Rice University

Role Description The Engineering Research Administration (ERA) Team in the School of Engineering and Computing is seeking a Pre-Award Specialist to support all phases of research proposal development and submission. This position will serve as a key administrator for pre-award activities, working closely with faculty, departmental staff, and institutional partners to ensure timely and compliant submissions of grant proposals. Success in this role requires: - An independent, analytical mindset - Strong organizational and time management skills - The ability to thrive in a fast-paced, deadline-driven environment - A solid understanding of federal, state, and sponsor-specific regulations, policies, and procedures related to research administration Qualifications - Experienced research administrator - Strong communication, organizational, and problem-solving skills - Adept at managing complex proposals and interpreting sponsor guidelines - Familiarity with research systems such as Cayuse - Working knowledge of budgeting and compliance requirements Requirements - Bachelor's Degree - Two or more (2+) years of related experience in proposal development, project management, and/or accounting - In lieu of education or experience requirement, additional related experience may be substituted on an equivalent year-for-year basis Benefits - Starting annual salary of $65,000 - Exempt (salaried) positions under FLSA are not eligible for overtime - Full-time, fully remote position with potential occasional travel Essential Functions - Organizes, facilitates, and tracks proposal development efforts and proposal preparation timelines - Understands, explains, and clarifies various sponsors' proposal requirements and review processes - Researches and writes non-technical sections of proposals - Provides comments, suggestions, and questions on the narrative section - Ensures compliance with sponsor requirements - Assists in the facilitation of faculty teams and colleagues in preparing large, complex, collaborative, multi-disciplinary, multi-institutional proposals - Identifies limited submission funding opportunities and assists in coordinating limited submission competitions - Assists with training and development sessions on proposal development for faculty, staff, postdocs, graduate students, and/or undergraduate students - Assists in preparing ad hoc administrative projects, such as website materials and proposal archives - Supports the Principal Investigator (PI) on administrative requirements in proposal preparation - In collaboration with the PI, develops and reviews the budget and assists with attaining cost-share commitments - Coordinates the request and review of subcontract documents - Performs data entry into the sponsor portal and Cayuse SP record - Performs all other duties as assigned

Title: Executive Assistant to the Academic Deans Location: Houston United States Job Description: Special Instructions to Applicants: All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues. About Rice: Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence. Position Summary: The Executive Assistant to the Academic Deans of Rice Business provides advanced executive-level administrative support of a highly confidential and strategic nature to key academic leaders, including the Deputy Dean of Academic Affairs, Senior Associate Dean of Degree Programs, Associate Dean of the Virani Undergraduate School of Business, and Associate Dean of Degree Programs. Serving as a trusted partner to the Dean's Leadership Team, this role is integral to supporting and advancing the operational and strategic priorities of Rice Business. This position requires exceptional judgment, professionalism, discretion, and a proactive approach to managing complex and often competing priorities in a fast-paced academic environment. Operating with a high degree of professionalism, the Executive Assistant anticipates needs, identifies and resolves challenges independently, and executes a broad range of responsibilities with minimal direction or follow-up. The role demands sound decision-making, adaptability, and the ability to handle sensitive matters with the utmost confidentiality and tact. As a key liaison between the Dean's Office and internal and external stakeholders, the Executive Assistant manages high-level communications, coordinates complex calendars and travel arrangements, and ensures seamless execution of meetings, events, and strategic initiatives, all while consistently and accurately representing the school's academic leadership. This position plays a vital role in enhancing the efficiency, effectiveness, and professionalism of the Dean's Leadership Team while contributing to Rice Business's commitment to excellence and service. Ideal Candidate Statement: The ideal candidate for the Executive Assistant to the Academic Deans at Rice Business is a highly experienced, resourceful, and poised administrative professional. They possess exceptional judgment, discretion, and communication skills, and are comfortable managing sensitive information with integrity and professionalism. This individual thrives when working autonomously, navigating unstructured situations, anticipating needs, and proactively identifying and implementing solutions without the need for specific instructions or prescribed procedures. With keen attention to detail, the ideal candidate is capable of managing competing priorities with efficiency, ensuring seamless support for the engagements and priorities of the Academic Deans. This individual must possess exceptional time-management skills as they support diverse and often competing priorities of a critical nature. Strong interpersonal skills, emotional intelligence, and the ability to cultivate relationships with multiple stakeholders across the university and beyond are essential. The ideal candidate brings a polished executive presence and a commitment to excellence that aligns with the mission, vision, and values of Rice Business. Workplace Requirements: Rice Business primarily delivers residential classes and activities taking place almost daily between 7 am and 10 pm. We value a highly collaborative and community-based culture, with expectations to provide in-person support and services to all members of our community. Remote work options are limited. Most employment activities are required to be performed in-person and on-campus. This in-person approach is central to the successful achievement of our research and academic missions. This position may be offered as a hybrid role and may combine both in-office and remote work to provide flexibility and support collaboration. Remote work opportunities are possibly extended to the candidate following the successful conclusion of the probationary period. They will be issued a laptop that can be taken off-campus for remote work and will have a desk in an open cubicle area when working on campus. Per Rice policy 440, work arrangements may be subject to change. Hiring Range: The hiring salary range is commensurate with experience. - Exempt (salaried) positions under FLSA are not eligible for overtime. Minimum Requirements: - Bachelor's Degree - In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on a year-for-year basis. - Two or more (2+) years of professional experience as an executive assistant Skills - Excellent verbal and written communication skills, including editing and proofreading - Excellent planning and organizational skills - High degree of emotional intelligence with demonstrated ability to handle sensitive issues and maintain confidentiality with discretion and ability to manage interpersonal dynamics among senior leaders. - Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies - Contextual understanding of these senior leadership positions within the university framework - Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact. - Ability to multitask, adapt to changing priorities, and meet deadlines - Advanced computer skills and demonstrated experience with Microsoft Office Suite software and email applications. Preferences: - 10+ years of executive assistant and/or executive administrative experience - Experience working within higher education supporting academic deans - Significant technological experience, working with calendar management tools, virtual meeting platforms (Zoom, Teams), institutional systems (iO/Oracle), and Microsoft Office Suite Essential Functions: - Provides advanced and complex administrative and project-related support directly to each dean, prioritizing a