders, CEOs, and Small Business Owners by sourcing the Executive Assistants they can trust.
• Manage the daily rhythm of sending session recordings and highlights to clients within 24 hours. • Coordinate Mailchimp newsletter content and manage the ongoing email list. • Manage Calendly scheduling and client rescheduling requests. • Own Zoom logistics end-to-end: correct links, joining 10 minutes early, and setting the container for each call. • Support retreat logistics, travel coordination, and day-of communications for retreats in France and the U.S. • Serve as the liaison between our client and her social media/content team. • Coordinate shipping and fulfillment for Cosmic Compass game materials.
• Maintain a high level of responsiveness and accessibility in a fully remote environment, promptly addressing emails, calls, and messages from leaders and stakeholders, and ensuring timely follow-up on all requests. • Coordinate and manage complex executive calendars, including meetings, conference calls, web presentations, and long-range scheduling, while resolving conflicts and projecting schedules at least 3 months in advance. • Coordinate and manage executive travel arrangements in alignment with Honest’s travel and expense policies. • Manage executive expenses in compliance with Honest’s expense and reimbursement policies. • Facilitate clear, concise, and productive internal and external communication, ensuring priorities and “asks” are well-defined and appropriate stakeholders are engaged. • Gather and distribute meeting materials (e.g., agendas, dashboards, data points, and updates) to leaders at least 48 hours in advance of meetings and discussions. • Support administrative and operational projects affecting the team, department, and broader organization as needed. • Compile information from various sources to create first drafts of presentations and documents for internal and external use, ensuring alignment with Honest’s brand standards. • Manage internal and external deliverables for supported executives by tracking deadlines, following up with stakeholders, and ensuring commitments are completed on time. • Plan and execute company-wide events (e.g., Senior Leadership Team Summit) and team meetings or offsites, including logistics coordination, travel, meeting space, catering, and thoughtful team-building activities, while maintaining strong attention to cost-effectiveness and attendee experience. • Maintain leaders’ internal and external Microsoft contacts. • Support recruiting and onboarding efforts by coordinating candidate scheduling and travel, and assisting with new colleague onboarding activities as needed. • Collaborate across the Executive Assistant team to provide backup support and contribute to broader organizational initiatives and priorities as needed. • Support centralized operational and office management responsibilities across Honest in a remote environment, including managing electronic mail distribution, coordinating shipments (e.g., FedEx), ordering supplies, and routing materials efficiently. • Available for travel 1-2 times per year, as needed • Perform other related duties and responsibilities as assigned.
Located in the American Midwest, the State of Michigan is home to more than 10 million residents. Part of the Great Lakes region, Michigan has over 11,000 inlan
Role Description This position provides high-level, confidential executive and operational support to the Deputy Director and designated senior leadership within the office. Responsibilities include: - Coordinating executive schedules and recurring leadership meetings. - Preparing agendas, briefing materials, and project-status reporting. - Managing decisions, assignments, and follow-up activities. - Maintaining an effective flow of information among leadership, staff, and related management forums. - Ensuring issues are routed to the appropriate meeting or decision-maker. - Exercising independent judgment in prioritizing requests and organizing executive workflows. - Coordinating meeting preparation and identifying missing or incomplete information. - Monitoring assignments and deadlines, and determining when issues require escalation. - Providing calendar management, correspondence and document preparation, meeting and event coordination, and records management. Qualifications - Education acquired through completion of high school. - Four years of administrative and executive support experience. Requirements - Please attach your resume and cover letter to your application. - If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.
SoFi provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth and related medical conditions, breastfeeding, and conditions related to breastfeeding), gender, gender identity, gender expression, national origin, ancestry, age (40 or over), physical or medical disability, medical condition, marital status, registered domestic partner status, sexual orientation, genetic information, military and/or veteran status, or any other basis prohibited by applicable state or federal law. The Company hires the best qualified candidate for the job, without regard to protected characteristics. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. SoFi is committed to an inclusive culture. As part of this commitment, SoFi offers reasonable accommodations to candidates with physical or mental disabilities. If you need accommodations to participate in the job application or interview process, please let your recruiter know or email accommodations@sofi.com. Due to insurance coverage issues, we are unable to accommodate remote work from Hawaii or Alaska at this time. If you are a current employee, do not apply here - please navigate to our Internal Job Board in Greenhouse to apply to our open roles.
