Accounting Manager Remote Jobs in New York (US)
This page tracks remote accounting manager openings that are location-eligible for New York.
This page tracks remote accounting manager openings that are location-eligible for New York.
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Role Description As a Senior Accounting Specialist at Uplinq, you'll own the accounting relationship for a portfolio of complex clients — leading the close, leading the calls, and making the judgment calls that keep the books right. You'll also review the work of junior Accounting Specialists and give them the kind of feedback that makes them better next month, not just this month. This role is built for someone who wants both the technical depth and the responsibility of being the person a client and a junior teammate can count on. What you'll do - Client ownership - Own month-end close and financial reporting for a portfolio of complex clients using QuickBooks Online (QBO) and Uplinq's proprietary accounting system. - Serve as the main point of contact for your clients — leading calls, owning the relationship, and resolving escalations directly. - Handle job costing, inventory tracking, and class/location-based reporting as needed. - Manage and troubleshoot third-party integrations. - Technical accounting - Prepare and document advanced journal entries. - Apply full-cycle accrual accounting and GAAP principles across a range of client industries and entity types. - Build and maintain client-specific SOPs, documentation, and QBO workflows. - Review and mentorship - Review junior Accounting Specialists' work on a recurring basis and provide clear, specific, written feedback. - Act as a technical resource junior staff can bring questions to before an error becomes a client-facing problem. Qualifications - 5+ years of small business or firm-based accounting experience. - Experience reviewing or overseeing the work of other accountants — this is a core part of the role, not an occasional task. - Advanced knowledge of QuickBooks Online. - Strong knowledge of full-cycle accrual accounting and GAAP principles. - Experience with job costing, inventory, and class/location reporting. - Skilled in managing third-party integrations. - Documentation and workflow-mapping ability. - Confident communicator who can lead client meetings and explain financials clearly, without relying on a manager to translate. Benefits - Competitive pay plus health, dental, vision, 401(k), and life insurance. - Remote-first and flexible work culture. - Clear path for career growth in a fast-growing firm. - Modern tech stack and automation-first mindset. - Supportive, collaborative team with strong systems and documentation.
Navitus - Putting People First in Pharmacy - Navitus was founded as an alternative to traditional pharmacy benefit manager (PBM) models. We are committed to removing cost from the drug supply chain to make medications more affordable for the people who need them. At Navitus, our team members work in an environment that celebrates diversity, fosters creativity and encourages growth.
Role Description The Manager, Accounting is responsible for overseeing the day-to-day operations of the Billing and Accounts Payable function for trade vendors and members within the Accounting Department. The Manager, Accounting ensures accurate client invoicing and timely processing of vendor invoices, maintaining vendor relationships, and collaborating with internal team members and cross-functional partners. This position also works to maintain data quality in the financial system, develop effective internal controls and processes, and lead process improvement projects. Is this you? Find out more below! Responsibilities - Lead Client Billing functions. - Lead full cycle AP function as well as month-end sub-ledger close, balance sheet reconciliations, reporting, supplier maintenance, and overall governance. - In-depth analysis of data integrations between accounting software and the Revenue and Billing system. - Collaborate directly with the Vendor Risk Management (VRM) team to identify, manage and monitor risks associated with vendors. - Lead, mentor, and develop the team, fostering a culture of continuous improvement and professional growth. - Determine work procedures and expedite workflow for accounts payable areas; assign duties and examine work of subordinates for exactness and conformance to policies and procedures. - Partner with internal stakeholders to leverage vendor discounts, payment terms, rebates programs, and indirect spending (including Travel and Expense card administration). - Develop a strong understanding of the Company’s vendor and claims payment and reporting processes. - Engage with cross-functional team members such as Provider Services, Compliance, Legal among others on standard operating procedures, process improvement and issue resolution. - Lead or support regulatory compliance matters including 1099 preparation and federal, state, and local regulatory filings. - Build upon and improve the Company’s financial system capabilities and current control environment. - Champion the department’s policies, process, and procedure documentation. - Collaborate to develop procedures within other functional areas in Accounting Department. - Pioneer, lead, and follow in matters related to cross-functional process improvements and projects. - Prepare and analyze financial reports related to accounts payable, providing insights to management for decision-making. - Support internal and external financial reporting processes. - Recommend and implement best practices that leverage technology and automation to standardize workflow and processes across