Veta Virtual

• Reviewing seller-submitted documents — including vehicle titles and registration records — for authenticity, completeness, and accuracy before a listing advances in the pipeline. • Evaluating vehicle condition photos for quality, accuracy, and completeness — flagging submissions that do not meet listing standards and requesting corrected materials from sellers. • Verifying vehicle trim levels and mileage against submitted information — identifying discrepancies and resolving them with speed and precision. • Confirming seller intent and willingness to sell — ensuring every listing that moves forward represents a genuine, committed seller ready to proceed. • Contacting sellers directly by phone and text message to clarify details, request missing information, and guide them through any corrections needed. • Flagging discrepancies, incomplete submissions, and quality issues to the Listing Team — with clear, well-documented notes so the team can act quickly and accurately. • Maintaining accurate, up-to-date records within the company's CRM system — ensuring every seller interaction and review outcome is properly logged. • Meeting daily and weekly review quotas and turnaround time targets — consistently delivering quality output at the pace the operation requires.

• As a Senior SEO Account Manager, you will be the primary point of contact for a portfolio of U.S.-based home service business owners — owning the full cycle from strategy through execution through client communication. • Managing a portfolio of 8–10 client accounts — serving as the primary point of contact for each business owner and taking full accountability for their local search performance and satisfaction. • Leading onboarding calls, monthly strategy reviews, and regular check-ins — communicating confidently and authoritatively with business owners who expect specifics, not generalities. • Auditing local search presence and building customized SEO strategies — diagnosing performance gaps, identifying growth opportunities, and executing with precision across every account. • Optimizing and actively managing Google Business Profiles — including regular posts, photo uploads, Q&A management, review strategy, and ongoing optimization that keeps profiles performing at their peak. • Implementing on-site SEO improvements on WordPress websites — including technical fixes, content optimization, internal linking, and metadata updates aligned with local search best practices. • Building and maintaining local citations and directory listings — ensuring NAP consistency and citation health across all relevant platforms. • Monitoring rankings, traffic, and lead metrics using tools like BrightLocal, Whitespark, GSC, and GA4 — translating data into clear, actionable insights that clients can understand and act on. • Supporting social media management for select accounts — contributing to content planning and posting where required alongside the core SEO scope. • Staying current on Google algorithm updates and local SEO trends — proactively adjusting strategies before clients feel the impact, not after. • Working comfortably with AI and automation tools the agency uses to streamline SEO workflows — embracing technology as a lever for doing more, faster, and better.

• As a Legal Administrative & Billing Assistant , you will support the firm's attorney and managing partner across two core areas — legal administrative operations and billing preparation. • Manage and filter the attorney's email inbox — organizing incoming correspondence, flagging priority items, drafting responses, and ensuring nothing important falls through the cracks. • Handle outbound client calls via Lawmatics — managing PNC follow-ups and time-sensitive client communications that require immediate attention, typically 2–3 calls per day. • Navigate Lawmatics CRM for client intake, pipeline management, and communication tracking — helping develop and refine internal workflows as the firm continues to build out its systems. • Prepare weekly billing — exporting billable time and expenses to Excel, running spell check, making corrections, and creating accurate draft invoices ready for attorney review. • Work toward independently running weekly invoices once fully trained — taking ownership of the billing cycle from prep through invoice generation. • Maintain client files in both Clio Manage and Lawmatics — keeping all records organized, current, and compliant with firm standards. • Support ad hoc administrative tasks and correspondence as they arise — adapting quickly to shifting priorities and contributing wherever the firm needs support.

• Own and execute the full organic growth roadmap — from keyword strategy and technical SEO through content production and digital PR. • Partner with product, compliance, design, growth, and communications teams to translate complex crypto and fintech topics into content people search for and publications cite. • Lead technical SEO across the platform — site architecture, crawlability, page speed, schema markup, internal linking, Core Web Vitals, and Local SEO across the company's kiosk footprint. • Maintain the SEO tooling stack — GSC, GA, SEMrush/Ahrefs, Screaming Frog — and report on performance with data-driven, actionable insights. • Develop and execute content strategy across blog, landing pages, and educational guides — writing and editing high-quality, SEO-optimized content. • Run regular content audits — refreshing, consolidating, or sunsetting underperforming pages to maintain a lean, high-performing content library. • Partner with the Communications team on data-led digital PR campaigns — supplying original research, industry data studies, and newsworthy assets designed to earn backlinks.

