Veta Virtual

• Managing complex executive calendars — scheduling, prioritizing, and protecting time across multiple time zones with precision and foresight. • Serving as the primary point of contact for internal teams, clients, and external partners, ensuring clear and timely communication on behalf of leadership. • Drafting, reviewing, and managing high-level correspondence — emails, memos, meeting agendas, briefing documents, and executive summaries. • Coordinating end-to-end domestic and international travel logistics, including itineraries, accommodations, and expense reporting. • Preparing presentations, reports, and supporting materials for key meetings, board sessions, and stakeholder communications. • Tracking action items, project deadlines, and follow-ups to ensure nothing falls through the cracks and leadership priorities stay on course. • Handling sensitive and confidential information with the utmost discretion, professionalism, and integrity at all times. • Identifying opportunities to streamline workflows, implement tools, and improve operational efficiency within the executive office.

• Leading end-to-end revenue operations — from generating quotes and invoices to reconciling discrepancies, tracking receivables, and ensuring timely collections • Review accuracy against order forms, and resolve discrepancies with sales or customers • Responding to customer and sales questions on invoicing, taking ownership of collections, and confidently pushing back when needed • Supporting accurate revenue reporting by collaborating with the accounting team and reviewing SQL query outputs • Optimizing key systems (QuickBooks Online, Stripe) while leading upgrades, automation projects, and process improvements • Communicating clearly and professionally with clients regarding billing, invoices, and payment statuses

• Maintain and improve a portfolio of live client websites. • Handle ongoing website support tasks including bug fixes, broken elements, and layout adjustments. • Work primarily on WordPress websites, while also supporting other CMS platforms such as Duda, Squarespace, and Divi. • Set up and manage staging environments for safe updates and testing. • Ensure daily backups are properly configured and functioning within hosting environments. • Update and maintain themes, plugins, and CMS components. • Implement updates to footers, contact forms, favicons, and page elements. • Troubleshoot and resolve issues related to site speed, responsiveness, and performance. • Implement and validate schema markup and technical SEO improvements. • Identify and fix technical SEO issues that impact search visibility. • Monitor and maintain overall website health and stability. • Support integrations and ensure functionality across forms, plugins, and external tools. • Communicate clearly with internal teams regarding fixes, updates, and timelines. • Document recurring issues and solutions to improve efficiency over time.

Role Description As a WordPress Support Developer, you'll be responsible for maintaining and improving live WordPress websites while supporting internal teams with technical updates and fixes. Your day-to-day work will focus on stability, speed, and clean execution. You will: - Handle ongoing website support tickets, including bug fixes, layout issues, and small functional updates. - Maintain and update WordPress websites, ensuring content is added, formatted, and published correctly. - Implement content updates provided by internal teams (pages, blog posts, landing pages). - Troubleshoot common WordPress issues related to themes, plugins, performance, and responsiveness. - Work with basic HTML/CSS and JavaScript to adjust layouts and fix front-end issues when needed. - Support integrations with third-party tools, APIs, and CRMs when required. - Perform basic server / hosting checks (site uptime, errors, plugin conflicts, backups — not deep DevOps). - Ensure websites remain secure, up to date, and well-organized. - Collaborate with non-technical team members and communicate clearly about timelines and fixes. - Document fixes, changes, and recurring issues for internal reference. Qualifications - 1–3+ years of hands-on WordPress experience (support, maintenance, or development). - Strong experience managing WordPress themes, plugins, and content updates. - Working knowledge of HTML, CSS, and basic JavaScript. - Comfort troubleshooting common website and plugin issues. - Experience working with support tickets or task-based workflows. - Basic understanding of hosting environments, domains, and website performance. - Familiarity with CRMs or tools like HighLevel is a plus (nice to have, not required). - Bonus: experience working with platforms similar to my.quo.com or custom web portals. - Strong written communication skills in English. - Reliable internet, strong attention to detail, and an ownership mindset. - Ability to work remotely with overlap in U.S. business hours. Benefits - Competitive monthly compensation in USD, based on experience. - 100% remote work with long-term stability. - Placement with a U.S. client that values reliability and consistency. - A role focused on real execution — not over-engineering or unnecessary complexity. - Growth potential as the client's platform and needs expand. Ready to Apply? If you're a practical WordPress developer who enjoys maintaining live websites, fixing issues, and keeping things running smoothly — we'd love to hear from you. Apply today — it takes just a few minutes.

• Managing the full accounting cycle for U.S.-based clients, including reconciliations, month-end close, and financial reporting • Serving as the main accounting point of contact for client stakeholders, ensuring clear communication and timely delivery of results • Applying startup accounting principles to balance best practices with resource constraints and evolving priorities • Making financial judgments in dynamic, less structured environments while maintaining accuracy and compliance • Integrating and optimizing external applications with QuickBooks Online to streamline accounting operations • Overseeing accounts payable/receivable, expense management, and vendor/client interactions • Leveraging tools such as QuickBooks Online, Slack, Google Sheets, Google Docs, Zoom, and Google Drive daily, with the opportunity to work with Rippling, Brex, Bill.com, ClickUp, Gusto, and Ramp • Staying current on emerging technologies and AI applications that can enhance accounting efficiency

• Build and manage AWS infrastructure using Infrastructure as Code (Terraform), ensuring scalability and maintainability. • Manage and scale Kubernetes (EKS) clusters for high availability and fault tolerance. • Provision, maintain, and upgrade AWS services including RDS, networking, compute, and storage components. • Design, implement, and optimize CI/CD pipelines to improve deployment speed and reliability. • Oversee and maintain GitLab infrastructure and engineering workflows. • Collaborate with security and legal teams to support compliance initiatives (SOC 2, GDPR, etc.). • Monitor infrastructure performance using tools like Grafana, CloudWatch, and other observability platforms. • Implement strong alerting, monitoring, and incident response processes. • Lead incident resolution and root cause analysis, ensuring long-term fixes are implemented. • Participate in architecture design, capacity planning, and disaster recovery strategies. • Create and maintain documentation, runbooks, and infrastructure standards. • Mentor junior engineers and contribute to a high-performing DevOps culture.

