Administrative Assistant Remote Jobs in Minnesota (US)
This page tracks remote administrative assistant openings that are location-eligible for Minnesota.
This page tracks remote administrative assistant openings that are location-eligible for Minnesota.
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1517 Jobs
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Revenue Cycle Management Services | Advanced Technology, Top Talent, Optimal Revenue Results
Role Description The Staff Assistant III will support the Aspirion team by handling all administrative responsibilities, including but not limited to: - Submitting required documentation to insurance payers on behalf of the Account Owner to support appeals, reconsiderations, and related claims processes. - Ensuring timely and accurate submissions to optimize claim resolution and reimbursement. What you will do: - Prepare, compile, and submit required documentation to insurance payers as directed by the Account Owner. - Ensure the accuracy and completeness of all documentation submitted. - Notate internal systems and external systems with clear, accurate updates on all submission efforts and statuses. - Work closely with account owners to ensure timely processing of accounts. - Maintain working knowledge of and adherence to internal and external Process and Protocols. - Securely maintain personal credentials (username and password) for internal and external systems. - Adhere to HIPAA compliance rules and regulations. - Report any violations relating to company policy protocol. - Escalate issues (e.g., payer, submission, etc.) to Manager. - Consistently demonstrate Aspirion’s values, portraying positive, respectful, and collaborative interpersonal skills. Qualifications - Familiarity with insurance payer processes and documentation requirements. - Ability to write grammatically correct routine business correspondence. - Ability to stay organized with strong focus on attention to detail. - Ability to problem-solve, prioritize duties and follow-through completely with assigned tasks. - Ability to work in a fast-paced environment while remaining calm and professional. - Ability to multi-task, effectively switching between tasks as required. - Proficiency in Microsoft Office products including Outlook, Word, and Excel. - High School Diploma or equivalent. Requirements - Some college coursework in Health/Business Administration preferred. - Previous experience with payer documentation guidelines and submission protocol is preferred. - Previous experience as a Staff Assistant II preferred. Core expectations - Demonstrate integrity and ethics in day-to-day tasks and decision making. - Operate effectively in the environment and the environment of the work group. - Maintain a focus on self-development and seek continuous feedback and learning opportunities. - Support Compliance Program by adhering to policies and procedures pertaining to HIPAA, GLBA, FCRA, and other laws applicable to business practices. - Become familiar with Code of Ethics, attend training as required, and notify management when there is a compliance concern or incident. - HIPAA-compliant handling of patient information and demonstrable awareness of confidentiality obligations. - US remote-based colleagues are not permitted to work from a location outside of the United States, at any time, without prior, written approval. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Disclaimer The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This position may be required to perform other duties. If such work becomes a permanent and regular part of the job, a new description will be prepared.
Role Description We are seeking a highly skilled, efficient, and resilient Bilingual Medical Administrative Assistant to support a fast-paced, high-volume U.S. healthcare practice. This role demands a unique combination of exceptional patient customer service and deep revenue cycle competency, with a sharp focus on handling complex HMO and insurance authorizations. The ideal candidate must comfortably navigate a tech-forward environment, utilizing advanced platforms like AthenaHealth, Weave, and AI-integrated communication portals. - Prior Authorization & Insurance Management: - HMO Prior Authorizations: Submit, track, and secure complex prior authorizations for HMO cases, ensuring all clinical documentation meets payer criteria. - Visit Mapping: Electronically attach approved authorizations and referral codes directly to patient visits within AthenaHealth to guarantee clean claim submissions. - Insurance Verification: Conduct rigorous eligibility and benefit verifications across Medicare, Medicaid, HMOs, and PPOs prior to patient appointments. - High-Volume Patient Communications & Technology Integration: - Call Management: Handle high-volume inbound and outbound patient calls efficiently while maintaining a professional, reassuring demeanor. - AI Portal Syncing: Monitor and manage patient interactions via the Yobi AI receptionist portal, ensuring seamless handoffs between automated workflows and live care. - Appointment Management: Utilize Weave to handle multi-channel communication, text reminders, and real-time appointment scheduling/rescheduling. - Patient Retention Outreach: Execute targeted outbound campaigns for no-show follow-ups and proactively contact patients to retrieve missing demographic data or insurance ID cards. Qualifications - Experience: Minimum of 4+ years of verified administrative or receptionist experience supporting a U.S.-based healthcare practice. - EMR Expertise: Extensive, hands-on administrative proficiency within AthenaHealth EMR (AthenaOne). - Tech Stack Familiarity: Direct experience working with Weave (or equivalent VoIP appointment platforms) and digital communication hubs. - Workflow Agility: Proven capability to maintain high accuracy and a calm demeanor in a high-call-volume clinic environment. - Workspace Setup: A dedicated, quiet home office with high-speed internet, a noise-canceling headset, and reliable power backup. Preferred Qualifications - Insurance Literacy: Deep familiarity with major U.S. insurances, regional HMOs, and IPAs (e.g., Regal, Optum, IEHP, PPOs, Medicare, and Medicaid). - Specialization: Prior dedicated experience working as an Authorization/Billing Specialist or a Medical Front Desk Lead.