Role Description SoFi Mortgage is seeking a proactive and detail-oriented Production Assistant to provide essential support to our loan officers in managing the loan origination process. The Production Assistant will play a critical role in gathering borrower information, preparing loan files, and ensuring a seamless experience for clients. The successful candidate will have strong organizational skills, effective communication abilities, and a passion for customer service. - The Production Assistant pulls and analyzes customer credit, reviews income, asset documents and understands how to structure a loan. - This position also involves running DU, stacking and submitting files, requesting and clearing underwriting conditions, as well as communicating with borrowers and realtors. - Primary contact between clients and Loan Originators. - Takes application information over the phone and schedules appointments. - Tracks all requested documents in Encompass and/or Salesforce. - Reviews received documentation within 24 hours for discrepancies, omissions, asset and income verification and Encompass updates based on verified information. - Works with Mortgage Loan Originators to resolve any problems with files and documents. - Complies with Company policy and procedures to ensure all files are complete. - Attends team meetings. - Complies with applicable state and federal compliance guidelines. Qualifications - Two years of professional office experience. - One year of mortgage or banking industry experience. - NMLS License Required under the terms of the S.A.F.E. Act of 2008 (“SAFE Act”). - General knowledge of FNMA, FHLMC, FHA and VA guidelines. - Prior Encompass LOS system experience or other mortgage processing software. - Proficient in Google docs. - Excellent organizational skills and attention to detail. - Ability to manage multiple tasks/projects and deadlines simultaneously. - Excellent communication skills. Requirements - Nice to have: Working knowledge of Encompass, Blend and/or SalesForce. - 1+ years of origination experience. - National and any state level NMLS licensing in the past 12 months. Benefits The base pay range for this role is listed below. Final base pay offer will be determined based on individual factors such as the candidate’s experience, skills, and location. To view all of our comprehensive and competitive benefits, visit our Benefits at SoFi page!
Role Description We’re seeking a highly organized, proactive, and discreet Executive Assistant to support our Purchasing Manager in driving strategic initiatives, managing day-to-day operations, and maintaining seamless communication across teams. This is a remote role ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and brings both precision and empathy to every interaction. - Manage the Purchasing Manager’s calendar, inbox, and meeting logistics with exceptional attention to detail - Coordinate internal and external communications, ensuring timely follow-ups and professional tone - Prepare reports, presentations, and documentation for meetings and strategic planning - Track action items and deadlines, ensuring accountability across stakeholders - Support hiring, onboarding, and team engagement initiatives as needed - Handle confidential information with discretion and integrity - Serve as a liaison between the Purchasing Manager and cross-functional teams, maintaining clarity and alignment - Provide excellent customer service in all interactions, both internal and external Qualifications - Proven experience as an Executive Assistant or similar role, preferably in a remote setup - Strong written and verbal communication skills - High proficiency in Microsoft Outlook - Familiarity with task management tools like ClickUp is a plus, but not required - Ability to manage multiple priorities with grace and accuracy - A proactive mindset—anticipating needs, solving problems, and improving processes - Strong customer service orientation and emotional intelligence, especially when working with diverse remote teams Requirements - Experience supporting leadership, operations, or customer service teams - Familiarity with Australian business culture or time zones - Comfort with light data analysis or financial tracking Benefits - A collaborative, respectful remote culture - Opportunities for growth and learning - A chance to make a meaningful impact behind the scenes - Additional leave - Work from home
Pro Care Innovations partners with healthcare providers to improve patient outcomes through Chronic Care Management and other value-based care programs. Our team is dedicated to delivering compassionate, patient-centered support while helping providers enhance continuity of care and patient engagement.
Role Description Pro Care Innovations is seeking a motivated and patient-focused Care Team Coordinator (CTC) to join our growing Chronic Care Management (CCM) team. This is an excellent opportunity for a Medical Assistant who enjoys building relationships with patients, coordinating care, and making a meaningful impact on patient health outcomes. As a Care Team Coordinator, you will serve as an ongoing point of contact for patients enrolled in our CCM program, helping them stay engaged in their healthcare journey while ensuring quality care coordination and documentation. Remote/work-from-home opportunity available. - Build and maintain ongoing relationships with an assigned panel of CCM patients - Conduct monthly patient outreach and care coordination activities - Document patient interactions accurately and timely in accordance with CCM requirements - Monitor patient needs, care plan updates, and follow-up items - Address patient questions and concerns with professionalism and compassion - Coordinate with providers and internal team members to support continuity of care - Ensure all documentation meets regulatory and billing compliance standards - Support patient retention and engagement efforts within the CCM program - Maintain confidentiality and comply with HIPAA requirements Qualifications - Medical Assistant certification or equivalent healthcare experience required - Strong communication and relationship-building skills - Excellent organizational skills and attention to detail - Ability to work independently while managing a patient caseload - Comfortable with technology and electronic documentation systems - Experience in Chronic Care Management (CCM), care coordination, case management, primary care, or population health is highly desirable - Passion for helping patients improve their health outcomes through ongoing engagement and support Requirements - Full-Time - Monday–Friday - Remote / Work-from-Home Benefits - Benefits begin on the first of the month following 60 days of employment - Health Insurance (60% employer-paid employee coverage) - Dental Insurance - Vision Insurance - 401(k) with employer match - Paid Time Off (PTO) - Paid Holidays - Professional and supportive team environment - Opportunities for growth within a rapidly expanding healthcare organization Compensation Compensation: Production-based with guaranteed minimum pay of $15.00 - $17.00/hour. Additional earnings through monthly productivity incentives. Care Team Coordinators are compensated based on monthly CCM productivity and patient engagement activities. This structure rewards employees who successfully manage and support their assigned patient panel while maintaining high-quality patient care and documentation standards. Example: A Care Team Coordinator managing a full patient panel may earn significantly more than the guaranteed minimum through productivity-based compensation. Additional earning opportunities may be available based on healthcare experience, CCM experience, and overall performance. Company Description Pro Care Innovations partners with healthcare providers to improve patient outcomes through Chronic Care Management and other value-based care programs. Our team is dedicated to delivering compassionate, patient-centered support while helping providers enhance continuity of care and patient engagement.
