• Answer incoming phone calls professionally and courteously • Monitor and respond to company email inquiries • Create, organize, and manage tasks and projects within Monday.com • Draft client quotes, proposals, and related documentation • Prepare contracts and client-facing documents • Process online purchases and purchasing requests as needed • Track employee and contractor hours • Generate and send client invoices through QuickBooks Online • Maintain spreadsheets, reports, and administrative records using Excel and Google Sheets • Organize digital files and company documentation • Assist with various operational and administrative projects • Provide day-to-day administrative support to leadership

• Provides administrative, operational, and project support to the department • Lead logistics for large-scale meetings, seminars, and conferences • Manage end-to-end travel arrangements for seminar speakers and visiting guests • Process invoices, purchase orders, and expense reports • Provide comprehensive administrative support to faculty, staff, and departmental leadership • Serve as a point of contact for students, faculty, and external stakeholders • Coordinate key course support functions

• Support the Executive Assistant in managing complex, frequently changing executive leadership calendars. • Handle external scheduling for Client facing teams. • Assist in coordinating domestic travel and accommodations. • Manage the monthly expense reports for Executive Leadership, receipts, and reimbursement workflows accurately and on time. • Support onsite events and team gatherings, including booking meeting spaces, coordinating accommodations, managing catering, and researching venues for team dinners, client meetings, and happy hours. • Provide coverage for the Executive Assistant during out-of-office periods, ensuring continuity of support. • Collaborate effectively with a wide range of levels, personalities, perspectives, and communication styles. • Assist the People Operations team with various administrative projects as they arise. • Handle highly sensitive and confidential information with the utmost discretion at all times.

Role Description We are currently seeking organized and detail-oriented individuals to join our team as Itinerary Administrative Coordinator. In this role, you will assist with organizing, managing, and coordinating travel plans while ensuring all booking and itinerary details are accurate and seamless for clients. This is a fully remote opportunity with flexible scheduling, making it ideal for individuals looking to work from home in a structured, supportive environment. No prior experience is required—training and ongoing support are provided. - Create and organize client itineraries based on travel preferences and schedules - Coordinate bookings for flights, hotels, cruises, and vacation packages - Review and confirm all travel details for accuracy - Assist with updates, changes, and itinerary adjustments as needed - Communicate with clients via email and online platforms - Maintain organized records of bookings and itinerary information - Stay up to date on travel options, availability, and current promotions Qualifications - Strong attention to detail and organizational skills - Ability to manage multiple tasks and timelines - Clear and professional communication skills - Self-motivated with the ability to work independently - Comfortable using online systems and basic technology - Willingness to learn and follow training provided Requirements - Must have access to a computer and reliable internet - Must be authorized to work in the US, UK, Australia, LATAM, or Spain Benefits - 100% remote, work-from-home flexibility - Flexible schedule (part-time or full-time options) - Step-by-step training and onboarding - Ongoing mentorship and team support - Access to travel-related perks and resources - Opportunity for growth and advancement