• Verify patient insurance after the patient checks in, typically around 15 minutes after the scheduled appointment time • Ensure all insurance information is accurate, updated, and properly documented • Review denied claims, identify denial reasons, and assist with claim reprocessing • Track issues, follow up on missing information, and help prevent repeat claim errors • Review and process Explanation of Benefits documents • Help organize, validate, and clear EOB backlogs while ensuring billing and insurance documentation is accurate • Review outstanding insurance balances and patient account issues • Track unresolved balances, identify the source of the issue, and coordinate next steps for resolution • Support claims-related workflows, including Cigna and Veterans Affairs claims • Ensure claims are reviewed, tracked, and escalated when necessary • Assist with vendor payment coordination, including check payments when needed • Ensure payment-related tasks are completed accurately and on time • Monitor SOAP note completion, accuracy, and compliance • Track missing, incomplete, or delayed documentation and communicate concerns appropriately • Track missed appointments, canceled appointments, and scheduling trends • Identify patterns that may affect clinic revenue, patient flow, or provider productivity • Prepare reports on outstanding balances, missed appointments, canceled appointments, EOB backlog, denied claims, and other operational metrics • Support smooth communication between the provider, care team, and administrative staff • Proactively identify workflow gaps, billing concerns, documentation delays, scheduling issues, and patient account problems • Recommend practical solutions to improve clinic efficiency

Role Description Come and join the fastest growing Google Ads agency in the world, and run the operational engine behind the founder and the team. This is an executive assistant role, not a personal assistant one. This is an executive assistant, not a personal assistant. You are not booking dinner reservations or running errands. You are running the operational rhythm around the founder and the business, working closely alongside our operations integrator to keep a fast agency from tripping over itself. - You protect the founder's time. - Sit in on client calls. - Coordinate the team. - Make sure work actually gets done on time. - See what needs handling before it is asked, handle it, and inform us it is done. - Calm, organized, and impossible to rattle. Qualifications - Proven experience as an executive assistant supporting a founder or senior executive, ideally in a fast moving company. - Agency and ecommerce experience strongly preferred. - Excellent written and spoken English. Confident and professional with clients over email and on calls. - You own calendars and inboxes across timezones without being chased. - Comfortable coordinating a team: distributing tasks, tracking deadlines, and keeping projects moving in ClickUp or similar. - Strong operational instincts. Proactive by default, you fix things before being asked. - Discreet by nature. You will have visibility into sensitive company and client information. - Comfortable using Claude and AI tools to move faster and stay on top of volume. Requirements - Own and protect the founder's calendar, especially client facing scheduling across timezones. - Manage and triage the inbox. Draft, handle, and stay on top of email on the founder's behalf. - Join client calls, capture what matters, and drive the follow through. - Coordinate with the team: distribute tasks, check in, and make sure deadlines are met. - Keep projects and company admin moving in ClickUp, working closely with the operations integrator. - Handle the small things before they become big ones. - Keep communication clean between the founder, the team, and clients. Benefits - Fully remote. Work from anywhere, with flexible hours. - A seat inside a premium agency managing nine figures in ad spend, at the center of how the business runs. - A small, senior, global team with no bureaucracy and no busywork. - Direct access to the founder and to work that actually stretches you. - Weekly personal mentoring directly from the founder himself. - Paid time off. - A wellness bonus. - Team retreats and workations. How to apply Tell us about one situation you quietly kept from becoming a disaster, and how you run the first thirty minutes of your workday. Keep it short and real. We can spot an AI written application instantly, and it goes straight in the bin. Show us how you actually think and write. Good luck. The Adcubator Team

• Act as the right-hand support to Director Kerry Wallace. • Manage, organize, and optimize calendars, meetings, and email correspondence. • Collaborate closely on ad-hoc projects and daily executive tasks. • Book travel plans - flights/transfers/hotels & online itineraries • Support weekly events at Carousel Nightclub and global/domestic touring events. Handle social media inquiries and obtain supplier quotes. (Note: Occasional weekend support required). • Manage function inquiries and general operations for this premier venue (currently expanding from 2 to 4 nights a week in October). • Assist with functions, operations, and quotes for a bustling 4-day-a-week venue. • Assist the editorial and ticketing teams for this leading electronic music media platform, including managing social media inquiries. • Conduct market research and provide ad-hoc operational support for this specialized ticketing platform. • Identify opportunities to streamline workflows across all businesses. • Set up and maintain AI elements/tools to automate repetitive, time-consuming tasks. • Run research across events, suppliers, ticketing, and industry topics. • Support Sessions Services and Mixmag with occasional research and tasks.

Role Description Are you fluent in both Mandarin and English and have experience working in a dental office? Join Vital Virtuals and become an essential part of a growing team supporting dental practices in Nevada and Washington! - Work remotely from the comfort of your home - Utilize your bilingual communication skills - Support patients with scheduling, inquiries, and follow-up care - Collaborate with dental providers and office staff - Gain experience using Oryx EMR and other dental technologies Qualifications - Fluent in Mandarin and English (spoken and written) - Previous Dental Receptionist experience - Experience using Oryx EMR - Strong customer service and communication skills - Reliable computer, headset, and internet connection - Ability to work independently while maintaining HIPAA compliance Requirements - $5.00/hour during the first 90 days - $6.00/hour after successful completion of 90 days - HMO benefit after 6 months - Paid biweekly via Wise, Payoneer, or PayPal How to Apply Send your: - Updated Resume - 1-Minute Introduction Video to: talentsearch2@vitalvirtuals.com or apply online at: vitalvirtuals.com Company Description Join Vital Virtuals and help create exceptional patient experiences while building a rewarding remote career!