Rovia Clinical Research

Role Description The Feasibility Manager will play a crucial role in assessing the viability of clinical trials across our network of sites, performing critical tasks such as conducting comprehensive feasibility assessments, evaluating study protocols, and collaborating with internal teams to ensure the successful execution of clinical trials. - Gathers and analyzes historical data, site metrics, and patient demographics to provide evidence-based recommendations on site selection and feasibility. - Identifies and screens potential clinical research sites based on study-specific criteria including patient demographics, geographic location, and investigator expertise. - Collaborates with site staff to assess their capacity, capability, and resources to conduct the proposed trial. - Conducts detailed feasibility assessments to evaluate site capacity for patient recruitment, adherence to protocol, and data quality standards. - Analyzes the availability of target patient populations with each site’s catchment area to ensure adequate recruitment potential, estimating recruitment timelines and identifying strategies to mitigate recruitment challenges. - Provides analysis for site-specific cost considerations and budget development, including staffing, equipment, and other resources. - Assesses local regulatory requirements and their impact on site feasibility and study timelines. - Works closely with internal study teams, investigators, and sponsors to communicate feasibility findings and address any site-specific concerns. - Prepares comprehensive feasibility reports and presents feasibility results to internal stakeholders, providing actionable insights to support study planning. - May perform other job-related duties as requested or required. Qualifications - Excellent interpersonal and communication skills. - Strong understanding of clinical trial methodology and regulatory guidelines required. - Sound knowledge of medical terminology. - Sound knowledge of ICH/GCP, Regulatory requirements, FDA and HIPAA policies and practices. Requirements - Bachelor’s degree required, preferably in life sciences, health care, or a related field. - At least 3 years of experience in site feasibility or study start-up at a clinical research multi-site organization.

Role Description The Source Document Specialist creates, maintains, and executes source documents within the company in accordance with the protocol and contracted scope of work. - Creates source documents for all visits related to upcoming research studies. - Updates source documents for current or upcoming research studies as needed due to protocol amendments, sponsor/CRO requirements, site staff requests, etc. - Develops and updates company source document templates. - Maintains organized and up-to-date records of source documents within the appropriate platforms. - Ensures accuracy, completeness, and compliance of source documents with the associated protocols, regulatory standards, and internal SOPs. - Provides guidance and support to site staff regarding source documentation, including training on best practices and regulatory standards as needed. - Reviews source documents created by staff, comparing requirements of the protocol and other resources to the created source. - May perform other job-related duties as requested or required. Qualifications - Well-versed in the conduct of clinical trials. - Subject matter expert of ICH/GCP, regulatory requirements, and FDA and HIPAA policies and practices. Requirements - Bachelor's degree in a related field or relevant experience required. - 2+ years in a source documentation role required.

Role Description The Senior CTMS Administrator is responsible for supporting CTMS integrations, regulatory system organization, and new site onboarding. We are seeking a Clinical Conductor superuser for our growing multi-site clinical research network! - Supports CTMS data integration, including patient records, visit history, and financial data. - Reconciles sponsor payments, invoices, and study-level financials. - Builds out new studies in the CTMS, ensuring data accuracy and consistency across systems, and develops reports. - Performs virtual and on-site systems training of new staff. - Supports new site onboarding, including CTMS setup and data migration. - Collaborates cross-functionally with clinical research operations, finance, and site teams. - Perform other duties as assigned. Qualifications - Proficiency with CTMS. - Strong attention to detail. - Ability to manage large datasets. - Understanding of clinical research billing and sponsor payments. Requirements - High school diploma required, bachelor’s degree in related field preferred. - Full-service Clinical Conductor experience required. - Experience supporting a multi-site clinical research network. - Background in data migration, systems integration, and/or site start-up. - Position is fully remote, but will require occasional site travel (20%).

Role Description The QA and Compliance Manager is responsible for ensuring compliance with regulatory standards, quality management practices, and execution of clinical studies according to established protocols and contractual obligations. - Implements and maintains quality assurance policies and procedures. - Conducts regular audits of clinical trial activities to ensure compliance with regulatory requirements and internal standards. - Oversees the management of adverse event reporting and compliance documentation. - Supervises the management and implementation of Standard Operating Procedures (SOPs) to ensure compliance and operational efficiency. - Establishes, measures, and reports on quality indicators. - Trains staff on quality assurance practices and compliance regulations. - Collaborates with cross-functional teams to address quality-related issues and implement corrective actions. - Supports site staff during sponsor monitoring, audit activities, and health authority inspections including preparation, hosting, and resolution of any items. - Serves as a point of contact for regulatory agencies during inspections and audits. - Leads investigations into quality deviations and develop action plans to prevent recurrence. - Perform other duties as assigned. Qualifications - Well-versed in the conduct of clinical trials. - Subject matter expert of ICH/GCP, regulatory requirements, and FDA and HIPAA policies and practices. - Experienced in FDA inspections and sponsor audits. Requirements - Bachelor's degree in a related field or relevant experience required. - 2+ years of experience in clinical research quality and compliance roles. - Experience supporting a multi-site clinical research network preferred. - Position is fully remote, but will require occasional site travel (20%).

