Administrative Assistant Remote Jobs in Maine (US)

This page tracks remote administrative assistant openings that are location-eligible for Maine.

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$17 - $69,641

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1689 Jobs

928 Companies

Administrative Assistant

AMERICAN OUTCOMES MANAGEMENT dba AOM INFUSION

Administrative Assistant21 hours ago

Full Time Remote Mid Level

Role Description AOM Infusion is looking for an Administrative Assistant, supporting the Nursing Department, to join our team. This is a full time, remote opportunity. The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Has knowledge of commonly used concepts, practices, and procedures within a particular field. Rely on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision. Key Responsibilities - Contributes to team effort by implementing clerical duties and administrative processes as assigned by supervisor. - Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. - Carry out administrative duties such as filing, typing, copying, binding, scanning, reporting, etc. - Assists in the maintaining of document database. - Responds to and resolves administrative inquiries and questions. - Photocopy and print out documents on behalf of other colleagues. - Provide polite and professional communication. - Conduct data entry. - Cover the reception desk when required. - Handles multiple projects. - Performs other related duties as assigned. Qualifications - High school graduate or equivalent. - Minimum one year’s experience as an Administrative Assistant, preferably in a healthcare setting. - Proficiency in Office applications such as Word and Excel. - Excellent communications skills, telephone skills, and organizational skills. Benefits - Medical, Dental, Vision - 401(k) - Paid Time Off & Paid Holidays - FSA - Life & AD&D Insurance - Disability Coverage - Employee Referral Program

View details: Administrative Assistant

United States

$21 - $25 / hour

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Administrative & Marketing Assistant

Workana

The largest platform for hiring top remote talent from Latin America.

Administrative Assistant22 hours ago

Part Time Remote Mid LevelTeam 51-200Since 2012H1B No Sponsor

Company Site LinkedIn

Role Description We are looking for a highly organized and proactive Administrative & Marketing Assistant to support our day-to-day operations. This role blends administrative coordination, marketing support, and basic financial oversight, making it ideal for someone who thrives in a fast-paced, varied environment. The successful candidate will be a key point of contact across the business and will play an important role in keeping both our operations and our brand running smoothly. Key Responsibilities - Administrative Support - Manage and maintain executives’ and team calendars, scheduling meetings and coordinating appointments. - Handle incoming emails and correspondence, triaging and responding as appropriate. - Organize and maintain digital and physical filing systems, ensuring documents are accurate and accessible. - Create and maintain SOPs. - Assist in coordinating travel arrangements, including flights, accommodation, and itineraries. - Prepare meeting notes and follow up on action items from meetings. - Marketing Support - Assist in the development and scheduling of content across social media platforms. - Draft, proofread, and distribute marketing materials including newsletters, emails, and promotional content. - Coordinate with external designers, agencies, or printers on marketing collateral. - Track and report on social media engagement metrics and campaign performance. - Manage posting and engagement on social media platforms (LinkedIn and Instagram). - Basic Financial Assistance - Gather missing receipts from various sources. - Process and reconcile employee expenses in a timely and accurate manner. - Set up bills for payment. - Code and submit invoices and expenses to the appropriate GL codes. - Ensure expenses are approved and reimbursed in accordance with company policy. - Assist in preparing monthly expense summaries and reports for review. Qualifications - 2+ years of experience in an administrative, marketing, or office coordination role. - Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace. - Familiarity with social media platforms and basic content management (LinkedIn, Instagram, Facebook). - Experience with expense management tools. - Excellent written and verbal communication skills. - Strong organizational skills with the ability to manage multiple priorities and deadlines. - High attention to detail and accuracy in all work. - Demonstrated ability to handle confidential information with discretion. - Post-secondary education in Business Administration, Marketing, or a related field is preferred. Key Competencies - Initiative & Self-Starter: Takes ownership of tasks and proactively identifies areas for improvement. - Detail-Oriented: Maintains a high level of accuracy and thoroughness in all tasks, carefully reviewing work to ensure documents, communications, and data are error-free. Consistently identifies discrepancies, follows established processes, and maintains organized systems that support efficiency and reliability. - Adaptability: Comfortable shifting between administrative and creative tasks throughout the day. - Collaboration: Works effectively across departments and with external stakeholders. - Communication: Clear, professional, and timely in all written and verbal interactions. - Resourcefulness: Finds practical solutions with limited guidance.