• Serve as a primary point of contact for employees regarding HR policies, procedures, and general employment questions — providing first-level employee relations support and escalating complex matters appropriately. • Coordinate all aspects of the onboarding process — new hire paperwork, system setup, orientation scheduling, and first-day logistics — ensuring every new employee starts with a positive, seamless experience. • Facilitate engaging new hire orientation sessions and coordinate employee separations — including offboarding workflows, exit interviews, system access removal, and final documentation. • Serve as the primary administrator for Paylocity — configuring employee records, security permissions, workflows, and organizational changes, and troubleshooting system issues for employees and managers. • Identify opportunities to improve HR system processes and efficiencies — partnering with vendors and internal stakeholders to resolve technical HRIS issues proactively. • Create recurring and ad hoc HR reports and dashboards — analyzing workforce data including headcount, turnover, hiring metrics, and organizational trends to support data-driven decision-making. • Prepare executive-ready presentations and PowerPoint decks for senior leadership and Executive Leadership Team meetings — ensuring data integrity and clear, compelling communication of HR insights. • Maintain employee personnel files and HR documentation — supporting compliance with U.S. employment laws, assisting with audits, and supporting government reporting requirements including EEO-1, labor surveys, and census reporting. • Assist managers with employee documentation, coaching conversations, and policy interpretation — fostering a positive, collaborative, and inclusive workplace culture at every touchpoint.

• Support the Accounting and Finance team with a focus on cryptocurrency-related transactions, digital asset management, and monthly close processes. • Preparing and maintaining monthly rollforwards for BTC, ETH, LTC, and other supported digital assets — ensuring accuracy and completeness across all crypto holdings. • Reconciling wallet balances to blockchain data and internal subledgers — performing wallet data cleanup, validation, and exception resolution with precision. • Performing fair market value (FMV) calculations and remeasurements for digital asset holdings — and supporting position checks and proof-of-reserves style reconciliations. • Processing and accounting for crypto donations, rewards, and incentives — and recording and reconciling hardware wallet activity including Trezor and cold storage. • Preparing and posting journal entries for month-end close — including balance sheet account reconciliations, flux analysis, and variance explanations. • Maintaining fixed asset registers and depreciation schedules — and assisting in preparing financial reporting schedules and audit support packages. • Developing spreadsheet reports, verifying financial information, and reconciling accounts — contributing to a culture of accuracy, process improvement, and cross-functional collaboration. • Analyzing current accounting policies and procedures — recommending improvements, contributing to SOP development, and supporting cross-functional teams on accounting processes.

• Managing the full accounting cycle for U.S.-based clients, including reconciliations, month-end close, and financial reporting • Serving as the main accounting point of contact for client stakeholders, ensuring clear communication and timely delivery of results • Applying startup accounting principles to balance best practices with resource constraints and evolving priorities • Making financial judgments in dynamic, less structured environments while maintaining accuracy and compliance • Integrating and optimizing external applications with QuickBooks Online to streamline accounting operations • Overseeing accounts payable/receivable, expense management, and vendor/client interactions • Leveraging tools such as QuickBooks Online, Slack, Google Sheets, Google Docs, Zoom, and Google Drive daily, with the opportunity to work with Rippling, Brex, Bill.com, ClickUp, Gusto, and Ramp • Staying current on emerging technologies and AI applications that can enhance accounting efficiency