Take the Lead as an Executive Assistant – Property Management with Veta Virtual! 🚀 Veta Virtual is hiring an Executive Assistant for one of our valued clients — a growing property management company focused on operational excellence, responsiveness, and execution in the field. We’re looking for a highly organized, proactive, and detail-oriented Executive Assistant who can act as a true right hand — someone who thrives on tracking, follow-through, and keeping everything moving. To apply, you’ll only need to fill out a short form on our website — less than 5 minutes. 🔑 Your Role: As an Executive Assistant – Property Management, you will function as the executive’s second brain — ensuring that no task, deadline, or follow-up falls through the cracks. This is a highly execution-focused role where your ability to track details, prioritize effectively, and follow up relentlessly will directly impact the success of day-to-day operations. You will be expected to stay closely aligned with leadership throughout the day — including meetings and property walkthroughs — capturing key actions and ensuring every commitment is followed through. You will: - Attend all meetings alongside the executive, acting as a real-time note-taker and capturing clear action items, deadlines, and responsibilities. - Support during property walkthroughs, documenting observations, tasks, and required follow-ups in real time. - Take full ownership of tracking and managing hundreds of small but critical tasks, ensuring nothing is missed or delayed. - Proactively follow up with internal teams and external stakeholders to ensure all action items are completed on time. - Act as a “chaser” on behalf of the executive, holding others accountable and ensuring deadlines are met. - Maintain a clear and organized system to track priorities, deadlines, and outstanding items. - Regularly remind and align the executive on priorities, deadlines, and next steps. - Support email and calendar management, ensuring efficient scheduling and communication flow. - Assist with administrative and operational tasks as assigned. - Bring structure, urgency, and clarity to a fast-moving, detail-heavy environment. ✅ What You’ll Need: - 2+ years of experience as an Executive Assistant, Operations Coordinator, or similar role. - Proven ability to act as a highly organized task manager, handling multiple priorities simultaneously. - Strong experience with follow-ups, deadline tracking, and accountability across multiple stakeholders. - Ability to understand urgency and prioritize effectively in a fast-paced environment. - Excellent note-taking skills — able to translate conversations into clear, actionable tasks. - Strong written and verbal communication skills in English. - High attention to detail and strong sense of ownership. - Comfortable working in real-time with leadership (meetings, walkthroughs, ongoing coordination). - Experience with calendar and email management. - Proactive mindset — you don’t wait to be told, you anticipate and act. - Reliable internet, professional workspace, and full-time availability. 💼 What We Offer: - 💸 Competitive monthly compensation in USD (based on experience). - 🕒 Full-time role (40 hours/week, Monday–Friday). - 🌍 Fully remote work with close day-to-day collaboration. - 🤝 Direct exposure to leadership and involvement in core operations. - 📈 Opportunity to grow into a more strategic operations or project management role. - Note: This is an independant contractor role. 🚀 Ready to Apply? If you’re someone who thrives on organization, urgency, and follow-through, and you enjoy being the person who ensures everything gets done — this role is for you. Apply today and become a key partner in driving execution and accountability within a fast-growing property management company.

• Preparing and sending Letters of Representation (LORs) to insurance companies and medical providers, ensuring timely notification of attorney-client representation • Requesting, tracking, and obtaining hospital bills and medical records from healthcare facilities to support case evaluation and settlement preparation • Completing and submitting Medi-Cal lien forms to notify the Department of Health Care Services (DHCS) of active personal injury cases and confirm reimbursement amounts upon settlement • Following up with federal entities and third-party subrogation vendors (such as Medi-Cal, Medicare, Rawlings, Optum, or Equian) to verify and resolve lien balances efficiently • Conducting insurance company searches to identify relevant coverage for individuals or businesses involved in claims, including liability and auto policies • Managing task follow-ups and deadlines to ensure all requests, forms, and verifications are completed accurately and on time

• Managing end-to-end revenue operations — from generating quotes and invoices to tracking receivables and ensuring timely collections. • Taking ownership of client accounts receivable: reconciling discrepancies, improving collection timelines, and increasing efficiency. • Collaborating with the broader accounting team to support accurate and timely revenue reporting. • Working with and optimizing platforms critical to the revenue cycle — especially QuickBooks Online and Stripe. • Identifying and implementing scalable process improvements for smoother revenue ops workflows. • Communicating clearly and professionally with clients on billing, invoices, and payment statuses.

• Managing the full accounting cycle for U.S.-based clients, including reconciliations, month-end close, and financial reporting. • Applying startup accounting principles to balance best practices with resource constraints and evolving priorities. • Making financial judgments in dynamic, less structured environments while maintaining accuracy and compliance. • Integrating and optimizing external applications with QuickBooks Online to streamline accounting operations. • Overseeing accounts payable/receivable, expense management, and vendor/client interactions. • Staying current on emerging technologies and AI applications that can enhance accounting efficiency.