View details: Administrative & Marketing Assistant

United States

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Administrative Assistant

Client Accelerators

Client Accelerators is an advertising agency that manages over $40 Million Dollars a year across Facebook & Google.

Administrative Assistant23 hours ago

Full Time Remote Mid LevelTeam 11-50Since 2018H1B No Sponsor

Company Site LinkedIn

Role Description We are hiring a Virtual Admin Assistant to support our EA & Talent Acquisition Lead as a direct proxy. This is a high-trust, high-accountability support role. You will be plugged into the operational backbone of a fast-moving agency and expected to learn quickly, execute reliably, and grow into broader ownership over time. This role sits at the intersection of Executive Operations, HR & Talent Acquisition, Finance Administration, and Property Management. Your goal over 90 days is to absorb every task and process so that you can handle them independently — freeing the EA to lead on CEO strategy and Talent Acquisition. Responsibilities - Executive & Administrative Operations - Manage G-Drive: organize folders, name documents correctly, maintain version control - Update and maintain the Asana Operations Task Board — keeping all tasks current, correctly categorized, and properly assigned - Coordinate system access: set up and revoke tool access (Fathom, ClickFunnels, QuickBooks, etc.) as directed - Handle QuickBooks Online admin tasks: send documents to Unloop, organize financial records, basic data entry - Insurance admin: tracking renewals, coordinating paperwork, flagging upcoming deadlines - Finance & Data - Calculate and track the CEO's time burn rate by category based on calendar and briefing data - Build and maintain Google Sheets trackers for financial tracking, expense logging, and reporting - Support coordination: scheduling, note-taking, task follow-up with external stakeholders - Assist with bank account reconciliation tracking and flagging discrepancies - HR & Talent Acquisition Support - Filter and screen resumes in Workable: move candidates through stages, apply the Priority Funnel, flag qualified applicants - Conduct phone screens when the EA is unavailable — following scripted criteria and submitting written evaluations - Maintain and update the weekly TA reporting tracker: Time to Hire, Cost per Hire, Pipeline Health scores - Help run MVP calls: prep notes, send follow-ups, log outcomes in Asana - Coordinate with hiring managers: send interview links, schedule WHO interviews, follow up on feedback - Support onboarding and offboarding logistics: send system access checklists, track form completion - Property Management Support - Track rental income and flag any delinquencies within 48 hours - Coordinate with third-party vendors (landscapers, contractors, plumbers): get quotes, schedule visits, confirm completion - Log all maintenance expenses in Stessa with receipts within 48 hours of purchase - Monitor utility bills across all 4 properties and flag upcoming due dates 7 days in advance - Assist with property documentation: refinancing paperwork, insurance coordination, lease renewals Qualifications - 1–2 years of experience in administrative, operations, or coordination support roles - Extremely organized — you don't let things fall through the cracks - Detail-oriented — you double-check your work before submitting - Strong written communicator — you write clearly and professionally in English - Comfortable with Google Sheets — you can build simple trackers, use formulas, and present data cleanly - Proactive — you flag issues before they become problems and suggest solutions - Discreet — you will handle sensitive financial, HR, and personal data; confidentiality is non-negotiable - Self-managed — you can prioritize and execute without constant hand-holding - Quick learner — you document processes and replicate them independently after being shown once Tools You’ll Work With - Asana — task and project management - Google Workspace (Docs, Sheets, Drive, Gmail, Calendar) - Workable — applicant tracking system - Stessa — property financial tracking - QuickBooks Online — basic financial data entry - Slack — team communication - Fathom / Zoom — meeting recording and coordination What Success Looks Like in 90 Days - You own G-Drive maintenance, Asana Ops Task Board, and access coordination without reminders - You can screen resumes and submit evaluations in Workable independently - You have logged 100% of property expenses in Stessa on time for two consecutive months - The EA has offloaded 30+ hours/week of tasks to you and trusts you to handle them without supervision - Zero missed deadlines on any assigned task

View details: Administrative Assistant

Worldwide

$500 - $750 / month

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Administrative Support Specialist

NexRep, LLC

NexRep delivers world-class customer service and sales solutions with a network of highly skilled home-based agents.