wide range of projects and timelines. - Independently resolves problems as they arise - identifies priorities to ensure critical issues are addressed promptly and suggests and implements changes. - Completes complicated projects, often requiring independent research, with exceptional accuracy and efficiency. - Plans and coordinates complex domestic and international travel, including itineraries, expense tracking, and post-travel follow-up, ensuring all engagements are prepared, supported, and aligned with the leadership agenda. - Plans and executes key events hosted/supported by the Academic Deans, such as advisory board meetings, donor engagements, and strategic planning sessions, managing agendas, materials, logistics, and post-event actions. - Drafts, edits, and manages communications on behalf of the Academic Deans, including internal memos, external correspondence, reports, and sensitive or confidential messaging, and the development of briefings, itineraries, agendas, and related materials. - Leads the coordination of multi-layered calendars, high-stakes meetings, and recurring leadership engagements, ensuring optimal time utilization and follow-through on next steps. - Manages stakeholder relationships with professionalism, discretion, and responsive service. - Serves as the liaison to various internal and external constituencies, including screening correspondence and telephone calls, and keeping each dean informed of all matters requiring their attention. - Maintains accurate records, filing systems, and documentation; safeguards the confidentiality of sensitive information, and ensures timely retrieval, reporting, and retention of all pertinent information and supporting materials. - Tracks key leadership initiatives and administrative priorities. Continuously and proactively evaluates administrative workflows to maximize efficiency, reduce redundancy, enhance responsiveness, and identify improvements that enhance and support team collaboration. - May provide additional support related to the academic priorities associated with the faculty appointments held by the deans, including course support through Canvas and related activities. - Directs staff to perform various tasks and assignments. - Performs other duties as assigned. Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits Rice Mission and Values: Mission and Values | Rice University Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University's Human Resources Office via email at facstaffada@rice.edu for support. If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.

Title: Front of House Manager Location: TX United States Job Description: Special Instructions to Applicants: Applicants should attach a resume and cover letter in PDF format to the Supporting Documents section of the application. About Rice Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community, and Excellence. Position Summary The Front of House Manager plays a pivotal role in creating and delivering an exceptional onsite experience for patrons of the Shepherd School of Music. This position manages front-of-house operations for a robust calendar of orchestral, chamber, and opera performances, while recruiting and training a dedicated team of volunteers and student workers to serve as ushers and ticket scanners. The ideal candidate possesses outstanding customer service skills and the organizational agility to gracefully manage dynamic performance environments within a premier school of music that is part of a thriving academic community. The ideal candidate has prior experience working in an educational or professional house management setting. This person has excellent communication and interpersonal skills to work effectively with a diverse group of students, staff, and patrons. They possess strong problem-solving skills and can respond calmly and quickly to urgent situations. Workplace Requirements This position is exclusively on-site, necessitating all duties to be performed in-person at the Shepherd School of Music. Per Rice policy 440, work arrangements may be subject to change. This position requires a flexible schedule, including evening and weekend hours to support music events. Typically requires a minimum of 3 hours per week during the academic semester; hours will increase during peak production and performance weeks, occasionally exceeding 10+ hours per week depending on the concert calendar. A complete schedule of required events and key dates will be provided at the start of each academic year/performance season for advanced planning. Hiring Range This is a 9-month (August - May) part-time position, and the hiring rate is $19.08-$20.44 per hour, depending on skills and experience. Non-Exempt (hourly) positions under FLSA are eligible for overtime. Minimum Requirements - High School Diploma - In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted - Two or more (2+) years' experience in front of house management, box office management, or patron services for a performing arts organization or higher education institution Skills: - Strong customer service experience and a proven ability to meet performance standards - Ability to communicate effectively in English both verbally and in writing with individuals and groups of diverse backgrounds - Strong critical thinking skills, demonstrated ability to independently manage and adjust priorities in a fast-paced performance environment - Ability to work independently as well as part of a team, with strong interpersonal skills and ability to work with a diverse group of students, patrons, and staff in an educational and performing arts community - Ability to train, supervise, and mentor others (eg. student workers) - Prioritizes safety by adhering to all university policies and procedures - Proficiency in Microsoft Office Suite and Google Suite Preferences - Associate's or Bachelor's Degree in a Performing Arts-related field - Knowledge of Tessitura or other ticketing CRM databases - Experience using handheld ticket scanners Essential Functions Performance Operations - Collaborates closely with Production and Stage Management to synchronize front-of-house readiness with backstage technical requirements, managing the "bridge" between patron arrival and the start of the performance. - Works as an extension of the Marketing and Communications' Patron Services team to ensure all touchpoints, from lobby activations and program distribution to usher interactions, reflect the Shepherd School's brand and strategic messaging. - Liaises with the Production/Stage Manager to make real-time decisions regarding concert starts, late seating, intermissions, and emergency response, balancing artistic needs with the patron experience. Works with the Patron Services Senior Manager to organize and oversee standby seating for sold-out events. - Conducts pre-concert briefings with staff and ushers; ensures venue readiness, including ticket scanning logistics and the physical environment. - Communicates patron feedback to Facilities staff related to temperature, plumbing, building access, and safety concerns. Supports and assists patrons with mobility concerns or other special needs. - Manages FOH incident reporting, provides detailed feedback to both Production and Marketing (Patron Services) regarding audience flow and operational friction points. Volunteer & Student Worker Management - Recruits and trains a pool of volunteers and student workers, instilling a service culture that aligns with Rice University's high standards for professional conduct. - Trains and oversees ushers and ticket scanners, outlining duties, house rules, and service expectations, including scanning tickets, distributing programs, and other relevant materials such as ADA services, greeting audiences, and properly addressing audience conflict or misconduct. - Identifies student workers who excel as ushers for development in elevated usher positions. - Ensures all volunteers and student staff adhere to Rice Policy 831 regarding the stewardship of university property (scanners, furniture, supplies) and professional ethics. - Maintains an accurate record of student worker shift attendance and hours worked in order to ensure prompt payment. Additional Functions - Assists Box Office staff with ticketing as needed, and Marketing and Communications staff with administrative work during events. - Additional duties as assigned to support the school's fiscal and administrative stewardship. Rice Mission and Values: Mission and Values | Rice University Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.

