• Provide transition planning, consulting, research, and analysis for healthcare FF&E projects.
• Assist in developing detailed inventories, equipment utilization and procurement plans, budgets, reports, and layout drawings.
• Develop and maintain master and departmental transition schedules aligned with project and construction timelines.
• Identify project timelines, milestones, and critical paths, and coordinate resource allocation for efficient user moves.
• Create detailed move plans, implementation schedules, 'To/From' worksheets, and sequencing documents during both design and construction phases.
• Conduct planning and implementation meetings (e.g., 90-day onsite, 60-day virtual, and pre-move briefings).
• Serve as liaison between equipment planners, users, facility staff, and government representatives.
• Prepare and distribute meeting agendas and minutes for all transition-related activities.
• Coordinate and supervise all FF&E-related vendor moves, including artwork and specialty items.
• Manage on-site move activities including bid preparation support, vendor evaluation, and selection.
• Oversee storage and warehousing logistics for equipment deliveries and documentation compliance.
• Manage DRMO/DLA processes and documentation (e.g., 1348-1A, 601 forms) in coordination with warehouse staff, Med Group BMET, MEMO, and logistics teams.
• Ensure timely creation and maintenance of DMLSS lists, PRCL updates, door sheets, punch lists, and equipment tracking logs.
• Maintain and update project tracking tools, such as Audaxware, for inventory and scheduling adjustments.
• Assist with preparation of all submittals, including warehousing, security, training, testing/certification, and inspection documentation.
• Generate staff training materials including orientation agendas, PowerPoint presentations, and 'Day in the Life' training documentation.
• Oversee and coordinate on-site installations, ensuring compliance with design specifications.
• Supervise IO Carpenter installations and ensure spaces are set up per the equipment drawings.
• Support space readiness, including minor cleaning and organization as needed prior to final transitions.
• Manage punch list resolution, including vendor coordination for incomplete items.
• Support internal communication and distribute project-related materials, signs, and flyers.
• Coordinate ribbon-cutting and other public-facing project activities as needed.
• Manage base/facility access for project personnel and vendors.
• Coordinate all facility and government inspections, walkthroughs, and schedule confirmations.
• Perform clerical and administrative tasks including scanning, filing, mailing, and travel coordination.
• Support project superintendents and field staff with communication and coordination across teams and vendors.
• Update and maintain the FF&E/LVS installation schedule in collaboration with project stakeholders.
• Assist in preparation of close-out documents including DD250, DD1354, BMET packages, and other final deliverables.
• Schedule and facilitate meetings with BMET, MEMO, logistics, IMIT, housekeeping, and other key stakeholders.