• Lead the administration, optimization, and security of all SaaS applications — including Microsoft 365, Google Workspace, and other workplace collaboration tools — ensuring platforms are secure, scalable, and fully aligned with business needs. • Manage and enforce identity and access management (IAM) policies — overseeing SSO solutions, Microsoft Entra, MFA, conditional access policies, and least privilege access to ensure secure and appropriate access to all cloud resources. • Enforce Zero Trust principles across SaaS environments — implementing and maintaining data protection policies, backup strategies, data retention, and disaster recovery plans for all workplace cloud services. • Develop and implement workflow automation solutions — using Power Automate, Zapier, PowerShell, Python, or API integrations to eliminate manual effort, improve productivity, and drive operational consistency at scale. • Identify and deploy self-service IT solutions that enhance the employee experience while reducing IT support overhead — evaluating and recommending new SaaS tools and cloud-based solutions proactively. • Collaborate with Security and Compliance teams to ensure SaaS environments meet all security, compliance, and regulatory requirements — including audit preparation and ongoing policy enforcement. • Partner with HR and People Operations to lead seamless employee onboarding and offboarding processes — ensuring every joiner is set up correctly and every leaver is fully deprovisioned without gaps. • Drive technology adoption programs across the organization — ensuring employees get maximum value from workplace tools through clear communication, training, and change management. • Provide technical guidance and mentorship to IT support teams on cloud and SaaS best practices — elevating the team's capabilities and building a culture of technical excellence. • Monitor and maintain cloud-based workplace infrastructure — proactively identifying risks, managing outages, and escalating issues with urgency and precision.

• As a Procurement Manager, you will own the full procurement function for a fintech and cryptocurrency platform operating thousands of kiosks across multiple countries — developing strategies, managing vendor relationships, controlling budgets, and ensuring the supply chain runs smoothly from purchase order through delivery. • Developing inventive, cost-effective procurement strategies that support the company's global operations and long-term growth objectives. • Sourcing and engaging reliable suppliers and vendors — evaluating options, building relationships, and ensuring the business always has access to high-quality, dependable supply partners. • Negotiating with suppliers and vendors to secure the most advantageous commercial terms — driving cost savings without compromising quality or reliability. • Reviewing existing contracts with suppliers and vendors to ensure ongoing feasibility — identifying risks, flagging gaps, and recommending changes that protect the business. • Approving purchase orders and organizing and confirming delivery of goods and services — ensuring every order is accurate, timely, and aligned with operational needs. • Performing risk assessments on potential contracts and agreements — evaluating supplier reliability, financial stability, and compliance before commitments are made. • Controlling the procurement budget and promoting a culture of long-term savings — tracking spend, identifying inefficiencies, and driving continuous improvement across procurement costs. • Overseeing and managing the IT systems that track shipments, inventory, and the supply of goods — ensuring data accuracy and operational visibility at all times. • Preparing clear, accurate procurement reports for management review — providing actionable insights on spend, supplier performance, and supply chain health.

• Managing and optimizing paid search and social media advertising campaigns — delivering higher ROI and lower cost per conversion for automotive dealership clients across Google Ads and Meta Ads platforms. • Evaluating website traffic and paid accounts daily — identifying opportunities for improvement and implementing campaign and account audits with precision and speed. • Managing budget pacing across campaigns — allocating spend consistently throughout the month to maximize performance without exceeding monthly budgets. • Generating performance reports from Google Ads and Meta — including keyword reports, Meta reporting, and current ad creative — for submission and client review. • Conducting client calls to gather information, present SEM and social strategies, and communicate campaign results clearly and confidently. • Communicating with OEM support representatives to manage reimbursement claims — reviewing OEM requirements, gathering materials, and submitting claims accurately and on time. • Utilizing photo editing tools to create display ad mockups for client websites — supporting the creative side of campaign execution. • Using Google Ads, Google Analytics, Google Data Studio, Google Tag Manager, Google Merchant Center, and Meta Ads Manager to analyze data, set up conversions, manage product feeds, and drive campaign improvements. • Collaborating with SEOs, content writers, designers, and developers on new experiments, client work, and ongoing campaign optimization — contributing to a culture of testing and continuous improvement.