Administrative Assistant1 day ago

Full Time Remote SeniorTeam 201-500Since 2009H1B No Sponsor

Company Site LinkedIn

• The Administrative Support Specialist provides operational and administrative support for agent lifecycle management, reporting, and technical assistance • This position serves as a key liaison between multiple departments to ensure agents are properly onboarded, credentialed, supported, and maintained throughout their engagement with the organization • Provisions and credentials new agents by completing onboarding requirements, system access requests, and account setup activities • Offboards agents by removing system access, updating records, and ensuring completion of all separation processes • Assists agents with technical support needs, including login issues, account access concerns, and basic troubleshooting • Maintains accurate agent rosters and workforce records across multiple systems • Generates, updates, and distributes reports to support operational and business needs • Tracks and monitors training and course completion requirements and follows up as necessary to ensure compliance • Communicates effectively with client, leadership, and internal departments to resolve issues and provide timely updates • Coordinates with cross-functional teams to ensure seamless onboarding, support, and offboarding processes • Maintains confidentiality of sensitive information and adheres to company policies and procedures

View details: Administrative Support Specialist

Maine

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Administrative Assistant

Kitchen Tune Up

Administrative Assistant1 day ago

Part Time Remote SeniorTeam 51-200H1B No Sponsor

Company Site LinkedIn

• Work with Project Manager and franchise owner to prepare and organize documentation for project records. • Track and schedule project timelines. • Place and submit orders from suppliers. • Work collaboratively with a team. • Answer incoming calls and input, track, and maintain prospects and client information.

View details: Administrative Assistant

United States

$17 - $20 / hour

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Administrative Coordinator – Digital Medicine

Amgen

#WeareBiotech

Administrative Assistant1 day ago

Full Time Remote Mid LevelTeam 10,001+Since 1980H1B Sponsor

Company Site LinkedIn

• Proactively manage complex executive calendars and competing priorities across multiple global time zones, ensuring strategic alignment of schedules and effective use of executive time • Anticipate needs, scheduling conflicts, and independently identify solutions through collaboration with cross-functional stakeholders, executives, and administrative partners • Coordinate domestic and international travel arrangements, including itineraries, logistics, and timely preparation and submission of expense reports while ensuring compliance with company policies and procedures • Support congresses, conferences, and key business meetings by managing registrations, travel, accommodations, ground transportation, meeting logistics, and on-site coordination as needed • Lead logistical meeting preparation activities, including securing appropriate venue, coordinating catering, audiovisual requirements, conference room setup, and facilities requests • Manage operational processes such as purchase orders, invoice processing, vendor coordination, mailings, and courier services • Maintain department distribution lists, organizational charts, and key stakeholder contacts, while developing a strong understanding of organizational priorities and cross-functional partnerships • Capture action items, track follow-up activities, and help drive accountability to ensure timely completion of commitments • Coordinate and support special projects, leadership summits, off-site meetings, team-building activities, onboarding initiatives, and other departmental events • Provide backup support to administrative colleagues and contribute to a collaborative, high-performing team environment • Identify opportunities to improve administrative processes, enhance team effectiveness, and support a culture of continuous improvement.

View details: Administrative Coordinator – Digital Medicine

United States

$69.6K - $94.2K / year

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Medical Assistant

TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia.

