Remote Raven

• Manage day-to-day bookkeeping in QuickBooks Online, including transaction categorization, reconciliations, and data entry • Maintain accurate and current financial records across all entities and properties • Reconcile bank and credit card accounts on a regular basis to ensure books are clean and up to date • Track rental income, security deposits, maintenance expenses, and property-level costs accurately • Process and track vendor invoices and payments for maintenance, utilities, and property-related expenses • Ensure all bills are paid on time and properly recorded in QuickBooks • Maintain organized records of all vendor relationships, contracts, and payment history • Generate and deliver regular financial reports — P&L by property, cash flow summaries, and owner reporting packages as needed • Flag financial anomalies, unexpected expenses, or cash flow concerns to the owner proactively • Serve as the primary point of contact for tenants across all 11 long-term rental properties • Respond to tenant inquiries, maintenance requests, and concerns in a timely and professional manner • Handle lease renewals, move-in and move-out coordination, and tenant onboarding • Manage delinquent rent follow-up and maintain clear communication logs for all tenant interactions • Coordinate maintenance and repair requests by sourcing vendors, scheduling work, and following up on completion • Maintain a list of trusted local vendors and contractors for routine and emergency property needs • Review and approve vendor invoices for maintenance work before processing payment • Conduct periodic property condition reviews and flag items needing attention • Manage rental listings, screen applicants, and coordinate lease execution for vacant units • Track lease expiration dates and initiate renewal conversations with tenants in advance • Manage move-out processes including security deposit accounting and property turnover coordination • Stay current on lease terms, rent amounts, and any property-specific requirements across all 11 units • Maintain organized property files including leases, vendor records, maintenance logs, and tenant correspondence • Coordinate with the owner on any issues requiring decisions, approvals, or budget exceptions • Manage listings on Airbnb and VRBO — keeping availability calendars current, pricing updated, and listing content accurate • Respond to guest inquiries and booking requests promptly and professionally • Manage the guest communication cycle from booking confirmation through check-out and review • Schedule and coordinate property turnovers and cleaning between guest stays • Maintain relationships with local cleaning crews and ensure turnovers are completed on time and to standard • Conduct or coordinate post-turnover checks and ensure the property is guest-ready before each arrival • Provide guests with check-in instructions, house rules, and local recommendations in a welcoming and professional manner • Handle guest issues, complaints, or special requests during their stay • Monitor and respond to reviews to maintain strong ratings on both platforms.

• Review incoming emails in Outlook and AXIS for payment commitments and correspondence • Log and document payment commitments accurately in AXIS with clear, organized notes • Monitor for any time-sensitive payment or billing communications and flag them appropriately • Enter employee payroll timesheets into AXIS accurately and completely • Review timesheet data for any missing entries, discrepancies, or anomalies before submission • Ensure all payroll timesheet records are complete and properly documented in the system • Pull pre-lien information from AXIS and compile the required data • Send pre-lien notices via Outlook to the appropriate parties • Follow up on outstanding pre-lien items and maintain organized records in Excel and Outlook • Generate the weekly billing cycle from within AXIS • Review all billing data for completeness and accuracy before sending • Email client invoices directly from AXIS to the appropriate contacts • Confirm successful delivery and document any issues or exceptions • Prepare workers compensation premium import files in Excel, ensuring data is accurate and correctly formatted for import • Prepare the Rapid Card Reconciliation and import file by pulling reports from the Rapid Pay Card Portal and formatting them in Excel • Prepare the weekly sick time report — compile the list of employees who used sick time during the week and identify corresponding page numbers from the weekly profit report in PDF format • Review all Thursday deliverables for accuracy before submission • Additional tasks to be determined — this day is reserved for ad hoc support, catch-up on open items, and tasks assigned as the role evolves.

• Assist with new hire onboarding documentation, ensuring all required forms are completed accurately and on time • Process employment eligibility verifications through the E-Verify system in compliance with federal requirements • Maintain organized onboarding records and follow up on any missing or incomplete documentation • Maintain accurate and up-to-date employee records within HR information systems (HRIS) • Support the HR team in maintaining both digital and physical personnel files in an organized and compliant manner • Assist with HR reporting and conduct periodic data audits to identify and correct inaccuracies • Support the team with maintaining spreadsheets, tracking tools, and other administrative HR systems • Assist with benefit enrollment processing and ensure all related documentation is complete and accurately filed • Provide basic benefits information to employees and direct them to the appropriate resources or contacts for more detailed guidance • Maintain benefits records and support updates and changes in HR systems as they occur • Assist the HR team in compiling documentation and preparing responses to unemployment insurance claims • Track claim deadlines and maintain organized records to ensure timely and accurate responses are submitted • Post approved job openings on job boards and company career sites accurately and in a timely manner • Monitor active job postings and assist with updates or removals as positions are filled or requirements change • Organize incoming applications and maintain accurate records in the applicant tracking system • Assist with preparing HR forms, letters, and other documentation as directed by the HR team • Support general HR administrative tasks and special projects as needed • Respond to routine internal inquiries and route more complex matters to the appropriate HR team member