Title: Integration Specialist Location: Remote (United States) Department: Systems Analysis Job Description: Position Summary: The Integration Specialist is responsible for supporting CTMS integrations, regulatory system organization, and new site onboarding in a growing multi-site clinical research network. Key Responsibilities: - Supports CTMS data integration, including patient records, visit history, and financial data. - Reconciles sponsor payments, invoices, and study-level financials. - Builds out new studies in the CTMS, ensuring data accuracy and consistency across systems, and develops reports. - Performs virtual and on-site systems training of new staff. - Supports new site onboarding, including CTMS setup and data migration. - Collaborates cross-functionally with clinical research operations, finance, and site teams. - Perform other duties as assigned. Skills/Abilities: - Proficiency with CTMS platforms (Clinical Conductor). - Strong attention to detail. - Ability to manage large datasets. - Understanding of clinical research billing and sponsor payments. Education/Experience: - High school diploma required, bachelor’s degree in related field preferred. - Experience supporting a multi-site clinical research network. - Background in data migration, systems integration, and/or site start-up. Position is fully remote, but will require occasional site travel (20%).

Role Description The B2B Sales Senior Manager drives new pharma and CRO relationships to achieve revenue targets. This position owns the full business development lifecycle - from outbound prospecting through deal close - and plays a key role in shaping our commercial strategy. - Drives net-new business with pharma, biotech, and CRO sponsors. - Owns the full sales lifecycle: targeting, outreach, qualification, proposal, and close. - Builds and manages a high-quality pipeline aligned to key therapeutic areas and pharma customer needs. - Positions site network capabilities including patient access, enrollment performance, site quality, and therapeutic expertise. - Responds to and proactively influences RFPs, feasibility, and site selection processes. - Develops strategic account plans to expand wallet share within existing customer relationships. - Partners with operations to ensure smooth handoff from sales to study execution. - Maintains accurate forecasting and CRM discipline. - May perform other job-related duties as requested or required. Qualifications - Ability to independently generate pipeline. - Ability to travel. - Skilled in consultative, relationship-driven sales with multiple stakeholders. - Proficient with CRM tools (Salesforce, HubSpot, etc.). Requirements - Bachelor's degree in business, marketing, or life sciences required, Master's degree preferred. - 3+ years of B2B sales experience. - Proven track record of closing net-new B2B deals and hitting revenue targets. - Experience managing complex, longer sales cycles.

Position Summary: The Clinical Research Recruitment Manager plays a pivotal role in overseeing the operational excellence of the Patient Recruitment department. This position involves the management and leadership of processes dedicated to continuous improvement in the department, with an emphasis on delivering exceptional patient customer service, developing engagement and recruitment strategies, and coaching and training employees. Key Responsibilities: - Reviews and develops an understanding of Rovia’s clinical research study protocols and inclusion/exclusion criteria. - Develops and executes plans to meet or exceed enrollment goals provided by the sponsor and/or Rovia. - Implements and upholds recruitment best practices to ensure seamless call flow, efficient inquiry handling, and compliance with relevant regulations and guidelines. - Monitors key recruitment metrics and performance indicators to evaluate the effectiveness of enrollment efforts and initiate data-driven improvements. - Collaborates with sponsors, investigators, and site research teams to comprehend study requirements and tailor recruitment plans accordingly. - Identifies target patient populations and recruitment channels based on study protocols and therapeutic areas. - Ensures adequate training and coaching of patient recruitment staff. - Manages advertising activities in conjunction with the marketing department to develop materials according to sponsor and IRB guidelines. - Documents and informs the research staff regarding identified trends in pre-screening, screen failures, and patient populations. - May perform other job-related duties as requested or required. Skills/Abilities: - Sound knowledge of medical terminology. - Knowledge of Good Clinical Practice (GCP) and FDA and HIPAA policies and practices. - Excellent interpersonal skills to work effectively with colleagues, clinicians, patients, administrators, auxiliary personnel, regulators, monitors and sponsors. - Strong writing abilities to create scripts and document processes. - Comfortable coaching peers and providing direct, constructive feedback. - Proficient in the use of Microsoft Office and Excel. - Proficient in using social media (Facebook, Instagram, etc.) for clinical research recruitment purposes. Education and Experience: - Bachelor's degree in a relevant field, or equivalent years of experience managing patient recruitment teams preferred. - 4+ years of patient recruitment experience required. - 2+ years of patient recruitment management experience required. - Experience in a multi-site research organization preferred.