• Manage the Chief External Affairs Officers and Chief Strategy and Impact Officers calendar, scheduling, and competing priorities across multiple teams, exercising sound judgment about how time is allocated. • Assist supervisors with confidential matters, including supporting supervisors in their determination and effectuation of management policies, handling and preparing documentation and notes relating to management policies, personnel matters and bargaining strategy. • Proactively protect and maximize the executives time, anticipating scheduling needs and resolving conflicts before they arise. • Coordinate complex travel arrangements and itineraries. Prepare and submit expense reports accurately and in a timely manner. • Support daily email and communications, flagging priority items and ensuring confidentiality, timely, accurate responses and follow-up. • Serve as a primary point of contact and liaison for internal and external stakeholders on behalf of the Chief External Affairs Officer and Chief Strategy and Impact Officer. • Prepare meeting materials, briefing documents, and agendas; capture notes, and track action items and follow-through. • Coordinate logistics for team meetings, retreats, and events. • Maintain contact lists, files, and digital records, and support document and information management for the executive office. • Proactively identify and solve problems, bringing a learning mindset and a focus on solutions when challenges arise. • Manage deadlines for the CEAO, tracking weekly priorities and project needs across the External Affairs department. • Participate in organization-wide activities, including retreats, all-staff meetings, and assembly.
Role Description RN Virtually Integrated Care supporting CHI Health St. Elizabeth Hospital, in Lincoln, NE. As our Virtual Care RN, you will revolutionize patient care, leveraging cutting-edge technology to deliver expert nursing guidance across our health system. - Provide real-time virtual inter-collaborative nursing assistance to on-site care teams nationwide. - Apply seasoned skills to diverse patient needs, ensuring no two days are alike. - Project expert knowledge, unwavering reliability, and articulate communication. - Collaborate virtually with physicians, nurses, and other health care team members in clinical patient care. - Conduct virtual assessments of the medical, physical, and psychological status of patients. - Respond to routine, urgent, and emergent patient issues. - Oversee the patient care plan to implement preventive measures that improve patient safety and quality of care. - Drive risk reduction through participation in root cause analysis (RCA’s) and quality surveillance. - Compile and interpret large data sets of patient information. - Coordinate communication with members of the bedside interdisciplinary team. - Supervise the comprehensive care of patients through coaching and mentoring bedside nurses and other care team members. - Collaborate with unit leadership and provide oversight of unit quality programs and metrics. - Ensure evidence-based practices are followed by team members to provide the highest quality care and safety for patients. - Support management to ensure compliance with internal policies, standards/procedures, and regulatory requirements. - Assess services, patient outcomes, quality control, and family/patient satisfaction to ensure optimal care and delivery. - Ensure that internal controls are sufficient for accurate, complete, and compliant programs and processes. Qualifications - Graduate of an RN nursing program - Registered Nurse: NE/IA or compact - Bachelors of Science in Nursing - Minimum 3-5 years in clinical focus - Minimum 1-3 years leadership experience (e.g. Charge RN or related experience) - Basic Life Support (BLS) - Advanced Cardiac Life Support (ACLS) within 5 months of hire - Pediatric Advanced Life Support (PALS) within 30 days Requirements - Preferred: MedSurg/PCU/ICU Experience within the last 2 years - Preferred: Masters of Science in Nursing
Founded in 2012, Peloton Cycle delivers boutique-style studio classes to the home fitness market with a touch-screen-equipped stationary bike and proprietary mo
Title: Sr. Executive Assistant Location: New York, New York Job Description: ABOUT THE ROLE Peloton is looking for a Senior Executive Assistant to serve as a strategic partner to our leadership team at our NY Headquarters. This isn’t just about managing a calendar; it’s about being a diligent, high-energy communicator who thrives in a fast-paced environment. We need a resourceful problem-solver and relationship builder who brings a "can-do" attitude and a genuine desire to evolve with a global brand. YOUR DAILY IMPACT AT PELOTON - Own complex domestic and international travel while executing high-detail calendar management. You'll proactively resolve conflicts, prioritize critical engagements, and keep leaders focused on what matters most - Lead the planning and execution of key team events, leadership meetings, town halls, and offsites, ensuring every event delivers a seamless and impactful experience - Serve as a trusted strategic partner to senior leaders, helping translate priorities into action, facilitate communication across teams, and foster alignment around organizational