Role Description We are a private real estate investor with a growing portfolio of 11 long-term rental properties in Montana and a number of short-term rentals in the process of being acquired. We are looking for one skilled, dedicated person to take over the full bookkeeping function currently managed part-time, and also manage the day-to-day operations of our rental portfolio — both long-term and short-term — as we bring property management fully in-house. This is a combined accounting and property management role, and we need someone who is genuinely strong in both. On the accounting side, QuickBooks proficiency is non-negotiable — we need someone who can step in and run the books without extensive training. On the rental management side, we are willing to train the right person on our specific workflows, but we need someone smart and adaptable enough to learn quickly, manage vendors and tenants professionally, and figure things out without being walked through every step. Qualifications - CPA and a strong QuickBooks Online proficiency — this is a hard requirement. - Experience in full-cycle bookkeeping including reconciliations, AP, and financial reporting. - Highly organized with excellent attention to detail across both financial and operational responsibilities. - Strong written and verbal communication skills for tenant, guest, and vendor interactions. - Tech-savvy and capable of learning new software independently — whether property management platforms, Airbnb, VRBO, or other tools. - Self-directed and reliable — you own your responsibilities completely and the owner should not have to follow up on things you have been entrusted with. - Comfortable managing a remote property portfolio in Montana without being physically present. Requirements - Manage day-to-day bookkeeping in QuickBooks Online, including transaction categorization, reconciliations, and data entry. - Maintain accurate and current financial records across all entities and properties. - Reconcile bank and credit card accounts on a regular basis to ensure books are clean and up to date. - Track rental income, security deposits, maintenance expenses, and property-level costs accurately. - Process and track vendor invoices and payments for maintenance, utilities, and property-related expenses. - Ensure all bills are paid on time and properly recorded in QuickBooks. - Maintain organized records of all vendor relationships, contracts, and payment history. - Generate and deliver regular financial reports — P&L by property, cash flow summaries, and owner reporting packages as needed. - Flag financial anomalies, unexpected expenses, or cash flow concerns to the owner proactively. - Serve as the primary point of contact for tenants across all 11 long-term rental properties. - Respond to tenant inquiries, maintenance requests, and concerns in a timely and professional manner. - Handle lease renewals, move-in and move-out coordination, and tenant onboarding. - Manage delinquent rent follow-up and maintain clear communication logs for all tenant interactions. - Coordinate maintenance and repair requests by sourcing vendors, scheduling work, and following up on completion. - Maintain a list of trusted local vendors and contractors for routine and emergency property needs. - Review and approve vendor invoices for maintenance work before processing payment. - Conduct periodic property condition reviews and flag items needing attention. - Manage rental listings, screen applicants, and coordinate lease execution for vacant units. - Track lease expiration dates and initiate renewal conversations with tenants in advance. - Manage move-out processes including security deposit accounting and property turnover coordination. - Stay current on lease terms, rent amounts, and any property-specific requirements across all 11 units. - Maintain organized property files including leases, vendor records, maintenance logs, and tenant correspondence. - Coordinate with the owner on any issues requiring decisions, approvals, or budget exceptions. - Manage listings on Airbnb and VRBO — keeping availability calendars current, pricing updated, and listing content accurate. - Respond to guest inquiries and booking requests promptly and professionally. - Manage the guest communication cycle from booking confirmation through check-out and review. - Schedule and coordinate property turnovers and cleaning between guest stays. - Maintain relationships with local cleaning crews and ensure turnovers are completed on time and to standard. - Conduct or coordinate post-turnover checks and ensure the property is guest-ready before each arrival. - Provide guests with check-in instructions, house rules, and local recommendations in a welcoming and professional manner. - Handle guest issues, complaints, or special requests during their stay. - Monitor and respond to reviews to maintain strong ratings on both platforms. Benefits - This is a full-time role. - Up to $10/hr. - 100% Remote.