Role Description The Sr Director of Marketing & Growth within OpenStax at Rice University provides strategic leadership of OpenStax’s marketing function. This role joins OpenStax at a moment when AI is reshaping how students learn and how they find us. The Sr. Director will help define what that means for OpenStax's voice, visibility, and audience engagement, including building workflows, tooling, and channels that make it real. - Shapes how OpenStax is positioned, understood, adopted, and championed by higher education faculty, K-12 educators, students, and institutional partners. - Leads a high-impact team while remaining hands-on in strategy, execution, and cross-functional collaboration. - Owns brand positioning, integrated multi-channel campaigns, educator engagement, institutional adoption, and the strategic evolution of the OpenStax website. - Provides go-to-market support for edtech products. - Has the authority to assess and evolve the structure of the marketing function over time, in partnership with the Leadership Team. Qualifications - Seasoned marketing leader with deep experience in mission-driven, education, technology, or high-growth environments. - Strong track record of building brand awareness, audience engagement, and product adoption through integrated marketing. - Fluent in using data and market insights to guide decisions. - Energetic about expanding educational access and affordability at scale. Requirements - Bachelor’s Degree. - Six or more (6+) years of experience in marketing, with progressive leadership responsibility. - Demonstrated success in managing a marketing function at a similar-sized or larger organization. - Excellent presentation, verbal, visual, and written communication skills. - Ability to build strategic relationships and work effectively in a fast-paced environment. - Hands-on ability to create and deploy marketing materials. - Strong knowledge of internal and external creative services and web development resources. - Proven success in building, embedding, and extending a brand and brand positioning. - Ability to use quantitative insights and market data to inform decision-making. - Demonstrated experience leading and developing high-performing teams. Preferences - 10+ years of marketing leadership experience, ideally within education, technology, mission-driven organizations, or high-growth environments. - Experience managing and developing teams. - Strategic and execution-oriented, comfortable setting long-term positioning. - Proven ability to build brand awareness, audience engagement, and product adoption through integrated marketing efforts. - Experience across areas such as content marketing, digital marketing, email marketing, community engagement, and product or lifecycle marketing. - Fluent in using quantitative and qualitative insights, market data, and experimentation to form hypotheses and guide decisions. - Strong communicator and collaborator who works effectively across teams. - Experience in higher education, K-12, educational technology, or open educational resources is preferred. - Hands-on proficiency with marketing platforms (such as Google Analytics, Salesforce, and Marketing Cloud Account Engagement). - Demonstrated experience with the marketing, sales, and retention pipeline of a SaaS product in a freemium structure. - Active use and comfort with AI tools and their growing applications. Essential Functions - Oversees strategic communications and marketing initiatives and develops long-range plans and programs to meet organizational objectives. - Guides and sets departmental budget, goals, and objectives in alignment with organizational goals. - Participates in university-wide and division-wide initiatives and cross-functional teams. - Identifies available data to guide strategy and marketing effectiveness. - Oversees the hiring, management, and mentoring of key staff. Additional Functions - Develops and leads OpenStax’s marketing strategy across key audiences. - Drives awareness, educator adoption, learner engagement, and institutional advocacy for OpenStax textbooks and future digital learning offerings. - Develops a deep, data-informed understanding of the evolving higher education, K-12, affordability, and OER landscapes. - Leads and develops a high-performing marketing team. - Owns and evolves OpenStax’s brand positioning and messaging. - Leads the strategic evolution of the OpenStax website. - Directs and coordinates integrated, multi-channel marketing campaigns. - Partners closely with Product teams to support launches and go-to-market strategies. - Collaborates with Analytics and Research teams to translate insights into measurable strategies. - Partners with the Development team on community giving campaigns. - Collaborates with Rice University and SafeInsights colleagues on shared priorities. - Contributes as a member of the Leadership Team to organizational strategy and decision-making. - Optimizes AI and LLM visibility as emerging marketing channels. - Leads the centralization of marketing and growth strategy within the organization. - Defines and optimizes pipeline conversion from awareness through retention. - Performs other duties as assigned in support of OpenStax and Rice department and program objectives. Workplace Requirements - This is a computer-intensive role performed in a remote home-office environment. - Reliable high-speed internet access and a suitable, distraction-minimized workspace are required. - Travel will be required for meetings, conferences, partner events, and team gatherings. Workplace Location - While residing in Houston is preferred, this position is fully remote. - Working hours will remain central standard time. Hiring Range - Annual hiring range: $150,000 – $196,000 annually. - Exempt (salaried) under FLSA — not eligible for overtime. - This position is partially funded by a grant or restricted funds.

