Staffing for Doctors

Role Description We are seeking an experienced Paralegal with a strong background in medical-legal operations to support subpoena processing and medical records management. The ideal candidate will have experience handling HIPAA-compliant records requests, organizing legal and medical documentation, and managing sensitive information with accuracy and confidentiality. - Process subpoena duces tecum requests - Review and verify HIPAA authorizations for compliance - Organize, maintain, and manage medical records - Bates stamp and prepare PDF documents for legal production - Upload records and legal documents to secure portals - Redact confidential and sensitive information as required - Track court deadlines and ensure timely submissions - Communicate with medical providers, law offices, and third parties regarding records requests - Maintain accurate documentation and case tracking systems Qualifications - At least 2 years of experience as a Paralegal, Legal Assistant, Attorney, or Medical-Legal Specialist, within a pain management or medical-legal environment - Knowledge of HIPAA regulations and medical records handling - Familiarity with subpoena processing and legal documentation - Experience with document management, PDF editing, and Bates stamping software - Strong attention to detail and organizational skills - Ability to manage confidential information professionally - Excellent communication and time management skills Requirements - This is a full-time contractor position (40 hours per week) - Pay rate of $6 - $7 per hour depending on skillset and experience - Schedule: Monday through Friday, from 9 AM to 6 PM PST

Role Description We are seeking a proactive, highly organized, and client-focused Medical Receptionist / Patient Care Coordinator to support our growing Functional & Naturopathic Medicine practice. This role is critical to delivering a premium patient experience, managing daily clinical operations, and serving as the primary point of contact for our holistic healthcare community. - Front Desk & Administrative Support: Manage day-to-day administrative operations, including answering multi-line phone calls, monitoring practice emails, and executing fast-paced task follow-ups. - EHR Management: Utilize Charm EHR to schedule patient appointments, update medical records, and track daily clinical tasks with high accuracy. - Patient & Lab Coordination: Facilitate the ordering and tracking of specialized functional medicine laboratory kits and process incoming medical records for provider review. - Premium Customer Service: Guide patients through their wellness journeys with strong clinical judgment, high empathy, and proactive communication regarding their care plans. - Clear Patient Communication: Provide clear, articulate verbal instructions and support via phone and video, ensuring absolute communication clarity for sensitive patient dynamics. - Software Expertise: Previous hands-on experience with Charm EHR is a high priority. - Industry Background: Prior experience working within a Functional Medicine, Integrative, or Naturopathic clinic setting is highly preferred. - Communication Clarity: Exceptional English verbal and written communication skills with a neutral accent to ensure seamless understanding during detailed patient interactions. - Clinical Acumen: Strong problem-solving abilities and the professional judgment required to handle patient inquiries safely and accurately. - Technical Proficiency: Comfortable navigating modern digital toolkits, email systems, and remote office setups. Qualifications - Proactive and highly organized. - Client-focused with strong clinical judgment and empathy. - Exceptional English verbal and written communication skills. - Strong problem-solving abilities. - Experience with Charm EHR. - Prior experience in a Functional Medicine, Integrative, or Naturopathic clinic setting. Requirements - Hands-on experience with Charm EHR. - Exceptional communication skills. - Ability to navigate modern digital toolkits and email systems.

Role Description We are seeking a highly organized and detail-oriented Case Coordinator / Medical Virtual Assistant with a strong background in Personal Injury (PI) case management and clinical support. The ideal candidate should preferably have an RN background, experience handling liens, law firm correspondence, settlement coordination, and medical documentation. Familiarity with AdvanceMD EMR is preferred, along with strong Excel and scheduling skills. - Manage personal injury (PI) cases from intake to resolution, ensuring smooth coordination across all stages - Handle liens processing, settlement follow-ups, and correspondence with attorneys, law firms, and other involved parties - Coordinate case documentation, medical records, and ensure accurate tracking of case progress - Assist with clinical and administrative tasks, including patient coordination and medical workflow support - Utilize AdvanceMD EMR for documentation, updates, and patient/case management (training can be provided if needed) - Maintain organized records and detailed case notes using Excel and internal systems - Manage scheduling and calendar coordination through Google Workspace, including appointments, follow-ups, and deadlines - Ensure all tasks are completed with high attention to detail, accuracy, and professionalism Qualifications - Registered Nurse (RN) background preferred as minimum qualification - Strong experience in Personal Injury (PI) case coordination - Knowledge of liens processing, settlement negotiations, and law firm communication - Experience with AdvanceMD EMR preferred (trainable if no direct experience) - Strong Excel skills and comfort working with reports and trackers - Proficient in Google Workspace, especially Google Calendar and scheduling management - Excellent English communication skills with clear and professional verbal and written communication - Highly organized, detail-oriented, and able to manage multiple priorities efficiently