multiple platforms. - Develop reporting of AP metrics and KPIs that define effectiveness, cash flow and automation opportunities. - Compile various composite operating and financial statements. - Provides support to the ERP system to develop reports and to address areas of needed enhancements. - Lead or support internal and external audits. - Participate in, adhere to, and support compliance, people and culture, and learning programs. - Perform other duties as assigned. Qualifications - Bachelor’s degree in accounting or equivalent work experience required. - 3+ years of relevant accounting experience required. - 3+ years of direct supervisory responsibilities including experience making hiring decisions, writing performance reviews, and providing performance coaching required. - Understanding of GAAP and audit process/requirements required. - Extensive knowledge and experience with Excel and accounting software required. Benefits - Top of the industry benefits for Health, Dental, and Vision insurance. - 20 days paid time off. - 4 weeks paid parental leave. - 9 paid holidays. - 401K company match of up to 5% - No vesting requirement. - Adoption Assistance Program. - Flexible Spending Account. - Educational Assistance Plan and Professional Membership assistance.
GiveDirectly is a nonprofit organization that provides a platform for governments, foundations, and individuals to make cash donations directly to poor househol
Senior Manager, Accounting Location: Remote – United States (Must reside on the U.S. East Coast) Work Arrangement: Fully Remote Employment Type: Full-time Salary: - Base Salary: $109,200 USD - Target Bonus: 10% (approximately $10,920) - Estimated Total Compensation at Target: $120,120+ - Annual Benefits Stipend: $21,393 Travel: Yes – Approximately 1–2 trips per year to countries of operation for team retreats or field visits. GiveDirectly has delivered more than $1B in cash directly to 2+ million people living in poverty across 15 countries since 2011. We believe cash transfers are one of the most scalable, cost-effective, and dignified forms of aid, with the research to back it up. Our work has been covered by The Economist, NPR, TED, and The Washington Post. We are one of Time100’s Most Influential Companies of 2026. Our culture is candid, analytical, and non-hierarchical. We support high ownership and real professional growth. Curious about what it's really like to work here? Read our values and hear from the people who do. If they resonate, this could be a great fit! Location: this role is fully remote but -- - must be located on the East Coast - must overlap with an East Africa timezone by at least 3 hours - practically speaking, this looks like taking meetings as early as 8am and having open work time during your afternoons About this role We’re looking for someone with an endless drive for improvement, a solutions oriented mindset, an ability to deliver high-quality accounting on tight deadlines and the flexibility to adapt to quickly changing needs while being highly detail-oriented. The candidate should be a strong analytical thinker, have a superb understanding of U.S. GAAP and Uniform Guidance, be knowledgeable about best practices and be an excellent communicator. For this role we are searching for candidates with 7 - 10 years of experience, preferably within the non-profit sector. Note: We are unable to sponsor or take over sponsorship of employment Visas in the U.S. at this time. Reports to: Controller Level: Senior Manager Travel Requirement: Must be able to travel ~1-2 times per year to one of our countries of operation for team retreats or field visits What you’ll do: Financial Management, Accounting and Reporting - Lead key elements of the monthly, quarterly, and annual close, ensuring timeliness, accuracy, and clear documentation of judgments and variances - Oversee revenue recognition in accordance with US GAAP, including reviewing and approving monthly entries, reconciliations, and supporting analyses - Create error free periodic reports, such as balance sheets, profit & loss statements, management reports etc. - Maintain integrity of the general ledger, including establishing and enforcing appropriate coding structures, review processes, and documentation standards - Serve as a key decision-maker on accounting treatment, estimates, and operational judgment calls, escalating complex issues to the Controller as needed - Ensure expenditures comply with donor requirements, regulatory standards, and internal policies; act as a key point of interpretation for finance and non-finance teams - Document and update financial policies and procedures in our knowledge management system. - Review and approve reconciliations and journal entries, ensuring issues are identified, investigated, and resolved promptly - Implement accounting system workflow improvements - Partner cross-functionally (finance, treasury, payments, operations) to ensure accounting implications are understood and embedded in processes - Identify areas for improvements and maintain documentation Audit and Compliance - Manage the annual financial statement audit and the Single Audit - Support preparation of the consolidated financial statements - Oversee the preparation and submission of regulatory filings, especially form 990 - Ensure ongoing compliance with US GAAP, FASB guidance, and internal control requirements; proactively identify and address gaps - Act as a key liaison between auditors and internal teams, ensuring timely, accurate responses and minimal disruption Other tasks - Where applicable, manage and support accounting staff, including reviewing work, providing feedback, and strengthening team capabilities - Participate in cross-functional initiatives and organizational projects, representing accounting perspectives and requirements - Perform all other duties that may be assigned to you from time to time by the Controller and stakeholders What you’ll bring: - Bachelor’s degree in accounting, finance or equivalent practical experience. - 7+ years of professional experience in accounting or finance, with strong experience in data analysis and reporting. - Professional qualification (ACCA or CPA) is preferred. - Professionally proficient in English. - Strong command of US GAAP, with the ability to independently research, interpret, and apply guidance to real-world scenarios - Experience with multi-country / multi-entity accounting, including intercompany transactions, consolidations, and navigating differing local regulatory and reporting requirements, ideally within an international nonprofit or development organization - Experience working in audit environments and managing external auditors - Ability to liaise remotely with a wide range of people at all levels and across different cultures and to act with credibility, tact and diplomacy - Strong stakeholder management skills, with the ability to communicate accounting concepts to non-finance audiences - Ability to be proactive and logical in problem-solving scenarios - Strong time management skills with an ability to plan ahead, anticipate requirements, and obstacles, and an ability to juggle competing priorities successfully, and to work to tight deadlines - Calm disposition and positive outlook particularly when working under pressure - A full appreciation of the value of cooperation, both internationally and within a team environment - Aptitude to learn new software tools such as Slack and Sage Intacct - Advanced spreadsheet skills - Aptitude for numbers and quantitative skills - Exceptional alignment with GiveDirectly Values and active demonstration of our core competencies: emotional intelligence, problem solving, project management, follow-through, and fostering inclusivity. We welcome and strongly encourage applications from candidates who have personal or professional experience in the low-income and/or historically marginalized communities that we serve. Compensation At GiveDirectly, we strive to pay our employees generously and equitably. We use an accredited third party salary aggregator to calculate what we believe to be competitive pay based on role, location, and cost of living. We also have a no negotiation policy to ensure we are paying staff equitably across roles. Read more about our compensation philosophy here. Unless otherwise noted, the benefits stipend may be used to cover benefits or taken as additional taxable income. United States - Base Salary: $109,200 - Bonus at Target Performance: 10% (~$10,920, with potential for upside. For reference, with the organization’s current performance multiplier, this amount would be $12,776 in 2025) - Estimated Total Compensation at Target: $120,120+ - Annual Benefits Stipend: $21,393 Why work at GiveDirectly? At GiveDirectly, we work to ensure that you have everything you need to excel in your role and on your team, including: - A supportive team that works hard and cares hard - A robust health benefits plan (exact details will vary by country) - Flexible paid time off that staff is encouraged to take - Allowances for desk set-up and learning and development This role is fully remote, so if you are not based in the US, UK or Kenya, we will share an estimated salary benchmark for the country you are based in during the hiring process. #LI-REMOTE Working at GiveDirectly GiveDirectly is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to the person’s race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Flagging for US applicants: We invite you to "Know Your Rights" as an applicant. Commitment to Safeguarding As a global organization working with communities to eliminate extreme poverty, GiveDirectly takes the safeguarding of its recipients, staff, and partners seriously. To that end, GiveDirectly is a member of the Misconduct Disclosure Scheme, and will systematically check with previous employers about any abuse or misconduct related matters involving potential new hires. We may also employ other robust pre-hire screens, including in-depth reference checks, criminal background checks, and sanctions screens. These efforts help us continue to build and maintain trust with the communities we work with, and prevent abuse to our recipients and staff. **GD is committed to observing all local, national and international laws that protect people and basic human rights of all. GD is committed to a policy of “zero tolerance when it comes to preventing, reporting, or responding to any form of abuse or exploitation.” and expects anyone who works for GD to uphold the protection and safeguarding of our recipients as a priority.** Reasonable Accommodations We are committed to fostering an inclusive and accessible work environment. If you require any accommodations during the application or interview process, or to perform the essential functions of the role, please email us at careers@givedirectly.org with the email subject “Accommodation Needed”. We will work with you to ensure reasonable accommodations are made to support your needs. Want to put your best foot forward on your GiveDirectly application? Take a look at our Candidate Application Prep Guide! Referrals Know the right person for this role? Please consider referring them. We offer a reward of $3,000 for a Senior Manager or above role, and $500 for a Manager role, paid if we end up hiring your referral. Thank you for sending great people our way!
