Executive Assistant
Location
United States
Posted
2 days ago
Salary
$84.2K - $96.8K / year
Seniority
Senior
Job Description
Executive Assistant
HonestHealth, Inc
• Maintain a high level of responsiveness and accessibility in a fully remote environment, promptly addressing emails, calls, and messages from leaders and stakeholders, and ensuring timely follow-up on all requests. • Coordinate and manage complex executive calendars, including meetings, conference calls, web presentations, and long-range scheduling, while resolving conflicts and projecting schedules at least 3 months in advance. • Coordinate and manage executive travel arrangements in alignment with Honest’s travel and expense policies. • Manage executive expenses in compliance with Honest’s expense and reimbursement policies. • Facilitate clear, concise, and productive internal and external communication, ensuring priorities and “asks” are well-defined and appropriate stakeholders are engaged. • Gather and distribute meeting materials (e.g., agendas, dashboards, data points, and updates) to leaders at least 48 hours in advance of meetings and discussions. • Support administrative and operational projects affecting the team, department, and broader organization as needed. • Compile information from various sources to create first drafts of presentations and documents for internal and external use, ensuring alignment with Honest’s brand standards. • Manage internal and external deliverables for supported executives by tracking deadlines, following up with stakeholders, and ensuring commitments are completed on time. • Plan and execute company-wide events (e.g., Senior Leadership Team Summit) and team meetings or offsites, including logistics coordination, travel, meeting space, catering, and thoughtful team-building activities, while maintaining strong attention to cost-effectiveness and attendee experience. • Maintain leaders’ internal and external Microsoft contacts. • Support recruiting and onboarding efforts by coordinating candidate scheduling and travel, and assisting with new colleague onboarding activities as needed. • Collaborate across the Executive Assistant team to provide backup support and contribute to broader organizational initiatives and priorities as needed. • Support centralized operational and office management responsibilities across Honest in a remote environment, including managing electronic mail distribution, coordinating shipments (e.g., FedEx), ordering supplies, and routing materials efficiently. • Available for travel 1-2 times per year, as needed • Perform other related duties and responsibilities as assigned.
Job Requirements
- Bachelor’s degree in healthcare administration, business, or related field highly preferred; however, 3+ years of additional relevant experience, demonstrated judgment, and proven success in executive support environments are highly valued.
- 5+ years of executive support, business administration, office management, or project coordination experience in a fast-paced professional environment required; startup and/or healthcare industry experience preferred
- Prior experience supporting senior leaders and managing multiple competing priorities with limited supervision required
- PMI-approved Project Management certification preferred
- Demonstrated ability to handle sensitive and confidential information with professionalism, discretion, and sound judgment
- Strong organizational skills with the ability to prioritize competing demands, manage shifting priorities, and consistently meet deadlines in a fast-paced environment
- Resourceful and proactive problem solver with the ability to independently research issues, identify solutions, and drive tasks to completion
- Strong analytical and research skills, including the ability to evaluate information for accuracy, relevance, and business applicability
- Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and SharePoint
- Experience using software tools to create presentations, dashboards, surveys, mail merges, and other business communications and reporting materials
- Ability to independently perform intermediate technical troubleshooting and effectively utilize standard office and collaboration technologies.
Benefits
- Health insurance
- Short-term incentives
- Comprehensive benefits package
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