Job Closed
This listing is no longer active.
Senior Program & Portfolio Manager
Location
Washington
Posted
7 days ago
Salary
$110K - $120K / year
Seniority
Senior
Job Description
Senior Program & Portfolio Manager
BPCS, Comprehensive marketing solutions, ltd.
• Design, implement, and manage an end-to-end intake and triage process for program and portfolio requests, including submission channels, required information, routing, prioritization criteria, and backlog visibility. • Facilitate recurring portfolio prioritization discussions with leaders and stakeholders to clarify objectives, confirm scope and ownership, assess capacity, and determine sequencing. • Develop and maintain standardized project-management artifacts, including project charters, success criteria, work-back plans, milestones, RACIs, communication plans, RAID logs, and change-control documentation. • Build and maintain integrated project and portfolio plans covering deliverables, dependencies, critical-path activities, risks, issues, assumptions, decisions, and mitigation actions. • Provide day-to-day program and project management support to initiative owners, including meeting facilitation, action tracking, decision documentation, stakeholder communication, and follow-up. • Establish and manage governance rhythms, including portfolio reviews, project health reviews, leadership updates, planning checkpoints, and recurring status cadences. • Produce weekly and monthly portfolio reporting that clearly communicates progress against plan, initiative health, milestone performance, risks, dependencies, trade-offs, and leadership asks. • Develop leadership-ready scorecards, executive narratives, decision briefs, presentations, and progress updates using consistent definitions and validated information. • Maintain portfolio-level RAID and dependency views, identify emerging trends and cross-functional blockers, and coordinate mitigations and escalation paths. • Support annual and in-year planning by consolidating priorities, aligning timelines, identifying interdependencies, and establishing measurement baselines. • Conduct ad hoc portfolio analysis, including capacity assessments, scenario evaluations, prioritization trade-offs, and decision-support recommendations. • Maintain reporting trackers, dashboards, templates, documentation repositories, and other portfolio-management tools. • Use Excel, dashboarding platforms, collaboration tools, and AI-enabled productivity solutions to accelerate reporting and insight generation while validating outputs and documenting methodologies. • Create and maintain a program-management playbook containing templates, standard operating procedures, governance guidance, definitions, and onboarding resources. • Coach initiative owners and contributors on project-management standards, reporting expectations, and governance practices. • Facilitate retrospectives and recommend improvements to governance, reporting, automation, documentation, and operating rhythms. • Promote consistent terminology, reporting standards, and documentation practices across initiatives and stakeholder groups.
Job Requirements
- Five or more years of experience in program management, project management, portfolio management, business operations, or a related discipline.
- Demonstrated experience managing multiple concurrent initiatives in a complex, cross-functional environment.
- Experience developing and maintaining work-back plans, project schedules, milestones, deliverables, critical paths, and dependency views.
- Strong knowledge of project governance, RAID management, change control, action tracking, decision tracking, and escalation management.
- At least three years of experience developing portfolio reporting, executive communications, leadership presentations, scorecards, or narrative status updates.
- Ability to consolidate information across multiple workstreams and translate it into clear progress updates, risks, trade-offs, decisions, and recommended actions.
- Strong hands-on proficiency with Microsoft Excel or a comparable spreadsheet and analysis application.
- Experience using Power BI or another business-intelligence and dashboarding platform.
- Experience using SharePoint, Teams, or comparable collaboration and document-management platforms.
- Demonstrated ability to work independently, organize ambiguous work, establish operating structure, and drive follow-through without direct authority.
- Strong written, verbal, facilitation, and executive-presentation skills.
- High attention to detail and a demonstrated ability to ensure that reports, metrics, and leadership communications are accurate and consistent.
- Experience partnering with senior leaders, initiative owners, technical teams, and cross-functional stakeholders.
- Ability to identify risks and blockers early, coordinate resolution across teams, and escalate issues with clear context and recommendations.
- Ability to manage competing priorities and facilitate alignment around scope, sequencing, ownership, and resource trade-offs.