• Onboard new clients onto the Oath platform, guiding them through setup, workflows, and first engagements. • Serve as a trusted point of contact for clients on methodology questions and platform usage. • Help clients interpret AI-generated work product and build confidence in the platform over time. • Identify friction in the onboarding experience and feed it back into product improvements. • Execute verification and audit procedures directly, ensuring engagements meet professional standards. • Review and validate AI-generated audit procedures, workpapers, and documentation for accuracy and completeness. • Identify gaps, errors, inconsistencies, and edge cases in AI-generated audit outputs before they reach clients. • Track professional standards (GAAS, PCAOB, IAASB) and ensure both your work and AI outputs stay current with them. • Partner closely with engineering and product to translate audit expertise into AI accuracy, reliability, and audit-awareness — you're a primary source of ground truth for the model. • Build quality review frameworks, checklists, and methodologies purpose-built for AI-assisted audits. • Establish continuous feedback loops so AI performance improves with every engagement. • Document best practices and build out our internal knowledge base as the team scales.
livingHR is The Work Agency™ - providing lift for the people function by building culture, experiences, and talent.
• Manage the order entry and billing process, ensuring accurate and timely invoicing • Own the AR aging review and drive resolution of past-due balances • Set collections priorities and strategy — determine which accounts need escalation, payment plans, or credit holds • Investigate and categorize root cause of at-risk balances and report exposure to the senior leadership team • Recommend write-offs and reserve adjustments • Own AP processing oversight — exception handling, invoice approvals, and vendor query resolution • Manage vendor relationships and resolve payment disputes • Own payment run planning and disbursement scheduling • Maintain AP aging and open liability reporting • Administer the corporate credit card program — card issuance, spend limits, expense coding/reconciliation, and policy compliance • Own procurement process and systems on behalf of AP; purchasing decisions remain decentralized with the business, but AP owns the P2P workflow, vendor onboarding, and procurement platform administration • Lead implementation of a procurement tool and process, including P2P workflow, vendor onboarding, and approval routing • Drive continuous improvement of AP processes, including exception handling, invoice workflow, and payment operations efficiency • Evaluate and optimize collections effectiveness, including cash application accuracy, collections workflow, and reporting • Support Salesforce integration on the quote-to-cash side, ensuring order entry and billing data flows cleanly into AR • Lead system evaluation and ensure proper setup and configuration across the AR/AP toolset • Manage the day-to-day work, quality, and performance of the AR and AP team • Own and maintain AR/AP procedural documentation and controls • Establish a culture of ownership, accountability, and continuous improvement across the transactional accounting function • Serve as the primary point of contact for AR/AP-related audit requests from external auditors.
