Hyre

Role Description We are seeking a highly meticulous and experienced Probate Paralegal to support a growing U.S. law firm on a long-term, remote basis. Working directly with the Lead Paralegal, you will ensure cases move efficiently from intake through completion. This role is ideal for a professional who prioritizes accuracy over speed, naturally double-checks their work, and takes genuine pride in producing flawless legal documents. As the first of several planned legal support roles, this position offers significant long-term career growth and the opportunity to take on more advanced responsibilities over time. Key Responsibilities - Document Preparation: Prepare probate petitions, guardianship documents, supporting forms, and related legal documents using established templates under attorney supervision. - Data Accuracy & Verification: Accurately populate legal forms using client information and supporting documentation. Review all documents for completeness, consistency, and accuracy prior to attorney review. - Proactive Case Management: Take ownership of routine probate and guardianship matters by independently identifying outstanding tasks and following up to keep cases moving forward without needing constant oversight. - File Organization & Deadlines: Organize and maintain electronic case files, accurately track case deadlines, and provide timely reminders to attorneys and the Lead Paralegal. - Client & Third-Party Communication: Follow up with clients to obtain missing documents or required information, communicate case status updates, and coordinate seamlessly with attorneys, paralegals, courts, and outside vendors. - Cross-Functional Support: Assist with estate planning matters and execute additional legal support tasks as needed. Qualifications - Required Experience: Proven experience supporting a U.S. law firm, with a specific background in Probate or Guardianship matters. - Attention to Detail: Exceptional attention to detail is the #1 requirement. You must have a natural habit of verifying information, catching inconsistencies that others miss, and consistently learning from feedback. - Communication Skills: Excellent written English and highly professional communication skills when interacting with clients and legal professionals. - Organization & Process: Strong organizational skills and the ability to precisely follow established processes and procedures. - Core Traits: High level of ownership, proactive communication when questions or problems arise, and a strong desire to build a long-term career with a growing U.S. firm. - Remote Infrastructure: A reliable internet connection and a dedicated, professional home office setup. Preferred Qualifications (Bonus) - Hands-on experience preparing probate petitions or guardianship documents from scratch. - Experience working directly one-on-one with a U.S. attorney or lead paralegal. - Background or experience in estate planning. - Familiarity with standard legal case management software. - A Philippine JD (Juris Doctor) or formal legal education is highly preferred. Schedule & Work Arrangement - Employment Type: Full-time, long-term position (Independent Contractor). - Location: Fully Remote. - Working Hours: Typically aligned with US business hours (exact schedule to be confirmed based on firm needs). Benefits - Performance-based raises. - Minimum of 5 days of paid time off annually. - Annual cost-of-living adjustments at your one-year anniversary. - Opportunities for continuous career growth.

Role Description We are seeking an innovative and skilled AI Developer to design, build, and deploy artificial intelligence and machine learning solutions. This role requires a strong foundational expertise in AI development with the capacity to take on high-level technical challenges and guide project architecture. You will be instrumental in bridging the gap between raw data and intelligent, automated product features, working closely with our engineering and product teams to bring AI concepts into production. - Model Development: Design, train, and implement machine learning models and AI algorithms tailored to specific business needs. - Data Engineering: Assist in building and optimizing data pipelines, ensuring that data gathering, cleaning, and preprocessing are handled efficiently. - API Integration: Integrate both custom-built models and third-party AI APIs (such as Large Language Models) into existing software applications. - Deployment & Scaling: Deploy AI models into production environments, ensuring they are scalable, efficient, and reliable. - Testing & Optimization: Continuously monitor model performance, fine-tuning and retraining as necessary to maintain high accuracy and reduce bias. Qualifications - Experience: 3–5+ years of professional experience in software engineering, with a strong, proven focus on Artificial Intelligence and Machine Learning. - Programming Languages: Familiarity with other languages like Python, C++, Java, or JavaScript is a plus. - AI/ML Frameworks: Experience with industry-standard machine learning libraries and frameworks (e.g., PyTorch, TensorFlow, Scikit-learn, Keras). - Cloud & MLOps: Familiarity with deploying models on cloud platforms (AWS, Google Cloud, or Azure) and understanding of MLOps best practices. - Analytical Skills: Strong foundation in mathematics, statistics, and complex algorithms. - Autonomy: Highly self-motivated with the ability to take a project from conceptualization to deployment, comfortably bridging mid-level execution and senior-level architectural decisions. Requirements - Employment Type: Full Time - Location: Remote - Working Hours: US Business Hours Benefits - Performance-based raises - Minimum 5 days of time off annually - Annual cost-of-living-adjustments at one-year anniversary

