WorkStaff360

Role Description Oversee day-to-day operations for the business, ensuring smooth workflow across sales, fulfillment, and customer service teams. - Manage sales team productivity using remote monitoring tools (e.g., Hubstaff, remote PC systems) and ensure sales targets are achieved. - Verify marketplace sales transactions, including Facebook and other platforms, ensuring transparency and commission accuracy. - Process all website orders, including order confirmation, shipping label creation, dispatch coordination, and fulfillment tracking. - Manage vendor order processing and ensure timely procurement of products. - Monitor delayed shipments, missing parcels, and communicate with carriers to resolve delivery issues. - Maintain e-commerce website operations, including product categories, listings, pricing accuracy, and inventory updates. - Respond to customer calls, emails, and inquiries while supporting sales conversion efforts. - Oversee Amazon marketplace operations and platform performance. - Coordinate with the marketing team regarding Google Ads campaigns, promotions, and sales initiatives. - Support parts sourcing, staff training, and operational guidance when needed. - Prepare end-of-day sales reports, monthly revenue sheets, and operational performance summaries. - Implement internal controls, checks, and balances to ensure accuracy, accountability, and transparency. - Develop strategies to improve operational efficiency, customer satisfaction, and overall sales growth. Qualifications - Minimum 3+ years of experience in e-commerce operations, sales management, or operations leadership. - Proven experience managing online stores, order fulfillment, and marketplace platforms (Amazon, Facebook Marketplace, etc.). - Strong knowledge of shipping operations, carrier systems, and logistics coordination. - Experience supervising remote teams and tracking productivity through tools such as Hubstaff or similar platforms. - Strong understanding of sales reporting, KPI management, and revenue tracking. - Experience with website product management, pricing updates, and category organization. - Excellent written and verbal English communication skills. - Strong leadership, problem-solving, and decision-making abilities. - Highly organized with strong multitasking skills in a fast-paced environment. - Advanced proficiency in spreadsheets, reporting tools, CRM systems, and e-commerce software. - Automotive parts or aftermarket industry experience is strongly preferred. - Reliable internet connection and ability to work aligned with business operating hours as required. Requirements - HOURS/WEEK: 40 hours per week - SCHEDULE: Monday to Saturday, 9AM - 6PM Eastern Standard Time Zone Benefits - Weeks 1–4: $500CAD/mo - Weeks 5-12: $750CAD/mo - Weeks 13 onwards: $1350CAD/mo

Role Description - Maintain, improve, and scale ecommerce websites across multiple brands - Develop and manage front-end experiences using Next.js and React - Build responsive, mobile-first user interfaces with strong UX standards - Develop back-end systems using Node.js, including APIs, integrations, and server-side workflows - Manage and optimize ecommerce functionality using Medusa or similar headless commerce platforms - Customize checkout flows, cart functionality, product pages, and order processes - Maintain product catalog systems, inventory integrations, and pricing logic - Support CMS environments such as Sanity or Strapi for dynamic content management - Build landing pages, promotional pages, and scalable content structures across brands - Improve website speed, Core Web Vitals, and overall technical performance - Troubleshoot bugs, errors, outages, and production issues quickly and effectively - Implement technical SEO best practices including structured data, indexing, and site architecture - Support analytics implementation, conversion tracking, and performance reporting - Collaborate with marketing and leadership teams on launches, promotions, and growth campaigns - Recommend and implement improvements that increase conversions, revenue, and customer experience - Build systems with scalability in mind for increased traffic, sales volume, and future integrations Qualifications - Minimum 3+ years of experience as a Full Stack Developer, Ecommerce Developer, or similar role - Strong proficiency in Next.js and React development - Strong proficiency in Node.js for backend development and API creation - Proven experience with headless ecommerce platforms such as Medusa - Experience with CMS platforms such as Sanity or Strapi - Strong knowledge of responsive design, mobile-first development, and UI/UX best practices - Experience optimizing website speed, performance, and Core Web Vitals - Strong understanding of ecommerce workflows including checkout, orders, inventory, and product management - Experience with third-party integrations, APIs, and automation tools - Strong debugging and troubleshooting skills in live production environments - Knowledge of technical SEO implementation and analytics tracking - Ability to manage multiple projects and brands simultaneously - Strong communication skills and ability to work independently with ownership mindset - Portfolio of ecommerce or web development projects required Requirements - HOURS/WEEK: 40 hours per week - SCHEDULE: Monday to Friday, 9AM - 6PM Eastern Standard Time Zone Benefits - Weeks 1–12: $1100CAD/mo - Weeks 13 onwards: $1500CAD/mo