Title: Researcher, Kinder Institute for Urban Research Location: Houston United States Job Description: Special Instructions to Applicants: All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues. About Rice Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. These values guide our decisions and behaviors and shape Rice's culture. They are reflected in the way we treat each other and in the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community, and Excellence. Position Summary The Kinder Institute for Urban Research is seeking a full-time Researcher or Senior Researcher (depending on experience) for the Center for Housing and Neighborhoods. The researcher will oversee research produced in cooperation with a set of partner organizations in and around the Houston region, on topics such as housing affordability, homelessness, community development, housing and health, housing quality, evictions, gentrification, and segregation. The Researcher is responsible for utilizing research-practice partnership principles to develop community-informed research projects, identify funding, and execute collaborative projects. In addition to externally facing work, the Researcher will assist in building internal capacity by mentoring, leading, and motivating a team of researchers to develop projects with appropriate methodological rigor while implementing data quality standards and practices. The Kinder Institute for Urban Research aims to improve lives through data, research, engagement, and action. The institute consists of five research centers focused on critical aspects shaping the social and cultural landscape of the Houston area. The five centers study housing, education, community and public health, economic mobility and inequality, and population dynamics. Each center investigates its particular topic area and works across centers to build interdisciplinary teams specializing in solutions-oriented research. The centers use a research-practice partnership (RPP) model to jointly design, develop, and conduct research that values diversity in expertise and prioritizes the community in identifying and addressing some of the most pressing questions and challenges facing greater Houston. We strive for our research to inform decision-making and bring about systemic change. The ideal candidate thrives in a team environment, actively leading, collaborating with, and motivating others. They will have superior interpersonal, scientific, and numerical skills, with meticulous attention to detail and accuracy. Workplace Location This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. 3 days in-office / 2 days remote. Per Rice policy 440, work arrangements may be subject to change. Hiring Range This is a full-time, benefits-eligible position, and the proposed salary is $81,000 - $84,000 annually, depending on skills and experience. Exempt (salaried) positions under FLSA are not eligible for overtime. Minimum Requirements - Bachelor's Degree (or foreign equivalent) in housing-related fields, such as urban studies, urban planning, geography, public policy, sociology, public health, economics, or another social science field. - 4+ years of experience in a combination of the following: - Data maintenance and analysis - Quantitative methodology in Stata, SAS, or R - Geographic Information Systems (GIS) in either the ESRI suite, Python, and/or R - Interviews, focus groups, ethnography, or discourse analysis Skills: - Proficiency in statistical analysis, data interpretation, and critical thinking to extract meaningful insights from complex datasets - Strong understanding of research methodologies, including qualitative and quantitative approaches, survey design, and experimental techniques - Ability to collect, organize, and manage large datasets efficiently while maintaining data integrity and confidentiality - Excellent written and verbal communication skills to articulate research findings effectively through comprehensive reports, presentations, and other media - Capability to lead and manage multiple research projects simultaneously, including planning, coordination, and timely execution, while ensuring adherence to deadlines and budget constraints - Ability to work collaboratively with interdisciplinary teams, stakeholders, and external partners to achieve research objectives and foster a collaborative work environment - Ability to support junior staff in both research and professional growth Preferences - PhD degree (or foreign equivalent) in housing-related fields, such as urban studies, urban planning, geography, public policy, sociology, public health, economics, or another social science field. An MA will be considered Essential Functions - Design, plan, implement, and conduct independent and team-based research studies and specialized research projects - Conduct comprehensive data collection, management, interpretation, and analysis of complex datasets from diverse sources - Apply advanced statistical and analytical methods to extract actionable insights, develop predictive models, and support trend analysis - Translate research findings into clear, accessible products for diverse audiences, including research briefs, reports, academic papers, presentations, and data dashboards - Prepare detailed reports summarizing research findings, methodologies, and implications for stakeholders - Communicate effectively and build collaborative relationships with community organizations, stakeholders, and research partners - Supervise junior research staff by providing direction on research activities and supporting their professional development - Attend meetings with key stakeholders and community engagement events to communicate key research findings - Respond to media inquiries as appropriate - Assist in identifying and supporting research grants and funding opportunities - Stay current on emerging trends, methodologies, and best practices in research and data analysis to enhance skills, improve processes, and support organizational learning and innovation - Perform all other duties as assigned Rice Mission and Values: Mission and Values | Rice University Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities.

