• Maintain a high level of responsiveness and accessibility in a fully remote environment, promptly addressing emails, calls, and messages from leaders and stakeholders, and ensuring timely follow-up on all requests.
• Coordinate and manage complex executive calendars, including meetings, conference calls, web presentations, and long-range scheduling, while resolving conflicts and projecting schedules at least 3 months in advance.
• Coordinate and manage executive travel arrangements in alignment with Honest’s travel and expense policies.
• Manage executive expenses in compliance with Honest’s expense and reimbursement policies.
• Facilitate clear, concise, and productive internal and external communication, ensuring priorities and “asks” are well-defined and appropriate stakeholders are engaged.
• Gather and distribute meeting materials (e.g., agendas, dashboards, data points, and updates) to leaders at least 48 hours in advance of meetings and discussions.
• Support administrative and operational projects affecting the team, department, and broader organization as needed.
• Compile information from various sources to create first drafts of presentations and documents for internal and external use, ensuring alignment with Honest’s brand standards.
• Manage internal and external deliverables for supported executives by tracking deadlines, following up with stakeholders, and ensuring commitments are completed on time.
• Plan and execute company-wide events (e.g., Senior Leadership Team Summit) and team meetings or offsites, including logistics coordination, travel, meeting space, catering, and thoughtful team-building activities, while maintaining strong attention to cost-effectiveness and attendee experience.
• Maintain leaders’ internal and external Microsoft contacts.
• Support recruiting and onboarding efforts by coordinating candidate scheduling and travel, and assisting with new colleague onboarding activities as needed.
• Collaborate across the Executive Assistant team to provide backup support and contribute to broader organizational initiatives and priorities as needed.
• Support centralized operational and office management responsibilities across Honest in a remote environment, including managing electronic mail distribution, coordinating shipments (e.g., FedEx), ordering supplies, and routing materials efficiently.
• Available for travel 1-2 times per year, as needed
• Perform other related duties and responsibilities as assigned.