Role Description The HR Administrative Support professional provides essential entry-level administrative assistance to the Human Resources department. This role supports a wide range of HR operational functions including: - Employment eligibility verification - Benefits administration - Unemployment insurance responses - Job posting management - HR data entry and reporting This is an excellent opportunity for someone early in their HR or administrative career who is highly organized, detail-oriented, and eager to build hands-on experience across core HR functions. The ideal candidate handles confidential information with professionalism, manages multiple tasks without losing accuracy, and takes pride in keeping HR records clean, current, and organized. Qualifications - High school diploma or equivalent required - 0 to 2 years of administrative or office support experience — entry-level candidates are encouraged to apply - Strong attention to detail and organizational skills — accuracy in data entry and records management is essential - Demonstrated ability to handle confidential information with professionalism and discretion - Basic proficiency in Microsoft Office including Word, Excel, and Outlook - Ability to prioritize tasks effectively and meet deadlines in a remote work environment - Strong written and verbal communication skills Requirements - Assist with new hire onboarding documentation, ensuring all required forms are completed accurately and on time - Process employment eligibility verifications through the E-Verify system in compliance with federal requirements - Maintain organized onboarding records and follow up on any missing or incomplete documentation - Maintain accurate and up-to-date employee records within HR information systems (HRIS) - Support the HR team in maintaining both digital and physical personnel files in an organized and compliant manner - Assist with HR reporting and conduct periodic data audits to identify and correct inaccuracies - Support the team with maintaining spreadsheets, tracking tools, and other administrative HR systems - Assist with benefit enrollment processing and ensure all related documentation is complete and accurately filed - Provide basic benefits information to employees and direct them to the appropriate resources or contacts for more detailed guidance - Maintain benefits records and support updates and changes in HR systems as they occur - Assist the HR team in compiling documentation and preparing responses to unemployment insurance claims - Track claim deadlines and maintain organized records to ensure timely and accurate responses are submitted - Post approved job openings on job boards and company career sites accurately and in a timely manner - Monitor active job postings and assist with updates or removals as positions are filled or requirements change - Organize incoming applications and maintain accurate records in the applicant tracking system - Assist with preparing HR forms, letters, and other documentation as directed by the HR team - Support general HR administrative tasks and special projects as needed - Respond to routine internal inquiries and route more complex matters to the appropriate HR team member Benefits - This is a full-time role - Rate is $6/hr - 100% Remote

Role Description We are looking for a detail-oriented and dependable Junior Accountant to support our accounting department with a structured set of daily and weekly accounting tasks. This role follows a clearly defined day-by-day workflow — making it an excellent fit for someone who thrives on routine, takes pride in accuracy, and can be trusted to execute recurring tasks consistently without oversight. - The core responsibilities span: - Payroll timesheet entry - Billing and invoicing - Pre-lien administration - Workers compensation reporting - Payment tracking - The primary tools for this role are: - AXIS (our proprietary web-based accounting platform) - Microsoft Excel - Microsoft Outlook - Adobe PDF - The Rapid Pay Card Portal - If you are organized, process-driven, and comfortable working across multiple platforms with precision, this role is a strong fit. Qualifications - Prior experience in an accounting, bookkeeping, or finance administrative role — entry-level candidates with relevant coursework or internship experience will be considered - Strong Microsoft Excel skills — you are comfortable building and formatting data files, using basic formulas, and preparing import-ready documents - Highly organized and process-driven — this role operates on a structured weekly calendar and requires consistent, accurate execution every day - Strong attention to detail — billing, payroll, and pre-lien tasks require accuracy every time - Comfortable working across multiple platforms and learning a proprietary system (AXIS) with training provided - Reliable and self-directed in a remote work environment — weekly tasks have firm deadlines and must be completed on schedule - Professional written communication skills for client and vendor correspondence via Outlook Requirements - Experience with payroll timesheet processing or payroll data entry - Familiarity with workers compensation reporting or reconciliation processes - Background in construction, staffing, or a field-based services industry where pre-lien and billing processes are common - Experience working with pay card or rapid pay systems for employee payroll - Accounting degree or coursework in accounting, finance, or business administration Benefits - This is a full-time role - Rate is $8-$10/hr depending on experience