Title: Assistant Dean, Finance & Administration Location: Houston United States Job Description: Special Instructions to Applicants: All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues. About Rice: Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence. Position Summary: The Assistant Dean for Finance and Administration serves as the chief administrative officer of the Glasscock School of Continuing Studies (GSCS), providing strategic leadership and oversight of finance, human resources, procurement, grants management, compliance, and legal coordination across the school's Dean's Office and its affiliated organizations. Reporting directly to the Dean, the Assistant Dean is a member of the Dean's senior leadership team and serves as a strategic partner in advancing the school's administrative, operational, and academic mission. This role leads the school's shared services model, ensuring that administrative functions are centralized, compliant, and aligned with university policy. The Assistant Dean advises the Dean and program leadership on complex administrative matters, manages a team of administrative professionals, and represents the school in university-wide forums. The position requires the ability to operate with significant independence, exercise institutional authority, and build effective working relationships across a diverse and decentralized academic environment. Ideal Candidate Statement: The ideal candidate is a seasoned administrative leader with deep experience managing complex financial, compliance, and human resources functions in a higher education or similarly complex institutional setting. They are equally comfortable providing strategic guidance to senior leadership and ensuring the operational integrity, efficiency, and effectiveness of day-to-day administrative functions. They bring an entrepreneurial mindset, experience with financial proforma projections, a systems orientation, a strong compliance approach, and the interpersonal credibility to work effectively with faculty, staff, and central administrative offices. They are skilled at building and leading high-performing administrative teams, driving organizational change, and holding institutional authority with confidence and good judgment. Workplace Requirements: This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440, work arrangements may be subject to change. Hiring Range: $96,859 - 123,624 annually - Exempt (salaried) positions under FLSA are not eligible for overtime. Minimum Requirements: - Bachelor's degree - In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis. - Six or more (6+) years of progressively responsible experience in financial administration, human resources, compliance, or operations management in a complex organization, including demonstrated experience leading and supervising staff - In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis. - Skills: - Demonstrated ability to provide strategic leadership and manage complex, multi-functional administrative operations - Strong financial management skills, including budget development, forecasting, financial reporting, and compliance oversight - Experience managing human resources functions, including workforce administration, faculty appointments, and compliance with employment policy - Demonstrated ability to interpret, implement, and enforce institutional and school policies and regulatory requirements - Strong interpersonal, written, and verbal communication skills; ability to advise and influence senior leadership and diverse stakeholders - Proven ability to lead organizational change and build effective administrative systems and teams Preferences: - Master's degree in business administration, public administration, higher education administration, or a related field - Experience in academic administration, preferably in a school or college within a research university - Familiarity with Oracle Cloud or a comparable enterprise resource planning (ERP) system, especially with Rice's Oracle system (iO) - Experience with complex budget development, forecasting, and reporting - Experience with grants administration, including pre- and post-award compliance in a university or research setting - Experience managing procurement operations and vendor or contractor relationships at scale - Experience working at Rice University Essential Functions: - Serves as the chief administrative officer of the Glasscock School of Continuing Studies and as a strategic partner to the Dean and school leadership - Provides leadership and oversight for the school's administrative shared services model, encompassing finance, human resources, procurement, grants management, compliance, and legal coordination across the Dean's Office and affiliated organizations - Leads the development, implementation, and monitoring of multi-year budgets and financial plans; advises the Dean and senior leadership on financial strategy, resource allocation, and long-range planning - Ensures compliance with university policies, school policy, federal regulations, and applicable legal requirements across all administrative functions; serves as the school's subject matter expert on policy interpretation and enforcement - Oversees human resources administration for school personnel, faculty appointments, cross-campus arrangements, the performance evaluation process, and compliance with HR and VPAA policies - Manages research and grants administration for the school, including post-award compliance, effort reporting, and coordination with the Office of Research and Research Cost Accounting - Supervises and develops Dean's Office administrative staff; builds team capacity and fosters a culture of compliance, accountability, and continuous improvement - Leads, in collaboration with the Dean and the school organizational excellence committee, workplace environment initiatives - Works closely with the offices of the Provost, Budget, Controller, Human Resources, General Counsel, and Vice Provost for Academic Affairs on matters affecting the school - Represents the school on university-wide committees and in cross-campus administrative forums - Performs all other duties as assigned Additional Functions: - Oversees procurement operations, including vendor and independent contractor management, contract review, and policy compliance; leads centralization of procurement functions into the Dean's Office - Reviews and manages contracts, agreements, and memoranda of understanding (MOUs) through their full lifecycle; serves as primary liaison to the Office of General Counsel - Manages travel and expense administration, including oversight of institutional purchasing card (PCard) program and expense report compliance - Represents the Dean and the school within and outside the university as needed - Commitment to advancing the school's mission of providing access to degrees and programs that engage, educate, and empower lifelong learners and communities. Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits Rice Mission and Values: Mission and Values | Rice University Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University's Human Resources Office via email at facstaffada@rice.edu for support. If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.

Title: Assistant Director, Rice School Literacy and Culture Location: Houston United States Job Description: Special Instructions to Applicants: All interested applicants must attach a cover letter and a resume or CV in the Supporting Documents section of the application in a PDF format. Please note that the applicant tracking system does not convert attachments in Word format successfully. About Rice: Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence. Position Summary: The Susanne M. Glasscock School of Continuing Studies (GSCS) amplifies Rice University's academic excellence and outreach through lifelong personal and professional offerings that empower individuals and organizations, foster community, and promote the common good in Houston and beyond. The Assistant Director for School Literacy and Culture (SLC) reports to the Director and administers program operations, ensuring efficient, effective and productive operations in early learning programs including but not limited to daylong, weeklong, and yearlong programs at the campus, district, regional, state and national levels. The Assistant Director works directly with teachers through seminars, classroom-based mentoring, and workshops. This position is responsible for curriculum development, documentation, and research related to these endeavors as well as budgeting and planning. The Assistant Director's effective management and implementation of SLC programming involves ongoing work with colleagues and supervision of early childhood mentors and content presenters with an emphasis on GSCS universal job competencies: technical expertise, results orientation, thoroughness, communication, and