• Manage and strategically optimize complex calendars across multiple time zones, including domestic and international schedules, agenda preparation, and alignment of executive time with business priorities.
• Manage external contacts and quickly identify key stakeholders, proactively understanding their importance to the business and maintaining effective communication and relationships.
• Demonstrate a high level of professionalism while handling sensitive matters with sound judgment, discretion, and confidentiality.
• Anticipate executive needs and proactively coordinate the appropriate stakeholders and resources to enable informed decision-making.
• Manage special projects and collaborate with cross-functional stakeholders on initiatives requiring diplomacy, flexibility, and strong execution.
• Complete critical deliverables and special assignments by establishing objectives, determining priorities, managing timelines, driving alignment, monitoring progress, and adjusting plans as needed.
• Attend meetings, prepare agendas, capture meeting notes, track action items, and drive accountability for follow-through.
• Ensure executive priorities are effectively communicated and coordinated across administrative staff supporting key cross-functional partners.
• Partner closely with executives, business partners, and executive assistants to coordinate meetings, events, and cross-functional initiatives.
• Drive the executive operating rhythm, including leadership meetings, Quarterly Business Reviews (QBRs), planning cycles, staff meetings, offsites, all-hands meetings, and executive communications.
• Coordinate agendas, presentation materials, and logistics for senior leadership meetings and executive events.
• Plan and execute large-scale, multi-day offsites, including venue sourcing, contract negotiation, vendor management, room block management, travel logistics, transportation, catering, team-building activities, and budget coordination.
• Address complex issues by identifying root causes, building consensus, and driving timely resolution.
• Build and maintain trusted relationships with senior leaders, partner organizations, customers, and executive assistants to facilitate collaboration and accelerate execution.
• Consistently hold yourself and others accountable for commitments and deliverables.
• Continuously identify opportunities to improve executive operations, streamline processes, leverage automation, and enhance organizational effectiveness.
• Perform additional duties as assigned.