• Lead financial due diligence on target companies, including quality of earnings analysis, working capital assessments, and identification of accounting exposures and deal-relevant risks • Own end-to-end purchase accounting for completed acquisitions under ASC 805, including purchase price allocation, intangible asset recognition, goodwill calculation, and measurement period adjustments • Drive the accounting treatment for strategic investments under ASC 321, ASC 323, and ASC 810, including equity method and fair value option elections • Shape and evolve Coinbase's accounting policies through technical accounting memos on new and emerging products, bringing each analysis to closure in partnership with external auditors • Deliver original footnote disclosures, MD&A, and transaction-related disclosures for 10-Q and 10-K filings, and ensure related SOX controls are designed and operating effectively • Partner with Product, Legal, Tax, FP&A, Controllership, and Corporate Development to provide accounting expertise for new product launches, complex transactions, and post-close integration
We're a leading genetic testing and precision medicine company dedicated to advancing health and well-being for all.
Role Description The Billing Accounting Clerk II oversees cash postings, reconciling daily cash deposits to the billing system and bank. Posts explanations of benefits (EOBs), electronic remittances, and patient checks to individual accounts in the billing system. Interacts with internal and external stakeholders in a timely and professional manner. - Participate in the Quality Assurance plan and comply with all CLIA and HIPAA regulations. - Oversee credit card reconciliation and suspense management. - Accurately and timely enter denial reason codes to patient accounts within the billing system. - Research and manage open batches and resolve PLB batches. - Identify and resolve visible EDI issues, starting the process for enrollment and tracking the resolution. - Conduct Xifin case management for existing issues to prevent duplicate cases and to apply resolution to payors across all business units. - Assist in new hire/ongoing/process training with Billing/Accounting Coordinator(s). Qualifications - High school diploma or GED equivalent required. - 2+ years of experience working in a medical office, laboratory, accounting, banking, or health insurance setting. - Demonstrated subject matter expertise in a job-related function. - Dependable, detail-oriented, and professional, with the ability to work to meet daily and monthly deadlines. - Excellent interpersonal, communication, and teamwork skills. - Ability to type 40 WPM and possess excellent computer skills. - Working knowledge of ICD-10, CPT, and HCPCS coding highly preferred. Requirements - Lifting Requirements – light work or exerting up to 20 pounds of force frequently. - Physical Requirements – stationary positioning, moving, operating, ascending/descending, communicating, observing, pushing or pulling, and reaching. - Use of equipment and tools necessary to perform essential job functions. Company Description For more than 30 years, Myriad Genetics has led the way in precision medicine by delivering important insights to help people make informed health decisions. As a leading molecular diagnostic testing and precision medicine company, we are dedicated to advancing health and well-being for all. Our innovative genetic tests are used across specialties including oncology, women’s health, and mental health, empowering clinicians to personalize treatment and help their patients take proactive steps toward better outcomes. What inspires us – and you – is simple: Every test, every insight, and every patient story emphasizes our commitment to improving lives through science, innovation, and care. You’re ready to help shape the future of medicine. Your work will have meaningful impact, and your dedication can change lives. Learn more at https://www.myriad.com and follow Myriad Genetics on LinkedIn.
Snohomish County is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request. EEO policy and ADA notice.
Role Description This position is open to current Snohomish County Government employees only! To perform complex and specialized accounting duties in an accounting subsystem such as accounts payable, accounts receivable, inventory, payroll or receipting. Job Duties - Enters accounting related data on county records manually or on a computer terminal; sets up and maintains files and filing systems; retrieves information from files or terminal; proofs and corrects work entered; purges files of obsolete or incorrect information. - Assists employees of other departments, vendors, auditors and examiners by answering questions, explaining procedures, policies and schedules; locates information from county records and provides it to authorized parties as appropriate. - WHEN ASSIGNED TO ACCOUNTS PAYABLE: - Receives, verifies and processes accounts payable vouchers; verifies vouchers for such things as correct procedures and accuracy, vendor names, proper signatures, backup documentation and available funding; reviews due dates and the availability of discounts; determines the month and year in which to pay. - Maintains and updates tax and signature records as necessary; secures vendor numbers and reports address changes. - Distributes and cancels warrants. - Maintains accounts payable files. - Prepares payment vouchers and secures required signatures. - WHEN ASSIGNED TO ACCOUNTS RECEIVABLE: - Prepares accounts receivable