Associate Proposal Manager
Location: United Kingdom (Remote)
Work Arrangement: Fully Remote
Employment Type: Full-time
We are actively seeking an Associate Proposal Manager to join our team. This remote UK –based role reports to the VP of Global Proposal Management Operations.
The Associate Proposal Manager supports the global sales team with development, coordination, and submission of high-quality proposals, ITBs, RFIs, RFPs, RFQs, Vendor Registrations, and proactive client materials across the EMEA region. This role partners closely with sales, solution engineering, legal, and subject matter experts to ensure timely, compliant, and compelling responses that reflect our value proposition and client-centric approach.
This is a developmental role designed to build foundational proposal management skills, with a clear pathway to grow and eventually be promoted into a Proposal Manager position. The Associate Proposal Manager role provides hands-on experience in managing increasingly complex opportunities, contributing to proposal strategy, and developing ownership of the end-to-end proposal lifecycle.
Essential Duties & Responsibilities (Vendor Registrations)
- Lead and coordinate vendor registration activities across EMEA and global opportunities, ensuring thorough review, timely and accurate completion of all required documentation and submissions
- Review and analyze registration requirements, tender documents, and onboarding portals to identify key deliverables, risks, and compliance requirements
- Manage end-to-end vendor registration processes, including document collection, formatting, approvals, and final submission through client procurement systems
- Engage cross-functional stakeholders (Legal, Ethics & Compliance, Finance, Sales, Delivery, etc.) to gather required registration materials and ensure alignment with corporate standards
- Convert and standardize company documentation into formats required by client procurement and tender portals
- Track registration status, maintain documentation, and proactively follow up to ensure successful onboarding and eligibility for bid participation
- Ensure adherence to company policies, including review, approval, and signature authority requirements during all registration and bid qualification processes
- Provide post-submission support, including responding to client clarifications, updating records, and maintaining registration validity
Qualifications & Skills (Vendor Registration)
- Relevant experience in a software sales, vendor registration, bid coordination, or proposal development environment, with strong exposure to client onboarding and procurement processes
- Strong project management and organizational skills, with the ability to manage multiple vendor registrations and concurrent deadlines across regions
- Advanced proficiency in Microsoft Word and PowerPoint, with a focus on preparing, formatting, and standardizing documents for client procurement portals and registration requirements
- Excellent written and verbal communication skills in English, including the ability to clearly and accurately complete registration forms, compliance questionnaires, and supporting documentation
- Demonstrated ability to work under tight deadlines and manage competing priorities in a fast-paced, deadline-driven environment
- Highly detail-oriented, ensuring accuracy and completeness across all vendor registration materials, forms, and supporting documentation
- Ability to collaborate effectively with cross-functional teams (Legal, Compliance, Finance, Sales, Delivery) to gather and validate required registration information
- Strong stakeholder engagement skills, with the ability to communicate professionally and influence at various levels within the organization
- Experience interpreting client procurement requirements, including onboarding documentation, compliance forms, and portal-based submissions
- Ability to work independently with minimal supervision while driving registration processes to completion
- Experience with proposal automation tools or procurement/vendor portals (e.g., Ariba, Coupa, Jaggaer) is a plus
- Experience coordinating multilingual or localized documentation for regional registrations (EMEA) is a plus
- Exposure to proposal content development and collaboration with SMEs to support tender responses as needed
- Additional language skills, particularly Spanish, would be an advantage
Career Development Opportunity Guidelines
- Build core proposal management and coordination skills
- Gain exposure to proposal strategy, win themes, and client positioning
- Develop stakeholder management and communication capabilities
- Progress from supporting role to leading smaller proposals independently
- Opportunity to advance into a Proposal Manager role based on performance
Location
Remote - UK
Our work is challenging and meaningful. We start and end each day with a sense of achievement and purpose guided by our core values, the Four Cs:
- Company
- We dream big and innovate boldly.
- Colleagues
- We work with extraordinary people who create a culture of mutual respect and collaboration.
- Clients
- We relentlessly pursue solutions that help clients achieve their goals. Our unmatched client care is rooted in our passion for exceptional service.
- Community
- We believe in leaving the world a better place than we found it. With the Rimini Street Foundation, we’ve made positive impacts in six continents for over 425 charities.
