Role Description We are looking for a Personal Executive Assistant to become a true right hand — working directly with the principal every day across multiple companies, with a heavy emphasis on the real estate and development side of the business. This person will also be fully available to the principal's wife for anything she needs, business or personal. This is not a typical EA role. The principal will be teaching his systems, workflows, and decision-making directly — which means we need someone who is genuinely excited to learn deeply, grow into the role over years, and eventually operate with real autonomy. This is a long-term position for someone looking to build a career-defining partnership, not a stepping stone. The single most important quality for this role is being extremely detailed and organized. Beyond that, this person needs to be sharp with numbers, easy to work with on a daily basis, and completely trustworthy with sensitive financial, business, and personal information. Qualifications - Prior experience as an Executive Assistant, Personal Assistant, or in a comparable high-trust support role - Comfortable working with Gmail / Google Workspace, Excel or Google Sheets, and ClickUp as the team's central hub - Strong numerical accuracy — comfortable with payroll, financial review, and transaction-level detail - Excellent written and spoken English — professional enough to handle calls with agents, vendors, and contractors - Demonstrated reliability and discretion in past roles, particularly with sensitive financial or personal information - Self-directed and reliable in a fully remote environment Requirements - Scour new MLS listings every single day, filtering against the established buy box criteria - Surface qualified properties for the principal to review and make offers on - Maintain a consistent, disciplined daily process so no qualifying deal is missed - Track sourced properties, offer status, and deal pipeline activity in an organized system - Manage calendar, scheduling, and planning for the principal and his team across multiple companies - Coordinate meetings, calls, and appointments while protecting time for high-priority deal activity - Proactively resolve scheduling conflicts and keep the principal's day organized and on track - Triage the principal's inbox daily, prioritizing deal flow, time-sensitive items, and important relationships - Draft and send emails directly on the principal's behalf with accuracy and the right tone - Stay on top of active deal communications, ensuring nothing slips through the cracks - Make phone calls to agents, vendors, contractors, title companies, and other parties on the principal's behalf - Represent the principal professionally and clearly — strong, professional spoken English is essential for this function - Gather information, confirm details, and follow up on action items from these calls - Run and manage payroll across multiple companies accurately and on schedule - Ensure payroll calculations, deductions, and disbursements are correct every cycle - Maintain organized payroll records and resolve any discrepancies promptly - Review financial transactions daily across the businesses - Coordinate closely with the Bookkeeper, to ensure books stay accurate and current - Flag discrepancies, unusual transactions, or items needing attention quickly - Maintain a sharp, consistent eye on the day-to-day financial pulse of the business - Provide full personal support to the principal's wife for anything she needs — business or personal - Handle travel planning for the principal and his family, including itineraries and logistics - Manage personal tasks and errands as needed with the same care and discretion applied to business matters - Serve as the connective glue across multiple companies, keeping operations running smoothly day to day - Take initiative on tasks and projects that fall outside a defined category — this role will require flexibility and ownership - Identify and solve small operational problems before they become big ones Benefits - This is a full-time role - Up to $6/hr - 100% Remote

• Coordinate international business and leisure travel (commercial and private aviation) • Manage visas, itineraries, VIP airport services, transfers, accommodation, and reservations • Organize luxury travel experiences and special requests • Maintain loyalty programs, memberships, and VIP access arrangements • Oversee multiple residences and coordinate with property managers • Manage maintenance schedules, repairs, utilities, insurance, and service providers • Maintain vendor relationships and ensure timely completion of all property-related tasks • Coordinate household inventory, supplies, and procurement • Manage a complex calendar across multiple time zones • Coordinate medical appointments, wellness programs, and personal schedules • Handle document management, filing, and confidential records • Organize personal purchases, deliveries, and day-to-day requests • Manage registrations, insurance, servicing, and maintenance schedules • Coordinate with drivers, workshops, and external providers • Maintain accurate records and renewal schedules • Assist with private events, family celebrations, and special occasions • Coordinate venues, vendors, caterers, and logistics • Support family-related scheduling and administrative needs • Liaise with lawyers, accountants, doctors, bankers, household staff, and external partners • Act as the primary point of contact across all personal matters • Resolve issues proactively before escalation is required • Manage routine payments and expense tracking • Coordinate invoices, receipts, and vendor documentation • Support monthly expense reporting and basic financial administration

• Managing confidential administrative tasks on behalf of the CEO • Preparing and managing contracts using PandaDoc • Supporting payroll preparation and freelancer payment administration • Maintaining employee holiday and PTO records • Preparing and organizing monthly invoicing processes • Managing the CEO’s calendar, meetings, and scheduling priorities • Handling personal and business correspondence on behalf of the CEO • Proactively identifying and taking ownership of recurring operational tasks • Maintaining and organizing internal documentation and workflows • Keeping administrative systems updated within ClickUp and Google Workspace • Coordinating with team members when necessary to ensure smooth day-to-day operations • Supporting additional operational and administrative responsibilities as trust and responsibility grow over time

• Assist in the setup, launch, and management of digital advertising campaigns across social media platforms. • Ensure campaign settings, tracking parameters, and backend configurations are accurately implemented. • Monitor campaign status and identify any operational issues, discrepancies, or errors for timely resolution. • Support campaign maintenance activities, including updates and adjustments based on internal requests. • Prepare campaign performance reports and maintain organized records for internal stakeholders. • Ensure campaign launches are executed according to established guidelines and timelines. • Collaborate closely with internal teams to support smooth campaign execution and delivery. • Perform other ad hoc operational duties as assigned.