Role Description We are seeking a talented and detail-oriented Webflow Developer to build, maintain, and optimize responsive, high-performing websites. In this role, you will be responsible for translating creative UI/UX designs into pixel-perfect, interactive Webflow builds. The ideal candidate has a deep understanding of Webflow's native capabilities, CMS architecture, and custom interactions, along with the ability to write custom code when necessary. - Website Development: Build, test, and deploy fully responsive, accessible websites using Webflow. - Design Implementation: Translate UI/UX design wireframes and high-fidelity mockups (from Figma, Adobe XD, etc.) into functional Webflow pages. - CMS Management: Architect and manage Webflow CMS collections, ensuring dynamic content is easy for non-technical team members to update. - Animations & Interactions: Implement engaging, seamless animations and scroll effects using Webflow Interactions 2.0. - Custom Coding: Write custom HTML, CSS, and JavaScript to extend Webflow’s functionality and integrate third-party APIs or tools when native features are insufficient. - Optimization: Ensure SEO best practices, lightning-fast page load speeds, and seamless cross-browser/cross-device compatibility. - Maintenance & Troubleshooting: Conduct regular website audits, fix bugs, and continuously improve site architecture and performance. Qualifications - Experience: Proven professional experience as a Webflow Developer with a strong, verifiable portfolio of live Webflow sites. - Technical Proficiency: Deep expertise in the Webflow platform, including its Designer, CMS, and Interactions. - Coding Skills: Solid understanding of HTML5, CSS3, and foundational JavaScript. - Design Handoff: Experience collaborating with designers and working seamlessly with tools like Figma. - SEO & Performance: Working knowledge of technical SEO fundamentals, web accessibility (WCAG) standards, and performance optimization techniques. - Core Traits: High attention to detail (pixel-perfect mentality), excellent problem-solving skills, and the ability to work independently. Requirements - Bonus Points (Nice-to-Haves): - Familiarity with standard Webflow frameworks and naming conventions (e.g., Finsweet's Client-First, Relume Library). - Experience with automation and integration tools like Zapier, Make, or Wized. - E-commerce experience, either natively within Webflow or via integrations like Shopify/Shopify Buy Button. Schedule & Work Arrangement - Employment Type: Full time - Location: Remote - Working Hours: US Business hours Benefits - Performance-based raises - Minimum 5 days of time off annually - Annual cost-of-living-adjustments at one-year anniversary

Role Description We are seeking a highly organized and detail-oriented professional for an Administrative and Accounting role that functions heavily as Operations Support. In this position, you will be the bridge between our field operations and payroll/accounting systems. You will ensure our field teams' timesheets are accurate, process payroll adjustments, and handle the administrative closeout and financial reconciliation of completed jobs. Key Responsibilities - Time & Payroll Auditing - Pull lists of field personnel using Motive and Samsara software. - Conduct detailed audits of staff clock-in and clock-out times. - Make necessary adjustments to time logs, specifically ensuring that lunch breaks are accurately recorded. - Prepare and send an Excel file containing all timecard changes and updates to Paylocity for processing. - Job Closeout & Reconciliation - Manage the administrative closeout of daily jobs using ServiceTitan and SmartMoving platforms. - Reconcile all completed job data and financial transactions seamlessly with QuickBooks. Qualifications - Software Proficiency: Experience navigating fleet tracking and operational software, specifically Motive and Samsara. - Spreadsheet Skills: Ability to generate, modify, and format Excel files for payroll exports. - Attention to Detail: High accuracy when auditing timecards and modifying clock-in/clock-out records. Bonus Points (Preferred Qualifications) - Hands-on experience working within QuickBooks. - Familiarity with ServiceTitan (ST) software. - Previous experience using the SmartMoving platform. Schedule & Work Arrangement - Work type: Full-Time - Schedule: US Business Hours - Location: Fully Remote Benefits - Performance-based raises - Minimum 5 days of time off annually - Annual cost-of-living-adjustments at one-year anniversary