Role Description We are seeking a highly organized and proactive Surgery Scheduler to join an orthopedic practice. You will be responsible for the seamless coordination of surgical procedures, acting as the primary link between patients, providers, and surgical facilities. - Surgical Coordination: Facilitate the end-to-end scheduling of surgeries for a busy orthopedic practice. - Logistics Tracking: Utilize Monday.com as our primary surgery tracker to monitor all logistics, including clearances, pre-op requirements, and facility availability. - Documentation: Maintain precise and up-to-date patient records and appointment notes within TimeTap. - Administrative Partnership: Provide direct support to Blanche, assisting with high-priority tasks and ensuring the surgical department runs smoothly. - Communication: Manage real-time updates and internal team coordination via Slack. - Patient Guidance: Act as a resource for patients, ensuring they understand their surgery dates and any necessary preparation steps. Qualifications - Previous medical scheduling experience, ideally within Orthopedics, Bone, or Spine specialties. - Exceptional organizational skills to manage the complex moving parts of surgical logistics. - Professional and empathetic verbal/written skills for interacting with patients and medical staff. Requirements - Scheduling: TimeTap - Project Management/Tracking: Monday.com - Communication: Slack

Role Description Staffing for Doctors is looking for a detail-oriented Virtual Medical Receptionist with ModMed experience to become a vital part of our remote team. In this role, you will be responsible for creating an exceptional experience for our patients while efficiently managing administrative tasks utilizing the ModMed software. You will be the first point of contact, answering inquiries, scheduling appointments, and maintaining accurate patient records. Your proficiency with ModMed will be essential in bringing efficiency to the office operations and enhancing patient care. Responsibilities - Answer phone calls and manage patient inquiries with professionalism and care - Schedule appointments using ModMed and ensure effective calendar management - Update and maintain patient records accurately in the ModMed system - Educate patients about services and assist with any pre-visit preparations - Facilitate seamless communication between patients, providers, and insurance companies - Assist with check-ins and follow-up communications for a smooth patient experience - Contribute to the overall management of the medical front desk operations Qualifications - Proven experience as a medical receptionist or in a similar administrative position - Hands-on experience with ModMed software is a must - Strong understanding of medical office processes and procedures - Exceptional communication skills with a friendly and patient-oriented attitude - Proficient in using electronic health record (EHR) systems - Highly organized with excellent attention to detail - Ability to work independently and manage tasks effectively in a remote setting - Knowledge of insurance processes is desirable - Commitment to maintaining patient confidentiality and handling sensitive information

Role Description We are seeking a bilingual English/Spanish Virtual Medical Receptionist to support a fast-paced Urgent Care practice. This is a highly patient-facing virtual role involving: - Zoom video calls - Phone communication - Scheduling - Patient intake - Insurance verification - Authorizations - EMR management The ideal candidate is professional, organized, comfortable on camera, and experienced in delivering excellent patient service in a remote healthcare environment. Long-term growth opportunities are available for reliable, high-performing team members. Qualifications - Minimum 1+ years of experience supporting a U.S.-based medical practice in front desk or similar role - Experience with insurance verification - Fully bilingual in English and Spanish - Professional appearance and strong virtual communication skills - Strong organizational and multitasking skills - Ability to work independently in a remote environment Requirements - Comfortable communicating with patients through Zoom/video calls Benefits - Schedule: 48 hours per week - Working Hours: Monday–Saturday, 8:00 AM – 5:00 PM PST - Compensation: $6.00/hour - Independent Contractor Position