Role Description The Medical Assistant provides virtual clinical and administrative support for evolvedMD’s psychiatric med management program. This role is critical in ensuring patients receive timely, coordinated care by managing: - Virtual triage - Prior authorizations - Prescription coordination - Appointment scheduling Working closely with Psychiatric Consultants and the Clinical Operations team, the Medical Assistant enables providers to focus on delivering high-quality psychiatric care by handling essential non-clinical workflows. This is a fast-paced, execution-focused role ideal for a detail-oriented, proactive individual who thrives in a fully remote environment. Qualifications - Current Medical Assistant certification required. - Training, education or experience in behavioral health, psychiatric services, or ambulatory care is a plus. - 1–3 years of experience as a medical assistant. - Familiarity with EHR systems, clinical workflows, and integrated care models a plus. - Strong attention to detail, sound judgment, and the ability to manage multiple priorities are essential. - Comfortable with virtual patient platforms, utilizing telephone, text, messaging, and video visit software. Requirements - Serve as a primary point of contact for patient calls and portal messages. - Provide virtual support for patient questions, appointment needs, and general patient follow-up. - Collect and route lab results, outside records, and other patient information for provider review. - Submit and track prior authorizations for psychiatric medications. - Verify insurance eligibility and help resolve medication coverage issues with payers, pharmacies, and internal teams. - Prepare patients for virtual visits by confirming demographic and insurance information needed. - Support prescription refill requests and prepare items for provider review. - Coordinate with pharmacies on medication questions, clarifications, and follow-up needs. - Schedule new and follow-up appointments and help maintain provider calendars. - Manage appointment reminders, cancellations, reschedules, and follow-up communication. - Maintain accurate documentation in the electronic health record and related systems. - Track outstanding tasks, manage work queues, and organize inbound documents. - Follow established workflows, escalation pathways, and confidentiality standards. Benefits - Hourly rate $18 - $22.50 per hour (DOE) - $1,200 annual technology allowance - 401(k) company match up to 3%
UnitedHealth Group is a healthcare and well-being company that’s dedicated to improving the health outcomes of millions around the world. We are comprised of
Role Description We are seeking qualified candidates for the role of Medical Assistant at varying levels (I, II, III). The selected candidate will be placed at the appropriate level based on qualifications and experience. All levels contribute to patient care under the supervision of licensed medical professionals, with increasing responsibilities at higher levels. - Medical Assistant I: - Provide supportive patient care functions under supervision - Ensure patient safety and comfort in accordance with legal and professional standards - Perform delegated tasks as directed by a physician or RN - Medical Assistant II: - Includes all duties of MA I - Administer injectables and perform advanced clinical tasks - Requires additional experience and/or certification - Medical Assistant III: - Includes all duties of MA I and II - Perform high-level clinical procedures - Serve as a resource for less experienced staff You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Qualifications - High School Diploma or GED - Graduate of an accredited Medical Assistant program - No experience required with a certification/registration as a Medical Assistant OR 1+ years of directly related Medical Assistant experience without certification/registration - BLS certification through the American Heart Association - Basic medical/nursing terminology - Computer proficiency Requirements - Preferred Qualifications: - For MA II: - Certification/Registration as a Medical Assistant - 5+ years of directly related experience - For MA III: - Certification/Registration as a Medical Assistant - 8+ years of directly related experience - Experience in Ambulatory Care - EPIC and Windows-based computer systems experience Benefits - Comprehensive benefits package - Incentive and recognition programs - Equity stock purchase - 401k contribution (all benefits are subject to eligibility requirements) - Hourly pay for this role will range from $16.00 to $32.12 per hour based on full-time employment
Vantage Group Holdings Ltd. (Vantage) was established in late 2020 as a re/insurance partner designed for the future. Driven by relentless curiosity, our team of trusted experts provides a fresh perspective on our clients’ risks. We add creativity to tech-enabled efficiency and robust analytics to address risks others avoid. Vantage provides specialty re/insurance through its operating subsidiaries in Bermuda and the U.S. Approximately 365 colleagues in both the United States and Bermuda. Offices in Chicago, IL, Norwalk, CT, Arlington, VA, Boston, MA, New York, NY, Atlanta, GA and Hamilton, Bermuda. Highly geographically diverse workforce with colleagues based in 35 states and counting. Fully support work flexibility including remote and hybrid work arrangements.