fostering teamwork. Program-based forward planning and decision-making required in this role are directly aligned with SLC's strategic goals for equity-based service to children, teachers, and families within the greater Houston community. These goals are revisited and revised on a regular basis as directed by community need. Ideal Candidate Statement: The ideal candidate should have extensive experience as an early childhood or early elementary educator; in-depth knowledge of child development and early literacy development, equity-based education, and research-based practices for supporting emergent bilingual and dual language learners; and demonstrated skill in extrapolating and sharing early education research through transformative professional development as it relates to practical classroom practice. Demonstrated expertise in communication, collaboration, and coordination of tasks with other educational professionals is highly preferred. Workplace Requirements: This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Successful candidates should expect to work in-office with team members three days a week after the first six weeks of onboarding. Field work at area public, private, charter schools, and Head Start classrooms is a regular component of this position. The Assistant Director will work closely with teachers during late afternoon/evening seminars and weekend Summits. Per Rice policy 440, work arrangements may be subject to change. Hiring Range: $60,000 to $70,000 annually - Exempt (salaried) positions under FLSA are not eligible for overtime. This position is term limited and partially funded by a grant, soft, and/or restricted funds. Continued employment is contingent on the renewal of funding. Minimum Requirements: - Bachelor's degree - In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted - Two or more (2+) years of experience teaching in an early childhood or early elementary classroom, with consistent implementation of evidence-based instructional literacy strategies Skills - Ability to develop and initiate new strategies and programs; demonstrated capacity for strategic thinking - Strong verbal and written communication skills - Ability to work well under pressure and manage projects simultaneously - Strong organizational and time management skills - Advanced knowledge of Microsoft Office suite and Google platforms - Strong data analysis skills - Ability to work independently and as part of a team to meet expected deadlines and schedules - Adept at problem solving, creating contingency plans, and handling issues when necessary - Strong client service orientation and attention to detail - Ability to develop complex or multiple program partnerships and funding sources - Ability to oversee and direct staff - Knowledge of managing budgets and developing financial plans Preferences: - Master's degree in Education, Psychology, Sociology or related field - Three years of experience in the implementation of early literacy principles advanced through the Rice Oral and Written Language Labs, Classroom Storytelling approach, or Early Literacy Leadership Academy and at least one year of service as a mentor teacher - Three years of experience teaching in an early childhood (toddlers through age eight) classroom - Texas Teacher's Certificate - Experience in teaching ESL (English as a Second Language), emergent bilingual, or dual-language preschool or early elementary students - Expertise in: - Extrapolating current educational and cross-domain research into practical classroom practices for early childhood educators - Maximizing effectiveness of hybrid learning models through the creation of Canvas-based learning modules and structuring of interactive in-person and remote seminars - Training, supporting and supervising mentor teachers - Developing and disseminating equity-based early childhood education for young ESL students, emergent bilinguals, and dual language learners - Presenting dynamic, interactive workshops and seminars for teachers, administrators, and families in a variety of in-person and virtual educational settings - Working to achieve operational targets with significant impact on departmental results - Contributing to the development of goals for the department and planning efforts (budgets, operational plans, etc.) - Managing large projects or processes that may span outside of immediate job responsibilities - Making improvements of processes, systems or products to enhance performance - Working with problems that may be undefined and require detailed information-gathering, analysis and investigation Essential Functions: - Administers program operations, ensuring efficient, effective and productive operations - Creates and implements plans to achieve program objectives and mission - Interprets, implements, and ensures compliance with policies and regulations and recommends changes to procedures and processes as needed - Creates and implements outreach plans that may include relationship development, communications, event, and conference management - Analyzes data, identifies trends, develops reports and recommends and implements changes to improve alignment with institutional mission and goals - Creates and maintains program budgets - Engages in resident teacher or intern recruitment and admissions, student records, curriculum support, coordinating the accreditation process, managing scholarships and fellowships, and monitoring student progress - Provides guidance, coaching and training to teacher leaders working with SLC - Supports and reviews work products of individuals with professional service agreements - Performs all other duties as assigned Additional Functions: - Provides support in developing relationships with internal and external entities - Assists with fundraising activities - Communicates with parties within and outside of own job function to agree/accept concepts, practices, and approaches; may have responsibility for communicating with external customers and vendors - Works to influence parties within and outside of the job function regarding policies, procedures, and practices. - Draws upon prior experience and analysis of issues to solve problems Rice Mission and Values: Mission and Values | Rice University Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.

Title: Part-Time Program Administrator IV, Academic Affairs Location: Houston United States Job Type: Part-Time Job Description: Special Instructions to Applicants: All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues. About Rice: Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence. About George R. Brown School of Engineering and Computing: The George R. Brown School of Engineering and Computing ranks among the top 20 undergraduate engineering programs (US News & World Report) and is strongly committed to nurturing the aspirations of faculty, staff, and students in an inclusive environment. We seek greater representation of women, minorities, people with disabilities, and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds; to accelerate progress in building a faculty and staff who are diverse in background and thought, and we support an inclusive environment that fosters interaction and understanding within our diverse community. Position Summary: The Program Administrator advances the School of Engineering and Computing's Academic Affairs function by implementing and managing programs that contribute to the school's academic priorities and student-facing initiatives. This role oversees a portfolio of programs and processes related to scholarships, student engagement, and academic programming, ensuring effective coordination, execution, and continuous improvement. Working in close partnership with the Senior Associate Dean of Academic Affairs, the Program Administrator IV manages complex, cross-functional initiatives and helps align program operations with broader academic and strategic goals. This position plays a key role in evaluating existing processes, identifying opportunities for greater efficiency and effectiveness, and developing and implementing solutions that enhance program delivery and stakeholder experience. The ideal candidate is an experienced professional who brings sound judgment, initiative, and a strong sense of ownership to their work. They are skilled at managing competing priorities, navigating complex environments, and building effective working relationships across a broad range of stakeholders, including faculty, students, and central administrative partners. They bring the ability to both manage programs effectively and contribute thoughtful improvements that strengthen operations and support broader academic affairs goals. Workplace Requirements: This position is expected to be primarily in person to support training, relationship building, and continuity of operations. A hybrid work arrangement may be considered thereafter based on business