Role Description We are seeking a highly assertive and detail-oriented Bilingual Virtual Assistant to oversee fleet safety and compliance using Samsara. This role requires a strong professional who is comfortable taking charge. The client operates with a very straightforward communication style, meaning you must be entirely comfortable giving firm directives to movers and drivers rather than just offering polite reminders. If you thrive in a fast-paced environment where direct communication is standard, this is the role for you. - Samsara Oversight: Continuously monitor the Samsara dashboard to ensure all drivers are properly logged into the system during their shifts. - DVIR Enforcement: Track and mandate the daily completion of Driver Vehicle Inspection Reports (DVIRs) for all active vehicles. - Safety Management: Actively monitor, document, and manage safety events or infractions flagged by the system. - Direct Instruction: Confidently and firmly instruct field staff and movers on compliance protocols (e.g., stating "you must sign in right now" rather than "please remember to sign in"). - Operational Alignment: Ensure all field operations remain compliant with internal safety and tracking standards. Qualifications - Communication Style: Must have a highly assertive communication style. You must be comfortable taking charge and issuing direct, non-negotiable instructions to field crews. - Language Skills: Must be fully bilingual (English and Spanish) to effectively communicate with and instruct a diverse workforce of drivers and movers. - Cultural Fit: Capable of thriving in a straightforward, no-nonsense work environment. - Technical Experience: Familiarity with fleet tracking and safety software; prior experience specifically with Samsara is highly preferred. - Core Traits: Unintimidated, highly organized, detail-oriented, and proactive. Requirements - Seasonal Workload: Hours and coverage requirements will fluctuate based on the season. Expect higher coverage needs and volume during the busy summer months, and lower volume during the winter. - Flexibility: Must have the availability and willingness to provide up to 7-day-a-week coverage during peak operational periods. - Location: Fully Remote. Benefits - Performance-based raises - Minimum 5 days of time off annually - Annual cost-of-living-adjustments at one-year anniversary

Role Description We are a fleet safety and technology company operating a 24/7 call center that supports hundreds of commercial trucking fleets across the United States. We are looking for a reliable, empathetic, and detail-oriented Safety Assistant to provide critical weekend coverage. As the frontline point of contact for commercial truck drivers and fleet managers, you will manage accident and roadside inspection intakes, troubleshoot fleet technology, and ensure that safety data is captured accurately. This role requires a calm head and a professional demeanor, as you will often assist individuals during high-stress situations. Key Responsibilities - Fleet Safety Support - Frontline Communication: Answer incoming calls from commercial truck drivers and fleet managers. - Technical Troubleshooting: Assist with Electronic Logging Device (ELD) and fleet camera issues using provided guides. - Alert Monitoring: Monitor and respond to real-time alerts from internal systems. - Record Keeping: Maintain meticulous logs of all issues, troubleshooting steps, and resolutions. - Accident & Roadside Inspection Intake - Structured Intake: Follow templated scripts to gather essential data (contact info, location, police report numbers, and violation details). - CRM Documentation: Accurately document intake information in real-time during calls. - Crisis Management: Maintain a professional and compassionate tone with callers who may be stressed or injured. - Escalation: Identify high-priority or severe cases and escalate immediately according to company protocol. - Administrative & Communication - Data Integrity: Perform light administrative tasks, including data entry and documentation updates. - Team Collaboration: Use Slack and internal tools to ensure smooth handoffs between shifts. - Reporting: Summarize unresolved weekend issues for the weekday operations team. Qualifications - 1–3 years of experience in a call center, virtual assistant, customer service, or intake specialist role. - Exceptional English proficiency (verbal and written) with a clear, professional phone presence. - High Emotional Intelligence: Proven ability to handle high-stress callers with patience and empathy. - Technical Savvy: Proficiency with CRM software, VoIP systems, Slack, and Google Suite/Microsoft Office. - Home Office: Reliable high-speed internet and a quiet, dedicated workspace. - Compliance: Willingness to sign an NDA and handle sensitive information with discretion. Requirements - Experience in trucking, fleet management, or the transportation industry (preferred). - Familiarity with ELDs, fleet cameras, or telematics (e.g., Motive, Samsara, Geotab) (preferred). - Experience with personal injury or legal intake processes (preferred). Benefits - This role does not include company-provided benefits or paid leaves. - The candidate is responsible for their own taxes and statutory contributions. - Payroll is issued every other Wednesday, covering the prior 14 calendar days.

