IO Transition Planner
Location
United States
Posted
10 hours ago
Salary
0
Seniority
Senior
Job Description
IO Transition Planner
Prairie Band, LLC
• Provide transition planning, consulting, research, and analysis for healthcare FF&E projects. • Assist in developing detailed inventories, equipment utilization and procurement plans, budgets, reports, and layout drawings. • Develop and maintain master and departmental transition schedules aligned with project and construction timelines. • Identify project timelines, milestones, and critical paths, and coordinate resource allocation for efficient user moves. • Create detailed move plans, implementation schedules, 'To/From' worksheets, and sequencing documents during both design and construction phases. • Conduct planning and implementation meetings (e.g., 90-day onsite, 60-day virtual, and pre-move briefings). • Serve as liaison between equipment planners, users, facility staff, and government representatives. • Prepare and distribute meeting agendas and minutes for all transition-related activities. • Coordinate and supervise all FF&E-related vendor moves, including artwork and specialty items. • Manage on-site move activities including bid preparation support, vendor evaluation, and selection. • Oversee storage and warehousing logistics for equipment deliveries and documentation compliance. • Manage DRMO/DLA processes and documentation (e.g., 1348-1A, 601 forms) in coordination with warehouse staff, Med Group BMET, MEMO, and logistics teams. • Ensure timely creation and maintenance of DMLSS lists, PRCL updates, door sheets, punch lists, and equipment tracking logs. • Maintain and update project tracking tools, such as Audaxware, for inventory and scheduling adjustments. • Assist with preparation of all submittals, including warehousing, security, training, testing/certification, and inspection documentation. • Generate staff training materials including orientation agendas, PowerPoint presentations, and 'Day in the Life' training documentation. • Oversee and coordinate on-site installations, ensuring compliance with design specifications. • Supervise IO Carpenter installations and ensure spaces are set up per the equipment drawings. • Support space readiness, including minor cleaning and organization as needed prior to final transitions. • Manage punch list resolution, including vendor coordination for incomplete items. • Support internal communication and distribute project-related materials, signs, and flyers. • Coordinate ribbon-cutting and other public-facing project activities as needed. • Manage base/facility access for project personnel and vendors. • Coordinate all facility and government inspections, walkthroughs, and schedule confirmations. • Perform clerical and administrative tasks including scanning, filing, mailing, and travel coordination. • Support project superintendents and field staff with communication and coordination across teams and vendors. • Update and maintain the FF&E/LVS installation schedule in collaboration with project stakeholders. • Assist in preparation of close-out documents including DD250, DD1354, BMET packages, and other final deliverables. • Schedule and facilitate meetings with BMET, MEMO, logistics, IMIT, housekeeping, and other key stakeholders.
Job Requirements
- Experience in healthcare facility transition planning or a related field preferred.
- Strong organizational and communication skills; ability to coordinate complex logistics and timelines.
- Proficient in Microsoft Office Suite; experience with Audaxware or similar FF&E/transition planning software is a plus.
- Ability to manage multiple stakeholders, vendors, and tasks in a fast-paced environment.
- Familiarity with military or federal healthcare systems and documentation (e.g., DD forms) is desirable.
- Willingness to travel and be onsite during critical phases of the project.
Benefits
- Indian Preference Exercised: Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation.
- Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).
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