Open Orders Assistant - Temporary
Location
United States
Posted
5 hours ago
Salary
$20 / hour
Seniority
Mid Level
No structured requirement data.
Job Description
Open Orders Assistant - Temporary
Virginia Garcia Memorial Health Center
Role Description This is a temporary position with an expected duration of six months. The role of the Open Orders Assistant is to support the organization by maintaining and updating the Pap registry within the Epic Electronic Health Record (EHR), with a focus on tracking and following up on abnormal Pap results. Each day, Providers document Pap tests and related orders in the EHR. This role will ensure that abnormal Pap results are accurately identified, tracked, and followed through to resolution, including confirming that results are received, properly documented, and appropriately addressed. The position helps reduce gaps in follow-up and supports timely patient care by ensuring the Pap registry remains current and accurate. We expect that the person in this role will work remotely, but we do have office space available for them at our main administrative office located at 3305 NW Aloclek Drive, Hillsboro, Oregon 97124. Qualifications - Proficiency in English spoken and written skills. - Demonstrated ability to work as a team player, placing a strong emphasis on delivering patient satisfaction. - High level of skill in interpersonal relations and problem solving. - Good organizational and time management skills. - Computer skills, familiarity with Microsoft Office programs including Word and Excel, or a strong desire to learn. - Ability to type with accuracy. - Ability to read and interpret medical records and technical documents or desire to learn. - Familiarity with medical terminology is desired. Requirements - High School Diploma or equivalent. - 1 year experience in administrative data entry. - 1 year experience in accurate input and update of patient records in an EHR. - Previous experience with Epic is preferred. - Experience working with non-profit for underserved and diverse populations preferred. Benefits - Access to PHI during the course of work activities. - Applying the minimum necessary standard of HIPAA. - Designated records sets include the full medical record, and the scheduling and demographics functions of the practice management system in view only mode. Behavioral Competencies - Accountability: Role model VG’s mission, vision, and shared values. - Customer-Focus: Listen to the voice of the customer and strive to delight them by exceeding their expectations. - Teamwork: If someone needs help, help them. - Initiative: Be innovative, apply fresh ideas, and continuously improve how you do your work. - Confidentiality: Maintain strict confidentiality and respect the privacy of others. - Ethical: Demonstrate integrity, honesty, and stewardship in all encounters at work. - Respect: Demonstrate consideration and appreciation for co-workers and patients. - Communication: Demonstrate the ability to convey thoughts and ideas as well as understand the perspective of others. Physical Requirements - Standing: 5% - Walking: 5% - Sitting: 90% - Lifting/Carrying: 5% - up to 40 pounds Equipment Used - Computer: data entry, word processing, database programs, internet, e-mail. - Telephone: able to hear and communicate. - Fax. - Copier/Scanner. - A stable and secure internet connection is required if working offsite. Immunization Staff members must meet immunization requirements as stated in VGMHC’s immunization policy and state and federal guidelines.
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Scheduling Assistant
Derick Dermatology PLLCDerick Dermatology (DD) is an internationally recognized and award-winning medical practice. Founded in 2006, our world class providers offer medical, surgical, and cosmetic dermatology care in state-of-the art facilities. Join the DD Family to protect, improve, and save the lives of patients in our communities. We pride ourselves on providing the highest quality care and an outstanding patient experience. Core Values: Servant's Heart: Find joy in serving others, ensuring our patients receive the best possible care. Own It: Take full accountability for the care provided and actively contribute to the betterment of our practice. Showtime: Bring enthusiasm, professionalism, and energy to every patient encounter and interaction with colleagues. DD Family: Foster a supportive and collaborative atmosphere, working as a cohesive team to achieve our common goal of exceptional patient care.
Role Description The purpose of the Scheduling Assistant position is to enhance the efficiency and effectiveness of healthcare professionals by providing comprehensive administrative and patient support services using advanced virtual technologies. This role aims to streamline healthcare workflows, improve patient experiences, and contribute to the overall quality of care by delivering timely and accurate information, scheduling, and assistance, while maintaining the highest standards of confidentiality and professionalism in a virtual environment. - Assists with Scheduling & Contact Center activities. - Answers inbound calls to schedule appointments for new or existing patients at all locations. - Collects and documents patient medical history into the electronic medical record (EMR). - Other duties as assigned and subject to change as requirements evolve. Qualifications - High school diploma or equivalent – healthcare specific training preferred, but not required. - Friendly, polite, and professional. - Strong communication skills, both written and verbal. - Empathy and a caring attitude towards patients. - Self-motivated, detail-oriented, and able to work independently. - Ability to maintain strict patient confidentiality and adhere to US HIPAA laws and other relevant regulations. - Reliable high-speed internet connection and a quiet, private workspace. Requirements - This position is remote, and the candidate must live in Alabama or Mississippi. - Derick Dermatology will provide you with appropriate equipment for your work from home environment, such as: Secure laptop, monitor, headset, and webcam. Equipment issued varies based off job function. - This is a full-time position with the required schedule being Monday through Friday 11am to 7:15pm and one Saturday per month from 6:45am to 12:45pm.