Role Description At Vantage, the Primary Casualty Underwriting Assistant is a Casualty team member. This role will be responsible for daily assistance in managing all underwriting transactions to support the Primary Casualty underwriting team. This role reports to our Head of Primary Casualty, and is a remote or hybrid opportunity based in one of Vantage’s office locations. Vantage’s US colleagues can work anywhere in the United States (excluding US territories and possessions). The base salary expectation for this role is between $60,000 and $85,000. The actual base salary for the selected candidate may be higher, commensurate with the candidate's experience and expectations. Additionally, Vantage offers its colleagues performance-based bonus potential, strong health and welfare benefits, retirement plans with company match, competitive time off plans, a highly flexible work environment, and much more. Responsibilities & Accountabilities - Perform underwriting support activities for managing all underwriting transactions, service standards, compliance rules, and documentation. - Develop proficiency in fundamental underwriting analysis, file preparation, and report assessment. - Provide accurate rating support for new business submissions and renewals. - Producing quotes, binders, and endorsements for the Underwriters. - Issuing new business and renewal policies as instructed by the underwriting team. - Demonstrate a customer service mindset by proactively engaging with underwriters and internal and external contacts. - Collaborate and correspond with internal and external contacts to achieve a high level of service and meet client expectations. - Interact directly with various business partners and internal departments. - Meet departmental service standards in place for each process. - Partner with operations and technology team on design and systems implementation with a focus on ongoing process improvement. - Perform other duties and special projects assigned under minimal supervision. - Ability to process and adapt to change in a rapid growth new-company environment. Qualifications - A bachelor’s or technical degree or equivalent professional experience is preferred. - At least one year of insurance industry experience preferred. - One year of insurance product line experience preferred. - Knowledge of insurance policy forms and regulatory requirements. - Excellent written and verbal communication skills. - Analytical: Able to identify and define problems, extract critical information from data, and develop workable solutions for the identified issues. - Drive to Deliver: Takes accountability for work, organizes and prioritizes, delivers results, is action-oriented, sets and achieves goals, and demonstrates resilience. - Customer service focus: Recognizes customers’ needs, meets their requirements and adds value to customer outcomes. - Digitally savvy/Insight: Builds information from a variety of sources, cuts through complexity, considers options, solves problems, and makes decisions. - Knowledge of Microsoft Word, Excel, & ImageRight. - Ability to process and adapt to change in a rapid growth company environment. Our Vantage Values - Do What’s Right – be a force for good, for our customers, shareholders, colleagues, industry and communities. - Be Relentlessly Curious – ask questions, listen to understand, challenge the status quo, look for ways to say YES, drive innovation, be opportunistic and disciplined. - We’re Better Together – collaborate, be inclusive, supportive, respectful and humble, be a trusted partner internally and externally. - Be Transparent – in who you are, what you think, and how you work, seek and provide alternative points of view, be true to yourself. - Make A Difference – focus on impact, embrace technology, leverage data and analytics as critical assets, act intentionally to deliver on our mission.
