Virtual Assist

• Create accurate as-built residential models in Chief Architect from Matterport scans, surveys, photos, sketches, and field measurements. • Develop detailed 3D models of existing and proposed homes, additions, remodels, and custom residential projects. • Model site conditions including topography, grading, retaining walls, docks, seawalls, driveways, landscaping, hardscapes, and outdoor living spaces. • Produce complete bid-set and construction drawing packages, including site plans, floor plans, elevations, sections, details, demolition plans, and cabinet layouts. • Prepare professional drawing sets in multiple sheet sizes and scales according to company standards. • Create high-quality 3D visualizations, photorealistic renderings, and presentation materials for client meetings and project proposals. • Utilize rendering and visualization software to enhance lighting, materials, environments, backgrounds, and overall presentation quality. • Review, refine, and correct Chief Architect models to ensure structural logic, proper layering, and drafting accuracy. • Identify and resolve design conflicts, drafting errors, missing information, and constructability concerns. • Maintain company drafting standards, templates, libraries, layer structures, and file organization systems. • Collaborate with designers, project managers, estimators, and leadership throughout all phases of project development. • Translate conceptual designs into accurate and buildable construction documentation. • Ensure all plans, models, and renderings are completed on schedule and meet company quality standards. • Manage project revisions, plan updates, version control, and document organization. • Assist in developing design alternatives, space planning solutions, and value-engineering recommendations when requested. • Support permitting, estimating, and construction teams by providing accurate drawings and project documentation. • Participate in quality assurance reviews and continuously improve drafting workflows, standards, and processes. • Stay current with Chief Architect updates, industry best practices, residential construction methods, and emerging design technologies.

Role Description We are seeking an elite-level Chief Architect Designer / Draftsman who is highly proficient in Chief Architect software and capable of producing accurate as-built models, construction drawing sets, and photorealistic renderings for high-end residential remodeling and custom home projects. This is a client-facing role, requiring strong spoken and written English communication skills with clear fluency and a neutral or minimal accent, as the candidate will participate in client discussions, presentations, and design reviews. - Create accurate as-built residential models in Chief Architect from Matterport scans, surveys, photos, sketches, and field measurements. - Develop detailed 3D models of existing and proposed homes, additions, remodels, and custom residential projects. - Model site conditions including topography, grading, retaining walls, docks, seawalls, driveways, landscaping, hardscapes, and outdoor living spaces. - Produce complete bid-set and construction drawing packages, including site plans, floor plans, elevations, sections, details, demolition plans, and cabinet layouts. - Prepare professional drawing sets in multiple sheet sizes and scales according to company standards. - Create high-quality 3D visualizations, photorealistic renderings, and presentation materials for client meetings and project proposals. - Utilize rendering and visualization software to enhance lighting, materials, environments, backgrounds, and overall presentation quality. - Review, refine, and correct Chief Architect models to ensure structural logic, proper layering, and drafting accuracy. - Identify and resolve design conflicts, drafting errors, missing information, and constructability concerns. - Maintain company drafting standards, templates, libraries, layer structures, and file organization systems. - Collaborate with designers, project managers, estimators, and leadership throughout all phases of project development. - Translate conceptual designs into accurate and buildable construction documentation. - Ensure all plans, models, and renderings are completed on schedule and meet company quality standards. - Manage project revisions, plan updates, version control, and document organization. - Assist in developing design alternatives, space planning solutions, and value-engineering recommendations when requested. - Support permitting, estimating, and construction teams by providing accurate drawings and project documentation. - Participate in quality assurance reviews and continuously improve drafting workflows, standards, and processes. - Stay current with Chief Architect updates, industry best practices, residential construction methods, and emerging design technologies. Qualifications - Expert-level proficiency in Chief Architect software with a minimum of 3 years of professional residential drafting and design experience. - Strong understanding of residential construction methods, building systems, construction documentation, and drafting standards. - Experience creating accurate as-built models from Matterport scans, field measurements, surveys, and existing plans. - Ability to produce complete residential drawing packages, bid sets, floor plans, elevations, sections, and detailed construction documents. - Experience modeling complex site conditions, including topography, grading, landscaping, retaining walls, docks, seawalls, and other exterior features. - Strong knowledge of layer management, file organization, quality control, and version management within Chief Architect. - Experience creating high-quality 3D models, visualizations, and photorealistic renderings for client presentations and project proposals. - Familiarity with rendering and visualization software that enhances Chief Architect presentations is preferred. - Degree in Architecture, Residential Design, Architectural Technology, Drafting, or a related field is preferred but not required. - Experience with residential remodeling, additions, renovations, and custom home projects is highly preferred. - Knowledge of residential permitting processes, building codes, and construction practices is a plus. - Strong spoken and written English communication skills with a neutral/minimal accent; must be comfortable in client-facing conversations, presentations, and design discussions. - Exceptional attention to detail, accuracy, and problem-solving abilities. - Ability to work independently, manage multiple projects simultaneously, and consistently meet deadlines in a fast-paced environment. - Strong collaboration skills with designers, project managers, estimators, and construction teams. - Opportunity to contribute to a growing business by enhancing efficiency and client experience. - Supportive and collaborative work environment.