Position Summary: The Business Intelligence Analyst will own the development and delivery of reporting and analytics that drive operational performance and strategic decision-making. This role partners closely with cross-functional teams to turn data into clear, actionable insights while ensuring accuracy, scalability, and efficiency across reporting. Key Responsibilities: - Design and maintain Power BI or Tableau dashboards used by site and executive leadership. - Translate business needs into clear, structured reporting and analytics solutions. - Support CRM build, optimization, and reporting integration. - Prepare board-level reporting materials and presentation slides, translating data into clear, executive-ready insights. - Automate recurring reports and improve efficiency of reporting processes where possible. - Ensure data accuracy, consistency, and integrity across all reports and dashboards. - Support ad hoc analysis and reporting requests from leadership. - Partner cross-functionally with operations, finance, and HR to support data needs. - Document data sources, reporting logic, and processes. - May perform other job-related duties as requested or required. Skills/Abilities: - Strong Excel proficiency, including data manipulation, formulas, and pivot tables. - Experience building dashboards in Power BI or Tableau. - Familiarity with SQL or working with structured data sources. - Exceptional attention to detail and commitment to data accuracy. - Strong analytical and problem-solving skills. - Strong organizational skills with ability to manage multiple priorities. Education and Experience: - Bachelor’s degree in Business Analytics, Data Analytics, Management Information Systems, Economics, Mathematics, Finance, or a related quantitative field. - 1–2 years of experience in data analytics, business intelligence, or a related role. - Experience in analytics or reporting roles within consulting, advisory, or fast-paced business environments. - Demonstrated experience translating data into actionable insights in a professional setting.

Position Summary: We are seeking a motivated and detail-oriented Business Development Associate. This role will work cross-functionally to identify and garner new business opportunities, support sponsor relationships, and optimize internal processes. Key Responsibilities: - Supports business development efforts, including communication with sponsors, CROs, and partners. - Assists in preparing proposals and feasibility questionnaires. - Tracks and manages pipeline activity and partnership opportunities. - Coordinates with site teams to ensure operational readiness for new studies. - Analyzes performance metrics and identifies opportunities for improvement and efficiency. - Helps streamline processes across sites to improve execution and scalability. - May perform other job-related duties as requested or required. What We Offer: - Opportunity to work in a high-growth clinical research environment. - Exposure to business development, operations, and strategic initiatives. - Collaborative and mission-driven team focused on expanding patient access to research. Skills/Abilities: - Excellent interpersonal and communication skills, particularly through email. - Strong organizational and time management capabilities. Education and Experience: - Bachelor’s degree required, preferably in sales, marketing, or a related field. - 1+ years in a business development or sales role required, clinical research or life sciences experience strongly preferred.

Position Summary: The senior-level Accounting Specialist ensures accurate invoice processing and managing transactions related to clinical research operations. This position collaborates with site staff, PIs, Financial Operations, and vendors to ensure timely and compliant payments. Duties/Responsibilities: - Processes vendor invoices with accuracy, proper coding, and timely approval routing. - Supports month-end close activities including AP accruals, aging reports, and balance sheet reconciliations. - Maintains vendor records, responds to inquiries, and resolves invoice discrepancies in a timely manner. - Oversees expense reporting, including administration of T&E platforms (Ramp, Concur, Expensify, etc.). - Prepares AP-related journal entries and supports audit requests with documentation and schedules. - Identifies and escalates process inefficiencies, contributing to workflow improvement initiatives. - Supports implementation and testing of AP automation tools and AI-driven invoice processing platforms. - Collaborates with the Controller to document, optimize, and transition manual workflows to automated processes. - Assists in data validation and quality control as new systems are implemented. - Supports general ledger maintenance, account reconciliations, and monthly close as AP workflows are automated. - Assists with financial reporting, variance analysis, and ad-hoc projects for the Controller. - May perform other job-related duties as requested or required. Required Skills/Abilities: - Excellent organizational and time-management skills. - Ability to prioritize assigned tasks and adhere to deadlines. - Capable of exercising a high degree of professionalism and confidentiality. - Proficiency using NetSuite and other accounting tools. Education and Experience: - Bachelor’s degree in finance, accounting, or a related field required. - 2+ years of experience in accounting.