goals. You'll act as a connector, culture champion, and influential group leader who helps teams stay informed, engaged, and operating at their best - Act as a brand ambassador, engaging with internal teams and global partners. You’ll anticipate efficiency gaps before they arise and use cultural nuance to delight every stakeholder you encounter YOU BRING TO PELOTON - 5+ years of experience supporting high-level executives in dynamic, fast-paced environments - A self-starter mindset with the emotional intelligence to intuit needs and the ability to pivot between multiple high-priority projects effortlessly - Advanced proficiency in Google Workspace, with a mastery of modern collaboration tools like Slack and Zoom - A thoughtful, service-oriented approach to problem-solving and an obsession with the details that make an office run smoothly The base salary range represents the low and high end of the anticipated salary range for this position based at our New York City headquarters. The actual base salary offered for this position will depend on numerous factors including, without limitation, experience and business objectives and if the location for the job changes. Our base salary is just one component of Peloton’s competitive total rewards strategy that also includes annual equity awards and an Employee Stock Purchase Plan as well as other region-specific health and welfare benefits. As an organization, one of our top priorities is to maintain the health and wellbeing for our employees and their family. To achieve this goal, we offer robust and comprehensive benefits including: - Medical, dental and vision insurance - Generous paid time off policy - Short-term and long-term disability - Access to mental health services - 401k, tuition reimbursement and student loan paydown plans - Employee Stock Purchase Plan - Fertility and adoption support and up to 18 weeks of paid parental leave - Child care and family care discounts - Free access to Peloton Digital App and apparel and product discounts - Commuter benefits and Citi Bike Discount - Pet insurance and so much more! Base Salary Range $91,250—$107,950 USD ABOUT PELOTON: Peloton (NASDAQ: PTON) provides Members with expert instruction, and world class content to create impactful and entertaining workout experiences for anyone, anywhere and at any stage in their fitness journey. At home, outdoors, traveling, or at the gym, Peloton brings together innovative hardware, distinctive software, and exclusive content. Founded in 2012 and headquartered in New York City, Peloton has millions of Members across the US, UK, Canada, Germany, Australia, and Austria. For more information, visit www.onepeloton.com. Peloton is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Equal employment opportunity has been, and will continue to be, a fundamental principle at Peloton, where all team members, applicants, and other covered persons are considered on the basis of their personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, or any other protected characteristic as established by applicable law. This policy of equal employment opportunity applies to all practices and procedures relating to recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment. If you would like to request any accommodations from application through to interview, please email: applicantaccommodations@onepeloton.com. At Peloton, we embrace technology, including AI, to enhance productivity and accelerate innovation in the work we do for our members. However, in our hiring process, our priority remains in getting to know you and your unique qualifications. To ensure a fair and equitable process, we do not permit the use of AI tools during any stage of the application and interview process. In considering you as an applicant, we want to understand your skills, experiences, and motivations without mediation through an AI system. We also want to directly assess your communication skills without the use of an AI tool. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance and the San Francisco Fair Chance Ordinance, as applicable to applicants applying for positions in these jurisdictions. Please be aware that fictitious job openings, consulting engagements, solicitations, or employment offers may be circulated on the Internet in an attempt to obtain privileged information, or to induce you to pay a fee for services related to recruitment or training. Peloton does NOT charge any application, processing, or training fee at any stage of the recruitment or hiring process. All genuine job openings will be posted here on our careers page and all communications from the Peloton recruiting team and/or hiring managers will be from an @onepeloton.com email address. If you have any doubts about the authenticity of an email, letter or telephone communication purportedly from, for, or on behalf of Peloton, please email applicantaccommodations@onepeloton.com before taking any further action in relation to the correspondence. Peloton does not accept unsolicited agency resumes. Agencies should not forward resumes to our jobs alias, Peloton employees or any other organization location. Peloton is not responsible for any agency fees related to unsolicited resumes.
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