Role Description The Appraisal Desk Assistant is responsible for assisting in the daily functions of the Appraisal Desk to accomplish the required objectives set out by department management. The primary objective of the Appraisal Desk Assistant will include, but is not limited to: - Scheduling and collecting resulting appraisal documents - Coordinating various activities and information sharing among branches and appraisers - Recordkeeping Duties and Responsibilities - Initiate and maintain consistent communication with appraisers and branches, providing various forms of information including status and tracking data - Schedule appraisals through the department’s system of record - Follow up on order status with appraisers and branches - Monitor data for trends or issues which may affect on-time delivery, quality, or customer satisfaction, escalating to management as necessary - Maintain current records for appraisers’ licenses and applicable insurance Qualifications - Minimum of two (2) years administrative and/or customer service experience required; experience in the mortgage industry preferred - High school diploma, or equivalent education required - Basic underwriting, processor, and closing knowledge and terminology preferred - Highly motivated, ambitious, and driven to succeed - Must be trustworthy, honest, and able to continuously display a high level of integrity - Able to work effectively in a team environment - Able to demonstrate excellent detail orientation, critical thinking, and analytical skills - Able to identify and resolve problems in a timely manner - Able to understand and respond appropriately to basic inquiries - Able to read, write, and communicate using the English language sufficient to perform job functions - Able to use Company equipment in assigned area (including but not limited to telephone, copiers, fax machines, computers, internet, etc.) - Able to access, input, retrieve, and interpret information using applicable computer systems (including, but not limited to, Microsoft Word, Excel, Outlook, industry-specific computer software, etc.) - Able to multi-task (e.g., simultaneous usage of several applications, etc.) - Well-versed with keyboard shortcuts and able to identify new ways to complete a task in less time - Rely on limited experience and judgment to plan and accomplish goals - Works well under general supervision - Able to handle deadlines and working within banking guidelines - Compliance with all Bank Secrecy Act (BSA), Anti-Money Laundering (AML) laws, and Office of Foreign Asset Controls (OFAC) requirements is required. Employee must complete annual training in these areas Work Environment This job operates in a clerical office setting; climate-controlled surroundings with adequate lighting and little or moderate noise when in the office. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Physical Demands This is largely a sedentary role; however, some filing and photocopying is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary. Expected Hours of Work Days and hours of work are Monday through Friday, 8:30 a.m. to 5:00 p.m. Evening and weekend work may be required as job duties demand. Other Duties This position performs additional duties as assigned, given adequate guidance and resources. This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee to perform this job. Duties, responsibilities, and activities may change at any time with or without notice. EOE D/V/M/F
Role Description - Answer incoming phone calls and respond to text messages. - Assist patients with general questions about clinic services. - Provide professional, friendly, and timely customer service. - Route patient concerns to the appropriate provider when necessary. - Schedule, reschedule, and confirm patient appointments. - Send appointment reminders and follow-up communications. - Coordinate patient intake and onboarding activities. - Maintain accurate appointment records. - Process medication refill requests according to clinic procedures. - Assist with patient orders and service requests. - Coordinate follow-up communications regarding prescriptions, laboratory services, and treatment plans as directed. - Maintain accurate patient records and documentation. - Update information within the clinic's electronic health record (EHR) and CRM systems. - Organize digital files and administrative documents. - Support general office administration and daily operations. - Utilize the clinic's EHR, CRM, and phone systems efficiently. - Learn new software and workflows during onboarding. - Ensure accurate data entry and timely record updates. Qualifications - Previous experience as a Medical Administrative Assistant, Medical Virtual Assistant, or Healthcare Customer Service Representative. - Excellent communication and interpersonal skills. - Strong organizational and multitasking abilities. - Comfortable handling patient information with professionalism and confidentiality. - Proficient with Microsoft Office, Google Workspace, and cloud-based applications. - Experience working in a US-based medical practice, wellness clinic, or healthcare organization. - Experience with appointment scheduling, patient communication, and medication refill coordination. - Familiarity with EHR and CRM systems. - HIPAA knowledge or certification (training will be provided if needed). - Experience supporting practices offering wellness services, hormone replacement therapy (HRT), GLP-1 medications, peptide therapy, or laboratory services. - Previous remote work experience. Requirements - 40 hours per week. - Monday to Friday. - 9AM - 5PM Pacific Standard Time Zone. Benefits - Weeks 1–6: $4 USD/hour. - Weeks 7 onwards: $5 USD/hour.