Benefits
- Medical, dental, and vision coverage
- Flexible Spending Account
- 401k program
- Competitive PTO offerings
- Parental Leave
- Opportunities for professional growth and development
Related Guides
Related Categories
Related Job Pages
More Program Manager Jobs
• Serve as local study coverage for global studies and point of contact for Clinical teams. • Ensure timely completion of study activities and deliverables. • Document communication and actions with sponsors or investigator sites. • Manage existing Batch, Supply Only, and “In Conduct” studies. • Develop new study set-ups as appropriate in collaboration with the Tech Ops group. • Serve as designated backup for PM staff (Centralized) and point of contact coverage for Project Managers when out of office. • Review and prepare with Project Managers in advance of coverage. • Advise Project Managers on procedural and budgetary items and on the necessity for changes due to any subsequent study modifications and/or protocol amendments. • Monitor monthly Budget-to-Burn reviews and contract modifications. • Support the Project Management group with development and implementation of initial study supply orders, including creation of initial supply templates and submission of initial shipment requests to the Supply Chain Management group. • Monitor completion of shipment requests. • Schedule group meetings and teleconferences (internal and external), prepare and distribute agendas, record and distribute minutes as required. • Monitor assignments and adjust priorities and work schedules to meet deadlines and provide high-quality deliverables. • Complete additional tasks needed in support of project, client, and departmental objectives.
• Manage an active pipeline of custom program opportunities to meet annual sales goals. • Collaborate with the Institutional Relations team to generate new program leads and secure new institutional partnerships. • Build relationships with partners by understanding their needs and objectives and delivering strong customer service. • Collaborate with international teams to draft program budgets, create program proposals, and write contracts. • Manage the pre-departure planning and preparation process with partners and CIEE staff. • Engage in CIEE and industry conferences and events to sell and promote CIEE’s Custom Programs. • Assist with special projects and other tasks as necessary to ensure the smooth operation of Custom Programs.
• Support Caritas Antilles in the management and implementation of all activities throughout Hurricane Response and recovery project cycles - project design, start-up, implementation and close-out - to ensure efficient and effective implementation in line with CRS program quality principles and standards, donor requirements, and good practices. • Ensure project team and partner staff use the appropriate systems and tools. • Ensure coherence across all donors - CRS, IRUSA, AMBFF, CI, Private foundations - and any other emerging funding streams. • Manage team dynamics and staff well-being for deployed staff in Jamaica. • Champion learning with project staff and partner teams. • Analyze and evaluate project performance data following MEAL policy. • Proactively identify issues and concerns and use participatory processes to overcome implementation obstacles. • Act as a key resource person in project design and proposal development in respective programming area, gap-filling and taking on growth responsibilities, as needed. • Coordinate the identification of staff capacity and technical assistance needs of partner organizations and capacity strengthening and required interventions to support quality project implementation. • Help identify, assess and strengthen partnerships relevant to Caritas Antilles Hurricane Melissa Response, including to Caritas Antilles institutional policies and procedures, applying appropriate application of partnership concepts, tools and approaches. • Coordinate and monitor financial and material resources relevant to project needs, through planning and oversight ensure efficient use of project resources. • Serve as the field Safety & Security Focal Point for CRS staff in Jamaica.
• Serves as the on-site program integration leader and single point of client accountability for large-scale, multi-contract integrated energy campus programs. • Holds dotted-line authority over Business Unit (BU) Site Managers across multiple operating companies executing simultaneously on campus, directing sequencing, scope interfaces, and cross-BU resolution to ensure campus-level alignment on schedule, scope, cost, and quality across the full project lifecycle from NOI through warranty. • Provides central integration management across generation, transmission, storage, gas, and data center infrastructure, ensuring alignment between independently executed scopes while enabling Business Units to deliver their work effectively. • Leads portfolio-level coordination across multi-disciplinary teams, driving contract negotiations, engineering early work, sequencing strategies, and supply chain execution. • Enforces Standard Work Instructions and Quality Programs, drives process utilization, safety, and risk management across all campus scopes, and upholds company values throughout program execution. • Manages campus-level activities across all scopes and contracts within the assigned integrated energy campus.