Role Description Launch, manage, and scale eBay stores for PartsBlue and MTX. - Optimize product listings including titles, descriptions, pricing, keywords, and conversion structure. - Manage eBay Promoted Listings and advertising campaigns to maximize ROI. - Monitor marketplace performance metrics including impressions, click-through rates, and conversion rates. - Conduct competitor analysis to identify pricing trends, opportunities, and market positioning. - Improve seller account health, ratings, and compliance with marketplace policies. - Identify and implement strategies to increase overall sales volume and profitability. - Manage and optimize large-scale product catalogs (including bulk uploads and data handling for 500,000+ SKUs). - Work with automotive parts data to ensure accuracy, categorization, and listing optimization. - Provide weekly performance reports covering growth, sales trends, and campaign effectiveness. - Collaborate with internal teams on pricing strategy, promotions, and inventory alignment. - Support Amazon marketplace operations when required. Qualifications - Minimum 3+ years of experience managing eBay stores or marketplace operations. - Proven success in growing eBay sales, preferably in the automotive parts or aftermarket industry. - Strong experience with eBay SEO, listing optimization, and conversion improvement strategies. - Hands-on experience managing eBay Promoted Listings / advertising campaigns. - Experience handling large product catalogs (100,000+ SKUs preferred; 500,000+ is a strong plus). - Strong analytical skills with ability to interpret marketplace data and performance metrics. - Experience with bulk product uploads, data feeds, and inventory management systems. - Strong understanding of pricing strategy and competitor benchmarking. - Knowledge of Amazon marketplace operations is a plus. - Proficient in Excel / Google Sheets for data analysis and reporting. - Strong attention to detail and ability to manage large-scale product data accurately. - Results-driven mindset focused on revenue growth and marketplace expansion. - Ability to work independently and manage multiple priorities in a fast-paced environment. Requirements - 40 hours per week. - Monday to Friday, 9AM - 6PM Eastern Standard Time Zone. Benefits - Weeks 1–12: $1000CAD/mo. - Weeks 13 onwards: $1350CAD/mo.

URGENT: Video Editor and Motion Graphics Artist Department: Marketing Employment Type: Full Time Location: Islamabad Description We are looking for a skilled Video Editor and Motion Graphics Artist to join the WorkStaff360 creative team. You will be responsible for producing high quality video content, from raw footage to polished final cuts, with a strong focus on motion graphics, visual effects and sound design. This is a hands-on execution role for someone who takes ownership of their work and delivers without being chased. Key Responsibilities - Edit raw video footage into polished, professional final cuts for social media, ads and internal use - Create motion graphics, animations and visual effects using After Effects - Handle all SFX and sound design within Premiere Pro, including music selection, sound effects, audio balancing and mixing - Manage your own workflow and deadlines without requiring supervision - Maintain consistency in style and quality across all video outputs - Take creative briefs and translate them into compelling visual content - Revise and refine edits based on feedback quickly and efficiently - Organise and manage project files in a clean and accessible way - Stay up to date with current trends in video content, motion design and social media formats - Collaborate with the marketing team on creative direction when needed Skills, Knowledge and Expertise - Proven hands-on experience with Adobe After Effects, motion graphics and compositing - Strong SFX and sound design skills within Adobe Premiere Pro - A portfolio of real completed work that you can share immediately - Ability to work remotely and manage yourself without supervision - Demonstrated ability to meet tight deadlines consistently - Open to shifting onsite if required as the team grows

Role Description Own complex, ever-shifting calendars across multiple executives and time zones, resolving conflicts proactively, and protecting focus time. - Coordinate internal and external meetings, including customer meetings, cross-functional leadership sessions, and candidate interviews in a timely manner. - Prepare/Provide agendas, meeting/conference materials, and industry conference registrations as needed. - Plan and book domestic and international travel, including flights, lodging, and ground transportation. - Anticipate and resolve travel disruptions in real time, acting as the first line of defense when plans change. - Manage expense reports, receipts, and reimbursements in a timely and accurate manner. - Serve as a gatekeeper and first point of contact for members of the executive team, exercising strong judgment about what requires their attention. - Draft, proofread, and send professional communications on behalf of executives. - Maintain clear, timely follow-up on action items, decisions, and commitments, giving special attention to customer outreach efforts. - Collaborate with other EAs to organize leadership offsites, team events, and meetings, from agenda development to logistics and follow-up. - Prepare agendas, take meeting notes, track action items, and drive accountability on deliverables. - Partner with internal and external stakeholders to coordinate customer and partner meetings. - Provide backup support for EA team when out on PTO as needed. - Support special projects for the executive team, such as preparing meeting materials and internal communications. - Maintain confidential files, contracts, and documents with a high degree of accuracy and discretion. - Continuously identify opportunities and new tools (such as AI) to improve processes and workflows that support EA and executive effectiveness. Qualifications - 5+ years of experience as an Executive Assistant, with at least 2 years supporting C-suite or senior executive leadership. - Experience supporting multiple executives simultaneously in a high-growth or fast-paced environment. - Exceptional written and verbal communication skills; able to represent executives professionally to internal and external stakeholders. Advanced fluency in English (reading and writing) is essential to this role. - Experience supporting executives across multiple time zones, including international travel coordination. - Outstanding organizational skills with meticulous attention to detail and a proven ability to manage competing priorities. - High degree of discretion, integrity, and experience handling highly confidential information. - Proven ability to work independently in a fully remote environment, with strong self-discipline and ownership; consistently maintaining a high level of visibility and responsiveness. - Advanced proficiency with modern productivity and collaboration tools, including Google Workspace or Microsoft 365, Zoom, and Slack. Requirements - 40 hours per week - Monday to Friday - 9AM - 6PM Pacific Standard Time Zone Benefits - Weeks 1–6: $5 USD/hour - Weeks 7 onwards: $6 USD/hour