need. Per Rice policy 440, work arrangements may be subject to change. Hiring Range: This is a part-time position (30 hours per week). The full-time equivalent (1.0 FTE) salary range is $70,000 - $75,000 annually. Actual compensation will be prorated based on scheduled hours. - Exempt (salaried) positions under FLSA are not eligible for overtime. Minimum Requirements: - Bachelor's degree - Three or more (3+) years of relevant experience managing work across multiple priorities and stakeholder groups Skills: - Advanced problem-solving, critical thinking, and sound judgment - Strong written and verbal communication skills, with the ability to tailor messaging to varied audiences - Ability to manage multiple priorities and complex projects in a dynamic environment - Strong organizational skills and attention to detail - Ability to synthesize information and support informed decision-making - Strong client service orientation and ability to cultivate and manage collaborative partnerships - Knowledge of budgeting principles, financial planning, and resource management Preferences: - Master's degree or equivalent experience in a relevant field - Experience identifying and implementing improvements to processes, workflows, or program operations - Experience supporting or managing budgets, financial planning, or resource allocation - Experience working in complex organizational environments or on high-visibility initiatives Essential Functions: - Leads the coordination and administration of Academic Affairs programs and initiatives, including scholarships, student engagement activities, and academic programming, ensuring alignment with school priorities and consistent, high-quality execution. - Evaluates and improves program operations and processes, identifying opportunities to enhance efficiency, streamline workflows, and strengthen the overall effectiveness of program delivery. - Takes the lead on complex, cross-functional initiatives, coordinating across faculty, departments, and central administrative offices to ensure alignment, clear communication, and successful execution. - Develops and implements strategies related to outreach, events, and stakeholder engagement, including planning and overseeing large-scale academic events and student-facing initiatives. - Manages scholarship and award processes, including coordination, tracking, reporting, and continuous refinement of processes to support accuracy, transparency, and stakeholder needs. - Develops reports and analyzes data related to programs, scholarships, and student initiatives to inform decision-making, support leadership needs, and communicate outcomes to internal and external stakeholders. - Leads or supports the development of program-related communications, including reports, presentations, and materials for faculty, leadership, and external partners. - Coordinates and strengthens partnerships with internal and external stakeholders, including faculty, student organizations, development, communications, and industry partners, to support program goals. - Oversees financial aspects of program operations, including monitoring budgets, tracking expenditures, supporting financial planning, and coordinating with administrative partners to ensure effective use of funds. - Provides guidance and direction to student workers or temporary staff, as needed, to support program activities and ensure continuity of operations. - Contributes to short- and long-term planning efforts within Academic Affairs by identifying trends, anticipating needs, and recommending program enhancements aligned with strategic goals. - Performs all other duties as assigned in support of program success and the broader objectives of Academic Affairs. Rice Mission and Values: Mission and Values | Rice University Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities.

Title: Proposal Preparation Specialist Location: Houston United States Job Description: Special Instructions to Applicants: All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues. About Rice: Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence. Position Summary: The Wiess School of Natural Sciences is seeking a Proposal Preparation Specialist to provide advanced and varied support to departments to facilitate the grant proposal development process and track activities. They will lead and advise faculty and research personnel on how to plan, prepare, and write grant proposals to enable highly competitive extramural research funding (e.g. federal agencies, state agencies, industry, or foundations). Reporting directly to the Associate Director of Pre-Award Research Administration in the Wiess School of Natural Sciences, this role will play a vital role in facilitating effective communication and collaboration. Ideal Candidate Statement: The ideal candidate should exhibit strong independent and analytical thinking skills to excel in a fast-paced, deadline-driven environment. Furthermore, the candidate must possess a thorough understanding of relevant federal and state statutes, regulations, policies, and procedures, along with the ability to interpret those established by other sponsoring organizations. Workplace Requirements: We offer the flexibility of hybrid or fully remote work. Please note that fully remote eligibility is limited to residents of approved states. Hybrid roles integrate on-campus and remote work to foster both independence and collaboration. In accordance with Rice Policy 440, work arrangements are subject to periodic review and adjustment. Annual Hiring Range: $75,000 minimum, with the hiring salary commensurate with experience. This is an Exempt (salaried) position and under FLSA are not eligible for overtime. Minimum Requirements: - Bachelor's Degree - In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted. - Three or more (3+) years of experience in Pre-Award Research Administration (i.e., grant proposal preparation and submission to various governmental agencies such as NSF, DOD, DOE, DARPA, NIH, etc.) Skills: - Initiative and ability to work independently and as a team member - Excellent interpersonal skills, both written and verbal - Excellent administrative and organizational skills and the ability to prioritize one's own workload - Strong critical thinking skills - Excellent writing and editing skills - Ability to work under deadline pressure Preferences: - 5+ years of experience in Pre-Award Research Administration in a university setting. - Demonstrated experience with large-scale, complex federal funding proposals (e.g., DARPA, ARPA-H or similar agencies). - Certified Research Administrator (CRA) Essential Functions: - Efficiently evaluate Funding Opportunity Announcements, develop proposal preparation timelines, templates, checklists, and track proposal development efforts. - Understand, explain, and clarify various agency's proposal requirements and review processes. - Develop and analyze proposal budgets in accordance with sponsor guidelines and University research policies. - Organize and facilitate faculty teams to prepare large-scale, complex, multidisciplinary proposals, including collaborative opportunities across the University and multi-research organizations. - Research and assist in writing non-technical content of proposals. - Perform careful review of the scientific, technical, and/or scholarly narrative sections of proposals to ensure compliance with sponsor requirements and with research policies of the University. - Serve as a liaison with faculty, administrators, and the Office of Sponsored Projects (OSP) to ensure timely and successful proposal submissions. - Develop professional written communications to sponsor agencies, organizations, and key stakeholders. - Interact and collaborate with agencies, faculty, and departmental award management staff to support the successful life cycle of funded projects. - Lead training and development sessions designed for faculty, staff, postdocs, graduate students, and/or undergraduate students on topics related to the development of proposals for external grant funds - Assist in preparing ad hoc administrative projects such as proposal archives, reports and proposal writing tips. - Prepare and update proposal documents (revised budgets, JIT documentation, etc.) as needed prior to execution of an award. - Perform all other duties as assigned Additional Functions - Informs the principal investigator (PI) of all proposal preparation requirements and ensures guidelines are followed for proposal formatting, all documents required, and submission requirements. - Monitors compliance with agency and University regulations regarding submission; verifies all financial information Rice Mission and Values: Mission and Values | Rice University Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University's Human Resources Office via email at facstaffada@rice.edu for support. If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.