Role Description We are seeking an Operations Automation Architect to design, implement, and maintain the operational backbone of our business. This is strictly a technical and architectural role—not an administrative or executive assistant position. We are looking for an architect who can solve complex data integration challenges and build robust, automated systems that drive real-time operational visibility. Your primary objective is to eliminate manual process friction, centralize project data, and build automated workflows that seamlessly connect our financial systems with our project management execution. Core Responsibilities - Systems Integration & Data Engineering: Build and maintain automated pipelines that extract financial "budget-to-actual" data from Aspire and integrate it into our project management ecosystem. - Workflow Automation: Design and deploy automated workflows in ClickUp that translate high-level project tasks into structured, actionable items, replacing manual data entry and disjointed communication. - AI Implementation: Leverage Claude to create intelligent, automated daily briefings and reporting structures by defining the logic that synthesizes complex project status updates into clear, digestible insights. - Process Optimization: Continuously audit our operational workflows to identify bottlenecks and manual redundancies, replacing them with scalable, repeatable automation logic. - Technical Reporting: Create and maintain dashboards that provide transparent, real-time insights into project health, resource allocation, and budget performance. Technical Requirements - Platform Mastery: Expert-level proficiency in ClickUp, including creating complex automations, custom fields, and reporting dashboards. - Data Extraction & Integration: Proven experience in data extraction and system integration, with a demonstrated ability to navigate closed or proprietary systems (like Aspire) to pull financial data and push it into other platforms. - AI/LLM Proficiency: Practical experience using Claude (or similar LLMs) to automate content, data analysis, or synthesis tasks, including building prompts and system instructions that produce consistent, reliable output. - Analytical Rigor: Strong capability in financial data modeling with the ability to bridge the gap between raw financial numbers and project management actions. Schedule & Work Arrangement - Employment Type: Full-time position (40 hours per week). - Location: Fully Remote. - Working Hours: Standard US business hours. - Flexibility: Possibility of weekend shifts as needed to effectively support ongoing client operations.

Role Description We are seeking a highly organized and customer-focused Virtual Assistant to support a thriving business in the essential home services sector. This fully remote position is ideal for a proactive individual eager to contribute to smooth operations and exceptional client experiences by managing service requests and ensuring the efficient dispatch of field technicians. Key Responsibilities - Dispatching & Logistics: Efficiently manage and dispatch service technicians, optimizing schedules and routes for timely client appointments. - Customer Support: Serve as the primary point of contact for customer inquiries, providing professional and courteous assistance via phone and email. - Data Management: Log service requests, update customer records, and maintain accurate dispatching information across relevant systems. - Client Communication: Communicate proactively with clients regarding service status, appointment confirmations, and any potential delays. - Issue Resolution: Handle customer feedback and resolve issues promptly to ensure high levels of satisfaction. - Team Collaboration: Collaborate directly with field teams to ensure seamless service delivery and operational alignment. Qualifications - Experience: Proven track record in a customer service or dispatching role, preferably within a service-oriented industry. - Communication Skills: Exceptional verbal and written communication abilities. - Organization: Strong organizational skills with the capacity to manage multiple priorities in a fast-paced environment. - Technical Proficiency: Comfort and proficiency with ServiceTitan CRM, scheduling tools, and standard office applications. - Core Traits: Strong problem-solving aptitude paired with keen attention to detail. - Remote Infrastructure: Ability to work independently with minimal supervision from a dedicated home office setup equipped with reliable, high-speed internet. Requirements - Employment Type: Full-time position (40 hours per week). - Location: Fully Remote. - Working Hours: Standard US business hours. - Flexibility: Possibility of weekend shifts as needed to effectively support ongoing client operations.