Role Description We are looking for a Virtual Assistant to support day-to-day operations at an innovative travel company specializing in student travel and experiences. You will manage everything from Amazon storefronts to vendor communications while keeping our online presence accurate and our student communities engaged. This is a hands-on remote operations role. You need to be comfortable managing multiple platforms simultaneously, communicating with international vendors, and staying organized across e-commerce, content, and community responsibilities. If you are a self-starter with strong digital operations experience and an interest in the travel industry, this role is a strong fit. What You'll Work On - E-Commerce and Online Listings - Set up and maintain Amazon storefront with optimized product listings - Update and replace booking platform links including VRBO to Expedia migrations - Ensure all online listings are accurate, current, and conversion-optimized - Monitor listing performance and implement improvements - Website and Content Operations - Add and update clickable links across website pages - Implement regular content updates and maintain site freshness - Schedule and publish blog posts according to content calendar - Ensure all travel packages and offerings are properly displayed - Communications and Community Management - Manage multiple WhatsApp student groups for nightlife and event updates - Send weekly announcements and travel tips to student communities - Respond promptly to inquiries via WhatsApp and email - Build engaged communities around travel experiences - Vendor and Booking Coordination - Communicate with international vendors via email and WhatsApp - Process and confirm bookings with attention to detail - Onboard new vendors and maintain relationship database - Coordinate between students, vendors, and internal teams - Project and Program Support - Research new destination opportunities and travel trends - Support event-based programs and special initiatives - Assist with seasonal campaigns and promotional activities - Contribute to expanding travel offerings and experiences Qualifications - At least 2 years of experience as a Virtual Assistant or Operations Coordinator, preferably in travel, e-commerce, or hospitality - Amazon Seller Central experience with product listing optimization - Strong WhatsApp and email management skills with professional communication - Excellent organizational abilities to manage multiple platforms and tasks simultaneously - Self-starter who can work independently across time zones - Comfortable managing vendor relationships and student communities Nice to Have - Social media management experience with Instagram or TikTok - Familiarity with travel platforms such as Expedia, Booking.com, or Airbnb - Basic design skills using Canva or similar tools - Multiple language skills for communicating with international vendors - Experience with analytics tools for tracking e-commerce and website metrics How to Apply Please include: - Your updated resume emphasizing operations, e-commerce, or travel industry experience - A 1 to 2 minute Loom video describing how you would manage multiple WhatsApp groups while coordinating vendor bookings simultaneously - Screenshots or examples of e-commerce listings or online content you have managed Only candidates who submit both a Loom video and supporting examples will be moved to the next step of the hiring process. Application Process Overview Our comprehensive selection process ensures we find the right fit for both you and our clients: - Initial Application - Submit your application and complete our prequalifying questions - Video Introduction - Record a video introduction to showcase your communication skills and work experience - Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable) - Recruitment Interview - Initial screening with our talent team - Executive Interview - Meet with senior leadership to discuss role alignment - Client Interview - Final interview with the client team you'd be supporting - Background & Reference Check - Professional reference verification - Job Offer - Successful candidates receive a formal offer to join the team Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.
Role Description The Agent Dispatcher plays a key role in coordinating emergency roadside services and towing operations. This position involves: - Receiving service calls - Dispatching drivers - Tracking progress - Ensuring an excellent customer experience from start to finish You’ll be working in a fast-paced, team-driven environment that requires: - Attention to detail - Strong communication skills - The ability to multitask under pressure Qualifications - Customer service experience is required (call center or dispatch environment preferred) - Towing or roadside assistance experience not required – training will be provided - Strong communication skills – both verbal and written - Ability to stay organized and focused in a high-volume, fast-paced environment - Comfortable using computers, dispatch software, and GPS tracking tools - Problem-solving mindset with the ability to make quick, sound decisions - Availability to work nights, weekends, and holidays as part of a rotating schedule - Must speak both English and English fluently Company Description
The new standard of care for women ✨
Role Description We are building a collaborative, multidisciplinary care team focused on delivering integrated, whole-person mental health and psychiatric care across Tia’s modern women’s healthcare model. As a Psychiatric Advanced Practice Provider at Tia, you will play a foundational role in shaping the mental health care delivered across our virtual primary care setting. You will partner closely with: - Therapists - MDs - NPs - PAs - Acupuncturists - Clinical leaders Your responsibilities will include: - Providing responsible, compassionate psychiatric assessment, diagnosis, treatment planning, medication management, consultation, and referral support. - Supporting clinical education, case consultation, quality improvement, policy development, and cross-functional collaboration. Qualifications - Board certified Psychiatric Mental Health Nurse Practitioner or Physician Assistant with active, unrestricted licensure in California and/or Arizona. - 3+ years of post-graduate psychiatric or mental health clinical experience. - Experience providing psychiatric assessment, diagnosis, treatment planning, and medication management. - Confidence prescribing and monitoring common psychotropic medications. - Comfort delivering care in a virtual-first, technology-enabled environment, including documentation and payer credentialing requirements. Requirements - Experience in women’s health, integrated care, primary care, or collaborative care models (Nice to Have). - Experience supporting trauma-informed care, postpartum mental health, LGBTQ+ care, or underserved populations (Nice to Have). - Familiarity with mental health referrals, social service resources, or higher levels of care in Tia markets (Nice to Have). - Prior virtual care experience or experience working with major payers (Nice to Have). Benefits - Quarterly performance bonus (10% target). - Equity grants. - Medical, dental, vision. - Malpractice coverage. - Paid time off (PTO), sick leave, holidays. - CME stipend and licensing reimbursement. - Access to clinical tools and ongoing training resources.