Administrative Assistant1 day ago

Contract Remote Mid LevelTeam 10,001H1B No Sponsor

Company Site LinkedIn

Role Description We are seeking a detail-oriented and customer-focused Medical Assistant to support client and provider communications within a fast-paced healthcare/insurance environment. This role is responsible for managing inquiries, tracking case progress, and ensuring accurate documentation while delivering a high level of service and maintaining compliance with regulatory standards. - Serve as the primary point of contact for client, provider, and representative inquiries, ensuring timely and professional responses - Manage report status inquiries, general requests, and client concerns with a strong focus on customer service - Accurately enter, update, and retrieve information within internal systems and databases - Collaborate with Quality Assurance teams to monitor workflow and track pending report statuses - Coordinate with providers to assign cases and maintain updated records - Verify and maintain accurate client data, including documentation of client-specific guidelines and requirements - File, archive, and track open and closed cases in accordance with company standards - Assist in resolving customer complaints and escalate issues to management when needed - Perform general administrative duties including data entry, filing, email correspondence, and proofreading - Route calls and inquiries to appropriate departments as necessary - Ensure compliance with HIPAA, company policies, and all state and federal regulations Qualifications - Certified Medical Assistant (CMA) – required - 3+ years of MA experience - Previous experience with insurance verifications/prior authorizations - Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general computer applications - Strong typing skills (minimum 40 WPM) - Excellent verbal and written communication skills - Ability to work independently, prioritize tasks, and manage time effectively - High level of accuracy, attention to detail, and accountability Requirements - Experience in healthcare, insurance, or workers’ compensation environments - Familiarity with case management or database systems - Experience handling client or provider communications Key Skills & Competencies - Strong data entry and organizational skills - Customer service orientation with problem-solving abilities - Ability to maintain confidentiality and adhere to HIPAA standards - Adaptability in a fast-paced, high-volume environment - Ability to manage multiple priorities and work under pressure - Team-oriented mindset with a positive and collaborative approach Benefits - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & Location This is a Contract to Hire position based out of Houston, TX. Pay and Benefits The pay range for this position is $18.50 - $18.50/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Workplace Type This is a fully remote position. Application Deadline This position is anticipated to close on Jun 30, 2026.

View details: Medical Assistant

United States

$19 / hour

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Student Assistant, Career Catalyst

Foundation for California Community Colleges

The Foundation’s mission is to benefit, support, and enhance the missions of the California Community College system.

Administrative Assistant1 day ago

Full Time Remote Mid LevelTeam 201-500Since 1998H1B No Sponsor

Company Site LinkedIn

Role Description We are seeking a Career Catalyst to join FoundationCCC in its mission of benefiting, supporting, and enhancing the California Community Colleges—the largest and most diverse system of higher education in the nation. Together, we are building stronger communities by getting students and colleges the resources they need to succeed and expanding pathways to economic and social mobility across California. The Foundation’s Workforce Development Department (WDD) is dedicated to helping learners in California gain the skills and connections they need for meaningful jobs and better career options. Our goal is to make education and job opportunities more accessible and equitable for everyone. This is a great opportunity to support our Employer-of-Record Program, Career Catalyst. “CarCat” helps organizations with hiring, onboarding, payroll, and more for paid work experiences. As a Student Assistant, you'll play a key role in keeping communication smooth between different teams and helping to grow our partnerships. Since launching in 1998, Career Catalyst has created over 15,000 work experiences for learners from various backgrounds, many of whom face challenges in finding jobs. We work with a wide range of industries, including tech, healthcare, education, and more. The Career Catalyst Employer of Record Service is seeking a motivated and detail-oriented Student Assistant to join our dynamic team. This role is essential in supporting the administrative functions of Career Catalyst and enabling our Coordinators and Administrative Assistant to focus more time on strategic initiatives related to delivering an excellent customer experience. The Student Assistant will be responsible for various tasks that ensure a positive client experience and contribute to the overall efficiency of our services. In this role, you will work in a fully remote environment, managing your own daily priorities and tasks independently. Success in this position requires strong organizational skills, the ability to self-manage, and the confidence to seek support when necessary. Get ready to balance independence with dynamic collaboration! You'll take charge of your tasks, completing them efficiently, while staying proactive and seeking support when needed to ensure outstanding results. - Administrative Support: Assist with technical support for clients, respond to client tickets, prepare for compliance audits by organizing documentation and data. - Client Experience: Foster positive relationships with clients through effective communication and prompt responses through the ticketing system, assisting new clients through smooth transitions. - Collaboration: Provide coverage for ticketing queues during out-of-office periods, and attend client office hours. - Professional Development: Engage in hands-on learning and participate in training sessions. Qualifications - High school diploma or GED required. - Proficient computer skills with demonstrated experience in Microsoft Office Suite (specifically MS Word, Outlook, PowerPoint, and Excel). - Ability to work remotely and navigate various technology platforms (Zoom, MS Office Suite-Teams, Outlook, Salesforce Lightning, Google Suite, etc.). - A self-starter and quick learner with a bias for action who is highly motivated and outcome-oriented, always seeking innovative approaches to project execution. - Practices ownership, takes accountability, and has the ability to project manage, prioritize tasks, and deliver quality products on time with limited supervision. Benefits - Competitive compensation and pro-rated paid time off (PTO) in accordance with California law; paid sick leave provided. - Remote Workspace Setup reimbursement and/or Remote Work stipends. - This role will not be eligible to enroll in FoundationCCC sponsored benefits plan. - Student Assistants are specifically excluded from FoundationCCC’s contract with the California Public Employees Retirement System (CalPERS). Company Description FoundationCCC blends the impact of a non-profit, the culture of an entrepreneurial start-up, and the scale of a state agency. We are committed to professional development with an emphasis on shared leadership, to ensure growth for employees and the organization overall.