Role Description We are a natural medicine clinic looking for a warm, organized, and professional Medical Receptionist to be the first point of contact for our patients. This is a remote, patient-facing role that handles the day-to-day flow of inbound and outbound communications — calls, texts, and emails — as well as data entry and a range of general administrative tasks that keep the clinic running smoothly. The right candidate brings a calm, caring energy to patient interactions while staying organized and responsive in a multi-channel communication environment. - Phone Communication — Primary Function - Answer inbound patient calls professionally and warmly, handling appointment requests, general inquiries, and patient questions. - Make outbound calls for appointment reminders, follow-ups, scheduling confirmations, and recall outreach. - Manage a steady daily call volume of approximately 20 calls with consistent quality and attentiveness on every interaction. - Triage calls appropriately — routing clinical questions to the provider while handling scheduling and administrative matters directly. - Document call outcomes and any required follow-up actions accurately after each interaction. - Text & SMS Communication - Monitor and respond to patient text messages in a timely and professional manner. - Send appointment reminders, confirmations, and follow-up messages via text as needed. - Maintain a warm, clear, and on-brand tone across all text communications. - Ensure all text-based interactions are documented appropriately in the patient record or communication log. - Email Management - Monitor the clinic inbox and respond to patient emails promptly and professionally. - Draft and send appointment confirmations, intake form instructions, and general clinic communications. - Triage emails by urgency and route clinical or complex inquiries to the appropriate team member. - Maintain an organized inbox with timely responses to all patient and administrative emails. - Scheduling & Appointment Management - Schedule, reschedule, and cancel patient appointments across the clinic calendar. - Confirm upcoming appointments and ensure patients have all necessary preparation information in advance. - Manage waitlists and fill cancellation slots proactively to keep the provider schedule optimized. - Coordinate scheduling across multiple communication channels so nothing is double-booked or missed. - Data Entry & Records - Perform accurate data entry of patient information, appointment details, and communication records into the practice management system. - Maintain organized and up-to-date patient records in compliance with applicable privacy regulations (HIPAA). - Process new patient intake information and ensure all required fields and documents are collected before the first appointment. - Update patient contact details, insurance information, and other record changes as they occur. - Ad Hoc Administrative Support - Support the clinic with general administrative tasks as they arise — this role requires flexibility and a willingness to pitch in where needed. - Assist with document preparation, filing, and general office organization as directed. - Handle miscellaneous front office tasks that keep daily clinic operations running without interruption. Qualifications - Prior experience in a medical receptionist, patient services, healthcare administrative, or similar patient-facing role. - Comfortable managing a steady daily call volume of approximately 20 calls with professionalism and consistency. - Warm, clear, and professional communication style across phone, text, and email. - Organized and detail-oriented with strong follow-through on all patient interactions and open tasks. - Comfortable with data entry and maintaining accurate records in a practice management or scheduling system. - Reliable and self-directed in a fully remote work environment. - Discreet and professional with patient information in compliance with HIPAA. Preferred Qualifications - Prior experience in a natural medicine, integrative health, functional medicine, wellness, or holistic care practice. - Genuine interest in natural and holistic health — familiarity with the space helps when speaking with patients about the clinic. - Experience with electronic health record (EHR) or practice management software in a clinical setting. - Background managing multi-channel communications including calls, texts, and emails simultaneously. - Experience with appointment scheduling and calendar management for a medical provider. Work Environment - This is a 100% Remote Work. - Up to $6/hr.

• Monitor the Asana task queue throughout the day and convert billing requests into completed QBO actions on a same-day basis • Review, update, and reconcile recurring invoices in QBO based on Asana task instructions • Maintain foreign currency conversion rates for international client invoicing and ensure rates are current and accurately applied • Communicate task completions, open items, and flags to the Controller via Slack in a proactive, organized manner • Adhere to agency-specific billing SOPs with precision and consistency, asking questions early rather than assuming • Create and manage recurring invoice schedules for active clients • Edit invoice amounts, billing dates, and service descriptions as directed • Review scheduled invoices before they send and flag any discrepancies or missing information • Ensure all invoice records reflect current client agreements, rates, and billing terms • Onboard new clients in QBO — set up customer records, billing schedules, and initial recurring invoices accurately and completely • Offboard departing clients — deactivate recurring invoices, confirm final billing accuracy, and close records cleanly • Update existing client billing details as changes occur — service adjustments, rate changes, and payment term updates • Maintain organized and audit-ready client billing records across all active accounts • Prepare and submit sales tax returns to applicable state agencies on the required filing cadence • Maintain a sales tax filing calendar to ensure no deadlines are missed • Monitor multi-state tax nexus obligations and flag any new exposure or compliance questions to the Controller • Track and reconcile foreign currency transactions for international client accounts • Maintain currency conversion logs and ensure accurate application of rates across invoices and records • Maintain active compliance status across all applicable credentialing platforms • Track credentialing renewal deadlines and proactively submit updated documentation before expiration • Identify and escalate compliance gaps or portal discrepancies to the Controller immediately • Communicate via Slack in an async-first, proactive manner — the Controller should always know where open items stand without having to ask • Flag issues, questions, or potential errors early in the process rather than after the fact • Maintain organized task tracking in Asana aligned with the agency's workflow standards

