Recruitment Operations Assistant
Location
EST (UTC-5)
Posted
23 hours ago
Salary
$5 - $7 / hour
Seniority
Mid Level
No structured requirement data.
Job Description
Recruitment Operations Assistant
Winning Assistants
Role Description - Manage, maintain, and update candidate records within the CRM system to ensure data accuracy and completeness. - Process resume backlogs using proprietary AI/GPT tools. - Extract candidate information from resumes and accurately input data into the CRM. - Summarize candidate resumes using custom GPT tools to support recruiter evaluations. - Extract relevant skills and keywords from resumes to improve candidate matching and searchability. - Create, configure, and maintain job orders within the CRM system. - Source qualified candidates through LinkedIn, Facebook Groups, and other online platforms. - Build, organize, and maintain candidate pipelines for current and future hiring needs. - Collect, organize, and manage candidate resumes and recruitment documents. - Perform high-volume data entry while maintaining exceptional accuracy and attention to detail. - Assist with WIX website updates, including posting job opportunities and entering job-related information. - Provide light bookkeeping and administrative support as needed. - Support recruiters with operational and administrative tasks to improve recruitment efficiency. - Maintain confidentiality when handling candidate and company information. - Continuously identify opportunities to improve recruitment workflows and operational processes. Qualifications - At least 1 year of previous experience in recruitment support, administrative assistance, data entry, or recruitment operations is preferred. - Experience using CRM systems or applicant tracking systems (ATS). - Comfortable learning and using AI-powered tools, including custom GPT applications. - Experience sourcing candidates through LinkedIn, Facebook, and other social media platforms. - Excellent computer literacy and technical aptitude. - Strong organizational skills with the ability to manage large volumes of information. - High level of accuracy and attention to detail. - Excellent time management and ability to prioritize multiple tasks. - Strong problem-solving and critical thinking skills. - Self-motivated with the ability to work independently. - Reliable, dependable, and able to consistently meet deadlines. - Professional communication skills, both written and verbal. - Ability to handle confidential and sensitive information with discretion. Requirements - Must be proficient in speaking and writing English very clearly. - Must have relevant work experience. - Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]. - Must be available for video meetings with your camera on (when needed). Technical Requirements - Device: Reliable laptop or desktop computer. - Internet: High-speed connection (minimum 25 Mbps). - Audio: Noise-canceling headset. - Video: Webcam for virtual meetings. - Workspace: Quiet, professional environment. Benefits - Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication. - Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks. - Top 1% VA Performance Training: Access to proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention. - Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule. - Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client. - Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best. - Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.
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