billings; collects billing data from various manual and automated sources; reviews and verifies data for correct procedures and accuracy; mails out bills. - Prepares and enters journal vouchers on county records manually or on a computer terminal. - Reconciles invoices to the automated financial system; balances accounts receivable records to other accounting records as required. - WHEN ASSIGNED TO INVENTORY CONTROL: - Sets up and maintains inventory records; posts purchases and withdrawals to inventory cards, purchase records and journals; calculates markups and prices; recommends purchase quantities based on usage. - Compares inventory records with actual inventory by conducting periodic physical inventories; determines, corrects and reports discrepancies as necessary. - Prepares inventory purchase, withdrawal and turnover reports. - WHEN ASSIGNED TO DEPARTMENTAL PAYROLL: - Reviews and audits employee time sheets; determines proper project and equipment allocations; reviews payroll codes, categories, calculations and comments for accuracy and completeness. - Maintains employee payroll records for such categories as sick leave, vacation, overtime and hours worked; records employee salary and history changes such as hours worked, promotions, position names and numbers on manual and automated systems. - Prepares and distributes various vacation and sick leave reports. - WHEN ASSIGNED TO RECEIPTING: - Receives, processes and deposits cash receipts for accounts receivable and counter fees and sales; prepares treasurer's transmittals and bank deposits. - Posts receipts and invoices on accounts receivable and other manual and automated records; categorizes, balances and reconciles receipts and bank statements. - Prepares accounts receivable aging reports; calculates interest on past due accounts for billing purposes. - May make collection calls and write collection letters. - Reconcile bank statements. - May prepare payroll record changes for new employees, terminations, step increases, promotions and address changes. - May prepare departmental payroll authorizations. - Prepares tax reports and other accounting reports as required. - Maintains necessary accounting related records and prepares required reports. - May perform all of the duties of an Accounting Technician I. - Performs related duties as required. Qualifications - An Associate of Arts degree in accounting, business administration or related field; OR, one (1) year of technical accounting experience. - Work related experience may be substituted for the required education on the basis of one (1) year of experience equals two (2) years of education. - Typing of 50 wpm may be required. - 10-key by touch. - Must pass job related tests. Requirements - Knowledge of specialized accounting principles and practices required by assigned subsystem. - Basic mathematics. - Standard office practices and procedures. - Ability to type accurately. - Follow oral and written instructions. - Operate standard office equipment. - Make arithmetic calculations. - Clearly explain policies, procedures and schedules. - Maintain necessary records and prepare required reports. - Communicate effectively orally. - Establish and maintain effective work relationships with superiors, associates, and the general public. - Maintain confidentiality of working information. - Concentrate on accuracy of details. Supervision Employees receive general supervision from an administrative superior as assigned. Assignments are made indicating generally what is to be done, the quantity of work expected and any deadlines which are to be met. The employee carries out recurring assignments on his/her own initiative and receives additional, specific instructions for new or unusual assignments. Work may be spot-checked to ensure timely completion and accuracy. Working Conditions The work is performed in the usual office environment. When assigned to work in the Corrections Department: The work is performed in a 24-hour, 7 day per week secure adult detention environment, and may be required to work evenings, weekends, holidays as necessary. When assigned to work in the Solid Waste Division: The work is performed in a 12 hour, 7 day per week environment and may be required to work evenings, weekends and holidays as necessary.
We work to fight poverty and achieve social justice by empowering women and girls. www.CARE.org
• Oversee and support day-to-day accounting operations, including general ledger activities, balance sheet reconciliations, intercompany and subsidiary transactions, multi-entity consolidation, and timely month-end and period-end close processes. • Provide technical accounting support and assist with accounting determinations, which may include, but are not limited to, revenue recognition, lease accounting, equity-related accounting, stock-based compensation, consolidation, intercompany transactions, and other complex accounting areas. • Support accurate financial reporting and compliance with applicable accounting standards, company policies, and internal controls. • Identify and execute process improvement opportunities to improve the efficiency, accuracy, and scalability of accounting operations and financial reporting. • Partner with accounting leadership and external advisors to support annual audits, tax filings, technical requests, and other external reporting or compliance requirements. • Coordinate with management and cross-functional teams to support accounting policy compliance, financial reporting needs, and special projects.