• Review architectural, structural, civil, MEP, and consultant drawings to identify coordination issues, missing information, scope gaps, and constructability concerns. • Prepare trade-specific RFPs, bid packages, scope sheets, and subcontract exhibits. • Draft detailed subcontractor scope language based on the plans, specifications, and project requirements. • Identify qualified subcontractors and vendors, distribute bid packages, manage follow-ups, and drive proposals to completion. • Review and level bids, reconcile exclusions and qualifications, and prepare clear recommendations for leadership review. • Validate construction costs through market research, historical pricing, material quotes, and subcontractor feedback. • Identify practical value-engineering opportunities that reduce cost or schedule without unnecessarily sacrificing quality. • Investigate owner-direct purchasing opportunities for materials and equipment. • Draft RFIs and coordinate outstanding questions with designers, consultants, subcontractors, and vendors. • Assist with the development and validation of project schedules, procurement schedules, and long-lead-item tracking. • Assemble complete project budgets, including trade costs, allowances, contingencies, general conditions, and known risk items. • Prepare organized scope and project handoff packages for the superintendent and field team.

Role Description They are hiring a Preconstruction & Project Coordinator to take ownership of detailed preconstruction and project coordination work, to think critically about drawings and proposals, and to help turn incomplete information into organized, actionable project decisions. You will work directly with the Director of Construction and gain full exposure to estimating, procurement, constructability review, design coordination, budgeting, scheduling, buyout, and active project management. The role initially focuses on preconstruction and estimating support. As you demonstrate strong judgment and ownership, it is expected to grow into broader project-management responsibilities across an active pipeline that includes: - Restaurant tenant improvements - Ground-up luxury ADU - Commercial second-story addition - Core-and-shell electrical upgrade - Façade renovations with structural upgrades - Two-story mixed-use ground-up development scheduled to begin in 2027 Qualifications - Minimum 5 years of experience in construction preconstruction, estimating, project engineering, or project management. - Strong understanding of construction drawings, specifications, scopes of work, and trade sequencing. - Demonstrated experience preparing bid packages, leveling proposals, and identifying scope gaps. - Ability to review multi-discipline drawings (architectural, structural, MEP, civil) for coordination and constructability. - Strong written English and the ability to draft clear RFIs, scope narratives, and professional correspondence. - Working command of project budgets, procurement, schedules, RFIs, submittals, and change management. - Excellent organization, follow-through, and attention to detail. - Sound judgment on what to resolve independently and what to escalate. - Comfort communicating directly with subcontractors, vendors, architects, engineers, and field personnel. - Ability to work independently in a remote environment while remaining highly responsive and accountable. - Willingness to overlap with US Pacific business hours around a 9:00 AM PST start (hours can be flexible within reason). Requirements - 7 to 10 years of experience with demonstrated ownership of bid packages, scope development, coordination, budgeting, and active project controls. - Prior direct work with US-based general contractors, developers, or owners. - Exposure to a mix of ground-up construction, commercial renovations, tenant improvements, and building-envelope work. - Interest in improving templates, workflows, and procurement systems rather than only executing them. Tools & Software - Bluebeam Revu (primary platform for drawing review, markups, takeoffs). - Procore or Autodesk Construction Cloud (project management, RFIs, submittals, drawings). - Microsoft Excel and Word (bid leveling, budgeting, scope narratives, meeting minutes). - PDF markup software and cloud-based file management via MS Teams and OneDrive. - Estimating and scheduling software (e.g., Sage Estimating, PlanSwift, MS Project, P6) is a plus. What Makes You a Great Fit - You look at drawings hunting for what is missing, not just what is drawn. - You have leveled bids that came back on different terms and know how to make them comparable before recommending an award. - You follow up on the third and fourth email until the subcontractor answers. - You know the difference between a design question and a scope question, and your RFIs get answered the first time. - You want a long-term role where your judgment compounds, not a task queue. INTERVIEW SCHEDULING Initial recruiter calls run in US Mountain Standard Time (Arizona, no daylight saving), within a 3:00 AM – 1:00 PM MST window. For applicants in the Philippines, that translates to 6:00 PM – 4:00 AM PHT (next day). Thank you for your flexibility in scheduling — we appreciate the effort it takes to meet across time zones. What We Offer - Up to $8/hour - 100% remote work - Full-time role To apply: Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English), and complete the assessment in this link: Assessment Link . By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.