• Proactively manage complex executive calendars and competing priorities across multiple global time zones, ensuring strategic alignment of schedules and effective use of executive time • Anticipate needs, scheduling conflicts, and independently identify solutions through collaboration with cross-functional stakeholders, executives, and administrative partners • Coordinate domestic and international travel arrangements, including itineraries, logistics, and timely preparation and submission of expense reports while ensuring compliance with company policies and procedures • Support congresses, conferences, and key business meetings by managing registrations, travel, accommodations, ground transportation, meeting logistics, and on-site coordination as needed • Lead logistical meeting preparation activities, including securing appropriate venue, coordinating catering, audiovisual requirements, conference room setup, and facilities requests • Manage operational processes such as purchase orders, invoice processing, vendor coordination, mailings, and courier services • Maintain department distribution lists, organizational charts, and key stakeholder contacts, while developing a strong understanding of organizational priorities and cross-functional partnerships • Capture action items, track follow-up activities, and help drive accountability to ensure timely completion of commitments • Coordinate and support special projects, leadership summits, off-site meetings, team-building activities, onboarding initiatives, and other departmental events • Provide backup support to administrative colleagues and contribute to a collaborative, high-performing team environment • Identify opportunities to improve administrative processes, enhance team effectiveness, and support a culture of continuous improvement.

• Answer incoming phone calls professionally and courteously • Monitor and respond to company email inquiries • Create, organize, and manage tasks and projects within Monday.com • Draft client quotes, proposals, and related documentation • Prepare contracts and client-facing documents • Process online purchases and purchasing requests as needed • Track employee and contractor hours • Generate and send client invoices through QuickBooks Online • Maintain spreadsheets, reports, and administrative records using Excel and Google Sheets • Organize digital files and company documentation • Assist with various operational and administrative projects • Provide day-to-day administrative support to leadership

• Provides administrative, operational, and project support to the department • Lead logistics for large-scale meetings, seminars, and conferences • Manage end-to-end travel arrangements for seminar speakers and visiting guests • Process invoices, purchase orders, and expense reports • Provide comprehensive administrative support to faculty, staff, and departmental leadership • Serve as a point of contact for students, faculty, and external stakeholders • Coordinate key course support functions

• Support the Executive Assistant in managing complex, frequently changing executive leadership calendars. • Handle external scheduling for Client facing teams. • Assist in coordinating domestic travel and accommodations. • Manage the monthly expense reports for Executive Leadership, receipts, and reimbursement workflows accurately and on time. • Support onsite events and team gatherings, including booking meeting spaces, coordinating accommodations, managing catering, and researching venues for team dinners, client meetings, and happy hours. • Provide coverage for the Executive Assistant during out-of-office periods, ensuring continuity of support. • Collaborate effectively with a wide range of levels, personalities, perspectives, and communication styles. • Assist the People Operations team with various administrative projects as they arise. • Handle highly sensitive and confidential information with the utmost discretion at all times.