View details: Student Assistant, Career Catalyst

United States

$20 / hour

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Administrative Assistant

Mercor

Cincinnatus is an enterprise staffing company that partners with leading technology companies to source and employ highly skilled professionals for full-time and long-term contingent roles. Cincinnatus serves as the employer of record for these engagements, providing W-2 employment, payroll, benefits, and compliance, while placing employees directly within client teams to work on high-impact initiatives. Roles hired through Cincinnatus are not project-based or freelance engagements. They are structured, role-based positions that typically involve full-time or fixed-term commitments, close collaboration with a client's internal teams, and integration into standard enterprise workflows. Cincinnatus is a legal entity separate from Mercor. While opportunities may be discovered through Mercor's platform, employment, onboarding, payroll, and benefits for these roles are administered by Cincinnatus. Equal Employment Opportunity Cincinnatus is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or any other legally protected characteristic. Cincinnatus is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans throughout the job application process.

Administrative Assistant1 day ago

Part Time Remote Mid LevelH1B No Sponsor

Role Description - Create deliverables addressing common requests within the medical domain. - Review peer-developed deliverables to enhance AI research. - Work independently and asynchronously to diagnose and solve domain-specific issues. - Contribute expertise to cutting-edge AI research while managing a flexible schedule. Qualifications - 4+ years professional experience in your respective field. - Excellent written communication with strong grammar and spelling skills. Requirements - Start Date: Immediately Benefits - Compensation: $60–$80/hour - Location: Remote - Duration: 3–4 weeks - Commitment: 30–40 hours/week Application Process - Upload resume - AI interview based on your resume - Submit form Resources & Support - For details about the interview process and platform information, please check: Interview Process - For any help or support, reach out to: support@mercor.com - Our team reviews applications daily. Please complete your AI interview and application steps to be considered for this opportunity.

View details: Administrative Assistant

United States

$60 - $80 / hour

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Administrative Assistant

Centurion Health

Centurion Health works with local and state governments to provide healthcare services for state hospitals, community clinics, correctional facilities, and more. The company provid

Administrative Assistant1 day ago

Other Remote Mid LevelTeam 10,001

Role Description The Administrative Assistant is responsible for interacting with local courts, attorneys, and state hospitals, managing phones, faxing, filing, typing memos/correspondence, ordering supplies, and managing the schedules of FACT clients and staff assigned to the site. Schedule: Full-time Temporary through August 7, 2026 - Monday through Friday; 8:00am to 4:30pm or 9:00am to 5:30pm (can accommodate 30 or 40 hours per week) Essential Duties/Responsibilities - Interacts with local courts and tracks court-related reports to ensure timely completion and submission. - Interacts with attorneys, parole agents, and state hospitals related to FACT clients maintaining a positive, collaborative relationship. - Maintains current and accurate FACT client and staff contact information. - Maintains current credentialing files for FACT staff. - Maintains schedules for FACT staff assigned to the site. - Completes payroll process for FACT staff as required by the Company. - Manages site phones ensuring that FACT staff receive messages in a timely manner. - Tracks client-specific expenses to facilitate payment in a timely manner. - Maintains schedules for FACT clients. - Maintains individual FACT patient records as required by FACT policy and procedures. - Maintains Special Incident file, Urine Drug Screen Laboratory Test files, and FACT Client Criminal History Summaries files. - Orders and monitors inventory of office and programming supplies. - Ensures compliance with Company confidentiality policies, and Federal and State laws, regulations, and guidelines including HIPAA. - Other duties as assigned. Qualifications - High school diploma. - Two years clerical experience. - Court experience preferred. - Mental health experience preferred. - Experienced in Word and Excel. - Ability to interact well with varied levels of management, clinical and administrative staff. - Must be able to pass a background investigation. - Active CPR certification preferred. - Must have valid California driver’s license; good driving record. Proof of current auto insurance and must meet insurability requirements of Company insurance carrier.

View details: Administrative Assistant

United States

$28 / hour

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