Aston Carter, formerly Stephen James Associates, is a privately-held company founded in 1997 to deliver world-class staffing and professional talent services to
Role Description The Project Accounting Coordinator supports accurate timekeeping, project billing, and financial data management for project teams. This role focuses on processing timecards, supporting subcontractor billing and accruals, maintaining project data in key systems, and assisting project administrators with day-to-day operational needs. The coordinator plays an important role in ensuring data accuracy, supporting project lifecycle processes, and contributing to continuous process improvement within a collaborative, team-facing environment. - Perform timecard and unit card entry and posting in a timely and accurate manner. - Manage Timecard Adjustments (TCAs), including: - Communicating clear instructions to employees. - Routing approvals as needed. - Maintaining complete TCA audit documentation. - Enter timecards and TCAs for employees who are on leave to ensure continuity and accuracy of records. - Support subcontractor processes, including managing required attachments and assisting with accrual tracking. - Manage the subcontractor accrual process by: - Maintaining tracking forms. - Sending timely notification emails to Project Administrators. - Reviewing and organizing submitted documentation for accounting teams. - Submit and track requests for new unit setups to support project and billing requirements. - Update and maintain unit cost and rate schedules to ensure accurate billing and reporting. - Set up temporary employees and consultants in PSA (Infor) and ensure their information is accurate and complete. - Conduct project hygiene reviews to confirm data accuracy, completeness, and alignment with project lifecycle processes. - Respond to and resolve Jira tickets and internal system requests related to project accounting and timekeeping. - Maintain the Project Administrator calendar on SharePoint and keep it current for team visibility. - Provide ongoing support to the Project Administrator team, assisting with day-to-day project accounting and administrative needs. - Assist in troubleshooting system and process issues, collaborating with team members to identify root causes and implement solutions. - Participate actively in calls, Microsoft Teams communication, and email correspondence to support project and accounting activities. - Contribute to miscellaneous projects and operational initiatives as needed to support broader team and organizational goals. - Contribute ideas to improve efficiency and workflow processes within project accounting and administration. - Help maintain and update standard operating procedures (SOPs) to reflect current processes and best practices. Qualifications - 1–3 years of experience in project administration or project support, accounting, or a related area of work. - Experience in the Architecture, Engineering, or Construction (AEC) industry, with familiarity with timecards, billing, and project lifecycle processes. - Strong proficiency in Microsoft Office, including advanced Microsoft Excel skills such as VLOOKUPs, pivot tables, and data manipulation. - Proficiency with Microsoft Outlook and Microsoft Teams for communication and coordination. - Strong organizational and multitasking abilities, with the capacity to manage multiple tasks and deadlines. - Excellent communication and collaboration skills, with comfort in a highly interactive, team-facing role. - Detail-oriented approach with a strong focus on accuracy, documentation, and process adherence. - Comfortable managing repetitive, process-driven tasks in a dynamic environment. - Experience or familiarity with project accounting, billing, invoicing, accounts receivable, and accounts payable. - Experience with data management, research, and maintaining audit-ready documentation. - Ability to support administrator functions, including calendar management and project administration tasks. - Comfort using ERP or PSA systems, including Infor or similar platforms, for project and financial data. Requirements - Bachelor’s degree in Accounting, Finance, Business, or a related discipline is preferred. - Exposure to Infor PSA or similar professional services automation or ERP systems. - Experience working with SharePoint for document management and calendar coordination. - Familiarity with Jira or similar ticketing and issue-tracking tools. - Experience supporting payroll-related processes, including timecards and timecard adjustments. - Background in audit support, documentation control, and maintaining standard operating procedures. - A proactive, collaborative mindset with eagerness to learn and grow within a project accounting environment. Benefits - Medical, dental & vision. - Critical Illness, Accident, and Hospital. - 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available. - Life Insurance (Voluntary Life & AD&D for the employee and dependents). - Short and long-term disability. - Health Spending Account (HSA). - Transportation benefits. - Employee Assistance Program. - Time Off/Leave (PTO, Vacation or Sick Leave). Company Description Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.
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