Part-Time Accountant / Expense Coordinator Assistant (US/Canada full-cycle bookkeeping experience is required) Application Deadline: 25 April 2026 Department: Operations Employment Type: Permanent - Part Time Location: Toronto Description - Categorize all income and expense transactions daily. - Identify and report missing documentation within 24 to 48 hours. - Perform daily channel, income, and support message reviews, as well as process refunds and submit claims through booking platforms. - Verify cleaning completion via WhatsApp and manage high-priority correspondence via dedicated email channels. - Submit a comprehensive End of Day (EOD) Report detailing daily output, resolved challenges, and the roadmap for the following day. - Oversee all outgoing payments, encompassing fixed property costs, additional rent (NNN charges), utilities, vendor invoices, software licenses, and credit card reconciliations. - Act as a financial watchdog by comparing charges against contractual terms and auditing usage/quantities to prevent overbilling. - Dispute errors and anomalies directly with vendors using fact-based resolution steps. - Triage, extract, and tag invoices daily, maintaining an "Inbox Zero" goal by 5:00 PM every Friday. - Maintain the expense database as the company's "single source of truth" with daily updates and proper categorization. - Finalize the weekly Bookkeeping Report every Thursday. - Deliver a Weekly Financial Snapshot every Friday by 4:00 PM and a Monthly Performance Report on the first business day of the month. - Reconcile all bank/credit accounts and close the financial books by the 5th of each month. - Perform monthly payroll tax audits and DAS confirmations. - Lead GST/QST reviews and quarterly preparation. - Distribute monthly management reports for specific properties and provide clients with receipts for maintenance, security, and cleaning. Hard Requirements: - A minimum of 7 years of full-cycle bookkeeping experience with a focus on total expense management for both hotel and restaurant operations is a plus. - Proven mastery of Canadian payroll and tax filings, specifically GST/QST and DAS (Source deductions) is a plus. - Direct experience managing and reconciling Airbnb, Expedia, Booking.com, and VRBO, alongside technical proficiency in Lightspeed POS. - Demonstrated ability to create and implement financial systems that organize, track, and guarantee the timely collection of all supporting documentation. - Financial control requires absolute precision. Vague language is prohibited; you must use exact numbers, specific dates, legal vendor names, and itemized breakdowns. - Treat every invoice as incorrect until proven accurate, and match every line item against signed agreements. - Missing documentation must be escalated within 48 hours, and all budgetary or payroll discrepancies must be flagged immediately in the EOD Report Schedule: - 20 hours per week - Monday to Friday - 9AM - 1PM Eastern Standard Time Zone Offer and Benefits: - Weeks 1–8: $5 USD/hour - Weeks 9-16: $6 USD/hour - Weeks 17 onwards: $7 USD/hour

SEO (Website Content Writer) Application Deadline: 17 April 2026 Department: Marketing Employment Type: Full Time Location: Islamabad Description We are looking for a content writer who uses AI to work smarter, not to replace thinking. You will be writing blog posts, website copy, on-page and off-page SEO content, and meta titles and descriptions that actually get clicked. You know how to use AI to research faster, outline quicker, and produce more without the output sounding like it came from a machine. The writing still has to sound human. The strategy still has to be yours. If you can do both, we want to hear from you. Key Responsibilities Write blog posts, website copy, and SEO articles using AI tools to research, draft, and optimise faster. Produce on-page and off-page content that ranks and reads well. Write meta titles and descriptions that get clicked, not just indexed. Use AI to handle the heavy lifting without letting it replace the thinking. Deliver clean, publish-ready content consistently. Skills, Knowledge and Expertise Proven experience writing SEO content that ranks. Confident using AI tools like ChatGPT, Claude, or Jasper to produce and refine content at speed. Understands on-page SEO basics. Keywords, headings, internal linking, meta titles and descriptions. Familiar with off-page content. Guest posts, backlinks, directory submissions. Can write in different tones and adapt to a brand voice quickly. Basic understanding of what makes a reader stay on a page and what makes them leave. Knows the difference between writing for clicks and writing for conversions. Attention to detail. Clean copy, no errors, ready to publish. Benefits Fully remote position. Competitive pay in USD. Flexible working hours. Paid time off. Long term opportunity with room to grow. Supportive team that actually communicates. Work with AI tools that make your job easier, not harder.