Role Description We are seeking an advanced Solutions Architect & Automation Virtual Assistant to design, build, and optimize our digital operations infrastructure. This is not a data entry or basic admin role—we need a highly technical, self-driven systems specialist who can connect platform workflows, build intelligent AI agents, and eliminate manual bottlenecks. - Workflow Automation & AI Deployment: Architect and implement end-to-end automation pipelines utilizing ChatGPT/OpenAI APIs, Zapier, custom webhooks, and APIs to streamline business operations. - Systems Integration: Seamlessly connect and maintain communication between our core software stack, including SmartMoving, RingCentral, Gmail, Mailchimp, Samsara, and Discord. - AI Chat Agent Development: Build, train, and manage conversational AI chat agents to optimize internal communications and customer touchpoints. - Data Structuring & Formatting: Design clean, reliable data mapping protocols across platforms (e.g., transforming raw RingCentral call notes into structured, actionable fields within SmartMoving). - Independent Troubleshooting: Monitor system logs, proactively identify data-flow breakages, and rapidly engineer fixes without requiring technical supervision. - Technical Innovation: Stay at the forefront of the emerging AI landscape, continually testing and proposing new tools or methodologies to improve company efficiency. Qualifications - Proven Automation Portfolio: 3+ years of experience building complex, multi-step zaps, handling raw webhook payloads, and configuring API authorizations. - Tech Stack Mastery: Hands-on, deep familiarity with CRM/logistics tools (ideally SmartMoving), communication platforms (RingCentral, Discord), and fleet/marketing data (Samsara, Mailchimp). - Data Literacy: Strong capability in manipulating and formatting data structures (JSON parameters, text parsing, and regex logic). - Architect Mindset: Ability to look at a manual, disorganized business process and independently map out a frictionless, automated solution. - Communication & Autonomy: Exceptional written English skills, a highly proactive troubleshooting attitude, and the comfort level to work completely unmanaged. Requirements - The Ramp-Up: This role begins as a specialized part-time engagement with an immediate pathway to full-time hours as you successfully optimize our primary system workflows. - No Hand-Holding: You will be given high-level operational objectives and the access keys; you are expected to research, test, and present finalized solutions.

Role Description We are seeking a dedicated and experienced Financial Virtual Assistant to support a thriving company in the plumbing, air conditioning, and electrical services industry. This fully remote position offers the opportunity to play a crucial role in managing our daily financial operations, data integrity, and system workflows. The ideal candidate will bridge the gap between field service operations and backend accounting by leveraging specialized industry software to ensure absolute accuracy and operational efficiency. Key Responsibilities - Systems Integration: Seamlessly manage workflows between ServiceTitan and QuickBooks Online, ensuring accurate batching, invoice syncing, and database reconciliation. - Accounts Payable: Oversee full-cycle AP processes, including field-vendor invoice verification, expense classification, and purchase order tracking. - Accounts Receivable: Manage trade and residential AR duties, converting field jobs to finalized invoices, tracking payment statuses, and supporting collection efforts. - Core Accounting Support: Perform daily financial data entry, assist with monthly bank and credit card reconciliations, and maintain pristine, audit-ready financial records. - Payroll Administration: Support payroll workflows by auditing technician timesheets, tracking commission/bonus structures within ServiceTitan, and organizing accurate records. - Document Management: Maintain a secure, highly organized digital archiving system for all contracts, receipts, permits, and financial compliance documents. Qualifications - Industry Software Mastery: Proven, hands-on experience navigating ServiceTitan and QuickBooks Online is strictly required. - Professional Experience: 3+ years of progressive experience in a finance administration, bookkeeping, or specialized accounting support role. - Niche Knowledge: Prior experience working with residential or commercial trade services (Plumbing, HVAC, or Electrical) is highly preferred. - Technical Proficiency: Advanced command of Microsoft Office Suite (especially Excel pivot tables and formulas) and secure cloud storage tools. - Core Competencies: Exceptional attention to numerical detail, high organizational skills, and the ability to work autonomously with sensitive financial data. Requirements - Employment Type: Contractor. - Hours: Full-time; availability during US business hours required. - Flexibility: Occasional availability outside standard hours may be required. - Status: Independent contractor; no company-provided equipment. - Benefits: This role does not include company-provided benefits or paid leave. - Taxes: Contractor is responsible for their own taxes and statutory contributions. - Payroll: Payments issued according to the company’s standard contractor payroll schedule.