Special Instructions to Applicants: All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues. About Rice: Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence. About George R. Brown School of Engineering and Computing The George R. Brown School of Engineering ranks among the top 20 undergraduate engineering programs (US News & World Report) and is strongly committed to nurturing the aspirations of faculty, staff, and students in an inclusive environment. We seek greater representation of women, minorities, people with disabilities, and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds; to accelerate progress in building a faculty and staff who are diverse in background and thought, and we support an inclusive environment that fosters interaction and understanding within our diverse community. Position Summary: The Department of Bioengineering seeks an experienced Research Administrator to provide comprehensive post-award support for a large and complex portfolio of grants, contracts, and special projects. This position will work directly with faculty to manage award compliance, budgets, reconciliations, projections, and financial reporting, drawing on advanced financial expertise to ensure accuracy, accountability, and strong stewardship of research funds. The Research Administrator will serve as a key advisor and liaison among faculty, central administration, and external sponsors on complex, multi-investigator, or center-level awards. In this critical role, the administrator will help strengthen Bioengineering’s research infrastructure while collaborating closely with the Executive Department Business Administrator and Finance and Business Manager to advance the department’s strategic and operational goals. Ideal Candidate Statement: The Department of Bioengineering seeks an experienced Research Administrator to provide comprehensive post-award support for a large and complex portfolio of grants, contracts, and special projects. This position will work directly with faculty to manage award compliance, budgets, reconciliations, projections, and financial reporting, drawing on advanced financial expertise to ensure accuracy, accountability, and strong stewardship of research funds. The Research Administrator will serve as a key advisor and liaison among faculty, central administration, and external sponsors on complex, multi-investigator, or center-level awards. In this critical role, the administrator will help strengthen Bioengineering’s research infrastructure while collaborating closely with the Executive Department Business Administrator and Finance and Business Manager to advance the department’s strategic and operational goals. Workplace Requirements: This position is fully remote, permitting all tasks to be completed from any location within the United States. Working hours will remain central standard time. Per Rice policy 440, work arrangements may be subject to change. Hiring Range: $64,000 - $69,900 *Exempt (salaried) positions under FLSA are not eligible for overtime. Minimum Requirements: - Bachelor’s Degree - In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis. - Two or more (2+) years of experience in research administration, financial reporting, or financial analysis, including at least 1 year focused specifically on post-award administration Skills: - Advanced knowledge of post-award research administration, including budget management, financial reporting, reconciliations, forecasting, compliance monitoring, and close-outs. - Strong working knowledge of federal regulations and sponsor requirements (e.g., Uniform Guidance, NIH, NSF, DOD/DARPA, DOE/ARPA-H, CPRIT). - Proficiency with Oracle-based ERP systems (or similar business platforms), Excel, and financial reporting tools; comfort using virtual collaboration platforms such as Zoom. - Ability to interpret and present complex financial data clearly to faculty, administrators, and external sponsors. - Strong organizational skills with the ability to manage multiple priorities in a fast-paced, high-volume environment. - Advanced professional communication skills, with the ability to advise faculty, collaborate across departments, and liaise with external funders. - Demonstrated problem-solving and analytical skills, with a proactive, solutions-oriented approach to financial and administrative challenges. - Capacity to develop and improve processes to increase efficiency and strengthen internal controls. Preferences: - Experience managing STEM-related research grants and faculty funding, with familiarity in the financial reporting needs of Engineering disciplines. - Prior experience with Rice University systems and processes (or comparable higher education research administration systems). - Experience managing grants and contracts with major federal/state agencies (e.g., NIH, NSF, DOD/DARPA, DOE/ARPA-H, CPRIT). - Familiarity with pre-award processes to provide occasional support as needed. Essential Functions: - Manage post-award administration for a large and complex portfolio of grants, contracts, and special projects, ensuring compliance with university policies and sponsor requirements. - Perform advanced financial functions, including reconciliations, forecasting, variance analyses, compliance monitoring, and financial reporting. - Advise and partner with faculty on financial stewardship of awards, allowable costs, effort reporting, and sponsor compliance. - Serve as a key liaison among faculty, central administration, and external sponsors on complex, multi-investigator, or center-level awards, providing accurate and timely guidance on financial and administrative matters. - Ensure subawards, cost-sharing commitments, and project budgets align with institutional and sponsor guidelines, and resolve discrepancies proactively. - Develop, refine, and implement departmental processes to improve efficiency, strengthen internal controls, and support long-term research administration infrastructure. - Perform other duties as assigned in support of departmental and school-wide financial and research administration operations. Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits Rice Mission and Values: Mission and Values | Rice University Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at facstaffada@rice.edu for support. If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.