Role Description We are seeking a high-energy, detail-oriented Bilingual Patient Care Coordinator to join our fast-paced Cardiology practice. In this role, you will be the primary point of contact for our patients, ensuring they receive seamless and compassionate care while managing the complex scheduling needs of a specialty medical office. - Bilingual Communication: Provide fluent verbal and written communication in both English and Spanish to assist our diverse patient population accurately and empathetically. - High-Volume Call Management: Efficiently handle a high volume of inbound and outbound calls, acting as the first point of contact for patient inquiries, referrals, and general information. - Specialized Scheduling: Coordinate and manage complex appointment calendars for Cardiology consultations, follow-ups, and diagnostic testing. - Patient Follow-Up: Proactively conduct outbound outreach to patients for post-procedure check-ins, appointment reminders, and to relay non-clinical instructions from providers. - End-to-End Care Coordination: Ensure all patient demographic and insurance information is accurately captured and updated in the EMR system during the intake process. - Administrative Support: Manage patient requests for medical records, prescription refills, and specialist referrals while maintaining strict HIPAA compliance. Qualifications - Language: Native or professional fluency in Spanish and English is required; at least CEFR B2 Level for Spanish with valid language certificate. - Experience: Previous experience in a medical front-office or call center environment; experience in Cardiology is highly preferred. - Technical Skills: Proficiency with EMR/EHR systems and multi-line phone systems. - Communication: Exceptional phone etiquette and the ability to remain calm and professional under pressure in a high-volume setting. - Multitasking: Strong organizational skills with the ability to jump between scheduling, follow-ups, and live calls seamlessly.

Role Description We are seeking an experienced and detail-oriented Virtual Medical Scribe to support a busy U.S.-based medical practice specializing in Orthopedics, Pain Management, Spine, and Workers’ Compensation cases. This role focuses primarily on real-time medical scribing during patient visits while also assisting with patient communication, intake coordination, QME outreach, and administrative support. - Perform real-time medical scribing using iPad-based workflows - Accurately document patient encounters in eClinicalWorks (ECW) - Assist providers with chart preparation and clinical documentation - Handle inbound and outbound patient calls professionally - Support appointment coordination and patient intake processes - Maintain organized documentation and communication - Support general administrative and patient coordination tasks Qualifications - Minimum 2 years of experience as a Medical Scribe or in a similar role within a U.S.-based healthcare setting - Strong understanding of medical terminology and clinical documentation processes - Excellent verbal and written English communication skills - Ability to multitask and work efficiently in a fast-paced clinical environment - Strong attention to detail, accuracy, and organizational skills Requirements - Please note that this is a full-time contractor position (40 hours per week) with a pay rate of $7 – $8 per hour depending on skillset and experience. - The schedule is Monday through Friday, from 8 AM to 5 PM PST.

Role Description We are seeking a detail-oriented and highly organized Bilingual Medical Scribe (Spanish/English) with a strong background in ophthalmology to support providers in a fast-paced clinical environment. The ideal candidate will have experience with real-time (live) scribing and be comfortable working closely with doctors during patient visits. - Provide real-time (live) medical scribing during patient encounters in ophthalmology settings - Accurately document patient history, examinations, procedures, and treatment plans in the EMR - Accompany physicians during consultations and exams, using an iPad for documentation - Ensure all medical records are complete, accurate, and compliant with healthcare regulations - Assist with chart completion and workflow efficiency to support providers - Maintain strict patient confidentiality and adhere to HIPAA guidelines - Collaborate effectively with providers and clinical staff Qualifications - Minimum 1 year of experience as a scribe or similar role in ophthalmology is a MUST. - Bilingual proficiency in Spanish and English (spoken and written) - Familiarity with electronic medical records (EMR) - Ability to work in a fast-paced clinical environment and multitask effectively - Excellent communication and interpersonal skills Requirements - This is a full-time contractor position (40 hours per week) - Pay rate of $7 – $8 per hour depending on skillset and experience - Schedule: Monday through Friday, from 9 AM to 6 PM PST

Role Description We are seeking a detail-oriented and highly organized Bilingual Medical Scribe (Spanish/English) with a strong background in ophthalmology to support providers in a fast-paced clinical environment. The ideal candidate will have experience with real-time (live) scribing and be comfortable working closely with doctors during patient visits. - Provide real-time (live) medical scribing during patient encounters in ophthalmology settings - Accurately document patient history, examinations, procedures, and treatment plans in the EMR - Accompany physicians during consultations and exams, using an iPad for documentation - Ensure all medical records are complete, accurate, and compliant with healthcare regulations - Assist with chart completion and workflow efficiency to support providers - Maintain strict patient confidentiality and adhere to HIPAA guidelines - Collaborate effectively with providers and clinical staff Qualifications - Minimum 1 year of experience as a scribe or similar role in ophthalmology is a MUST. - Bilingual proficiency in Spanish and English (spoken and written) - Familiarity with electronic medical records (EMR) - Ability to work in a fast-paced clinical environment and multitask effectively - Excellent communication and interpersonal skills Requirements - This is a full-time contractor position (40 hours per week) - Pay rate of $7 – $8 per hour depending on skillset and experience - Schedule: Monday through Friday, from 9 AM to 6 PM PST