Part Time - General Virtual Assistant (GHL experience/background and content creation experience is preferred) Application Deadline: 25 April 2026 Department: Sales Employment Type: Freelance Location: Philippines Compensation: $4.00 - $5.00 / hour Description - Manage the end-to-end sales pipeline, ensuring all new leads from social media DMs, website forms, and referrals are captured and tracked in the CRM. - Update lead and client status in the pipeline daily. - Configure and maintain CRM automations, including fixing lead notification routing to ensure the founder receives all critical alerts. - Generate weekly reports on lead flow, conversion rates, and pipeline health. - Manage the referral tracking system within the CRM, ensuring members are rewarded for successful referrals. - Repurpose and distribute content across all MBM platforms according to the weekly content calendar. - Schedule and post 3-5 TikTok videos daily. - Schedule and post 2 Instagram Reels daily - Schedule and post 3 LinkedIn posts per week to the founder's profile. - Repurpose vertical video content into YouTube Shorts and upload to the MBM channel. - Manage the content scheduling platform (e.g., Later, Buffer) to ensure a consistent posting rhythm. - Manage the new client onboarding process from payment confirmation to system access. - Set up new client subscriptions and automated recurring payments in Stripe. - Execute the payment recovery process for failed payments, including sending automated reminders and manual follow-ups. - Update landing pages (in Ola Sales) with new testimonials, copy changes, and pricing updates as directed. - Ensure all client-facing documents and systems are professional and up-to-date. - Execute the email and SMS marketing campaigns for the free group call funnel, using provided templates and schedules. - Manage the MBM Club community platform (WhatsApp/Discord), including welcoming new members, posting daily prompts, and fostering engagement. - Handle administrative tasks for the group coaching program, such as tracking attendance, sending call reminders, and distributing resources. - Create and format simple graphics for social media posts, stories, and email newsletters using Canva templates. - Organise and maintain the company's internal knowledge base and SOPs in Notion. - Manage the founder's calendar for sales calls and client appointments. - Conduct research and data entry tasks as required. - Track and report on key business metrics using a provided weekly dashboard template. Hard Requirements: - Proven experience managing a sales CRM (e.g., Ola Sales, GoHighLevel, HubSpot, ActiveCampaign). You must understand pipelines, automations, and reporting. - Experience scheduling and posting content across TikTok, Instagram, youtube and LinkedIn using a scheduling tool. - Experience setting up recurring subscriptions and managing payments in Stripe. - You are a systems-thinker who is obsessed with detail, process, optimisation and ensuring nothing slips through the cracks. - You are fluent in English, communicate clearly, provide daily updates, set start & finish times and are not afraid to ask questions or suggest improvements. - You can quickly learn new software and are comfortable working in a fully digital environment. Schedule: HOURS/WEEK: - 20 Hours/Week SCHEDULE: - Monday-Friday 11:00AM-3:00PM AEST Time Offer: OFFER: - Weeks 1–8: $4 USD/hour - Weeks 8 onwards: $5 USD/hour

Role Description - Support daily dispatch operations using an automated TMS or dispatching platform. - Validate, track, and organize transportation paperwork and driver documentation. - Monitor loads, assignments, and delivery status to ensure accuracy and timeliness. - Communicate with drivers regarding schedules, compliance, and performance expectations. - Assist with basic driver coaching and follow-ups related to documentation or process adherence. - Maintain organized digital records for loads, drivers, and operational reports. - Flag discrepancies, missing documents, or operational issues proactively. - Support leadership with administrative tasks related to freight and logistics operations. Qualifications - Minimum 2–3 years of experience in transportation, logistics, freight, or dispatch support. - Hands-on experience working with dispatch systems, TMS platforms, or logistics software. - Strong attention to detail, especially in validating paperwork and operational data. - Excellent written and verbal English communication skills. - Ability to work full-time on a fixed schedule (preferred 8:00 AM–4:00 PM or 9:00 AM–5:00 PM). - Comfortable communicating with drivers and handling operational follow-ups. - Reliable internet connection and professional remote work setup. - Ability to work independently in a fast-paced, high-growth environment. Requirements - Schedule: 40 hours per week, Monday to Friday, 8AM - 5PM Central Standard Time Zone. Benefits - Weeks 1–4: $4 USD/hour. - Weeks 5-12: $5 USD/hour. - Week 13 onwards: $6 USD/hour.