GoLean To Grow Fast | We Place Reliable & Cost-Effective Virtual Medical Assistants In Your Healthcare Practice
• Clinician Invoice & Claims Reconciliation: Receive and organize invoices from 7 to 8 clinicians. • Review each clinician's unique pay rate and invoice details. • Verify that clinician notes are completed before payment is approved. • Cross-check invoices against claims/payment data. • Confirm whether claims have been paid before endorsing clinician payouts. • Flag missing notes, unpaid claims, or invoice discrepancies. • Maintain a recurring tracker showing paid, unpaid, pending, and ready-for-review items. • Send clean, accurate updates to the office manager for final review. • Insurance Verification Support: Verify patient eligibility and benefits. • Check co-pays, deductibles, and co-insurance. • Contact insurance providers when portal details are incomplete. • Communicate verified benefit details to the front-desk team. • Referral, Intake & Document Organization: Review emails, faxes, and messages for referral information. • Organize referral details and patient intake documents. • Ensure intake forms are placed in the correct EMR buckets. • Help keep patient documentation and administrative workflows organized.
Empowering Transformative Change in the Built Environment.
Role Description The Administrative Assistant Associate will have the opportunity to interface with all departments in the firm. They will demonstrate problem-solving skills, effective teamwork, and respect for deadlines while providing administrative talents. This role operates in a dynamic, fast-paced environment where priorities frequently shift, requiring adaptability and strong problem-solving skills. Success in this role demands the ability to juggle multiple priorities, pivot swiftly in response to changing business needs, and effectively handle both projects with accuracy and efficiency in a remote environment. This role is pivotal in supporting general staff operations, ensuring seamless file management, meticulous document handling, and effective communication. They will work collaboratively with various departments within the company, serving as a key member of the Operations Team. The Administrative Assistant Associate will rely on instructions and pre-established guidelines to perform the functions of the job and will work under immediate supervision. This person will communicate and operate in line with organizational goals and values, as well as departmental objectives. Qualifications - Minimum of two years of experience in a professional office or consulting services environment. Requirements - Knowledge of administrative support functions including managing files, documenting processes, designing forms and templates using themes and styles. - Knowledge of continuous process improvement. - Demonstrate continued and progressive knowledge of administrative tasks required for an engineering firm. - Skill in booking and arranging travel and events. - Advanced skill using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint) and Adobe/Bluebeam. - Skill using artificial intelligence, machine learning, and generative artificial intelligence. - Ability to leverage AI and emerging technologies to streamline workflows, optimize operational processes, and contribute to company-wide innovation. - Skill in database administration and analytics. - Skill in completing assignments accurately and with attention to detail. - Ability to analyze situations using critical thinking to determine options for path forward. - Ability to maintain confidentiality and handle sensitive information. - Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, self-direction, proactiveness, and resourcefulness in a distraction-free workspace. - Ability to maintain neat, orderly, complete documents and project files. - Ability to analyze and prepare documents, reports, and correspondence. - Ability to communicate effectively in both oral and written form (technical and non-technical information). - Ability to work successfully as a member of a team and independently with supervision. - Ability to work under pressure and meet close deadlines. - Organizational skills, with the ability to manage multiple tasks simultaneously and adapt to changing business requirements as necessary. Benefits - Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option). - Flex spending accounts (FSA). - Dental and vision plans. - Comprehensive medical, dental, and vision benefits extended to spouse/domestic partner and dependent children up to age 26. - 401k with company match and self-directed brokerage account option. - PTO including additional paid time off during the last week of the year. - Company paid life insurance coverage for employees and their eligible dependents. - Short and long-term disability, AD&D coverage. - Professional development opportunities, tuition reimbursement, and professional licensing assistance. - Paid parental leave after one year of employment.
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