• Review project proposals and architectural blueprints. • Identify and count light fixtures, outlets, wiring, and other electrical components. • Input data into specialized estimation software (training provided if needed). • Calculate material quantities and costs for project planning. • Develop detailed project scopes to assess contract sizes. • Collaborate with team members to prepare actionable plans for technicians. • Manage emails, calendars, and scheduling. • Organize and maintain files and documents (digital and physical as needed). • Prepare reports, presentations, and other materials. • Act as a point of contact for internal and external communications. • Respond to emails, messages, and phone calls promptly. • Take meeting notes and provide summaries when necessary. • Track project progress and deadlines. • Coordinate with team members to ensure timely completion of tasks. • Handle research tasks for project planning or problem-solving. • Handle client inquiries or concerns professionally. • Provide basic troubleshooting and escalate issues when needed. • Assist with managing social media accounts, including scheduling posts and engaging with audiences. • Create or edit content for newsletters, blogs, or promotional campaigns.

• Respond to inbound sales inquiries through email, phone, chat, or social media channels • Conduct outbound prospecting and lead generation to identify potential clients and business opportunities • Qualify leads and schedule appointments or demos for the sales team • Build and maintain strong relationships with existing and prospective clients • Manage and update CRM systems with accurate customer and sales information • Prepare quotations, proposals, contracts, and sales presentations • Follow up on leads, proposals, and pending client requirements to drive conversions • Coordinate with marketing and operations teams to ensure smooth client onboarding and service delivery • Monitor sales pipelines, track progress, and provide regular sales reports • Support account management activities and maintain customer satisfaction • Assist in achieving monthly and quarterly sales targets and KPIs • Conduct market research and competitor analysis to identify trends and opportunities • Handle customer concerns or inquiries professionally and escalate issues when necessary • Maintain organized records of communications, transactions, and client interactions • Participate in sales meetings, training sessions, and strategy discussions • Maintain regular follow-ups with warm leads and inactive clients to maximize sales opportunities • Coordinate with external clients to gather requirements and provide product or service information • Identify upselling and cross-selling opportunities within existing accounts • Prepare and submit accurate sales forecasts and pipeline updates to management • Support onboarding of new clients by ensuring smooth handoff and documentation completion • Track customer feedback and communicate insights to improve products, services, and sales processes • Assist in developing sales scripts, templates, and outreach strategies • Attend virtual networking events, webinars, or industry meetings to generate new business opportunities • Ensure all sales activities comply with company policies and procedures • Collaborate with the recruitment or operations team to align client expectations and delivery timelines

Role Description - Respond to inbound sales inquiries through email, phone, chat, or social media channels - Conduct outbound prospecting and lead generation to identify potential clients and business opportunities - Qualify leads and schedule appointments or demos for the sales team - Build and maintain strong relationships with existing and prospective clients - Manage and update CRM systems with accurate customer and sales information - Prepare quotations, proposals, contracts, and sales presentations - Follow up on leads, proposals, and pending client requirements to drive conversions - Coordinate with marketing and operations teams to ensure smooth client onboarding and service delivery - Monitor sales pipelines, track progress, and provide regular sales reports - Support account management activities and maintain customer satisfaction - Assist in achieving monthly and quarterly sales targets and KPIs - Conduct market research and competitor analysis to identify trends and opportunities - Handle customer concerns or inquiries professionally and escalate issues when necessary - Maintain organized records of communications, transactions, and client interactions - Participate in sales meetings, training sessions, and strategy discussions - Maintain regular follow-ups with warm leads and inactive clients to maximize sales opportunities - Coordinate with external clients to gather requirements and provide product or service information - Identify upselling and cross-selling opportunities within existing accounts - Prepare and submit accurate sales forecasts and pipeline updates to management - Support onboarding of new clients by ensuring smooth handoff and documentation completion - Track customer feedback and communicate insights to improve products, services, and sales processes - Assist in developing sales scripts, templates, and outreach strategies - Attend virtual networking events, webinars, or industry meetings to generate new business opportunities - Ensure all sales activities comply with company policies and procedures - Collaborate with the recruitment or operations team to align client expectations and delivery timelines Qualifications - At least 2 years of experience in sales, inside sales, customer service, or business development - Strong verbal and written communication skills in English - Excellent negotiation, persuasion, and relationship-building skills - Proficient in Google Workspace or Microsoft Office Suite - Familiarity with CRM platforms such as HubSpot, Salesforce, Zoho, or Pipedrive - Ability to manage multiple leads and prioritize tasks effectively - Strong organizational and time management skills - Goal-oriented mindset with the ability to work independently and as part of a team - Experience with sales reporting, lead tracking, and pipeline management is an advantage - Comfortable working in a fast-paced and target-driven environment Benefits - Flexible work-from-home opportunity - Opportunity to contribute to a growing business by enhancing efficiency and client experience - Supportive and collaborative work environment - Paid training - Work from home Schedule - 40 hours per week - Monday to Friday - Night shift / Flexible shift

• Manage executive calendars, scheduling, meetings, and daily operational priorities • Handle inbox and email management, including filtering, responding, and escalating key items • Support leadership with internal communications, reporting, and cross-team coordination • Maintain and update project tracking systems, CRM records, and construction logs • Prepare, organize, and manage construction documentation including RFIs, submittals, and project correspondence • Create, edit, and revise construction drawings using CAD software such as Autodesk AutoCAD or similar tools • Interpret architectural and engineering plans and convert them into clear field-ready drawings and markups • Perform plan takeoffs, redlines, and drawing revisions based on field feedback and project requirements • Assist estimating and preconstruction teams with drawing organization and scope clarification • Maintain vendor databases, CSI division breakdowns, and subcontractor directories • Review vendor proposals and material specifications for completeness and alignment with project requirements • Coordinate with project managers, superintendents, and subcontractors to ensure design intent is followed in the field • Identify inconsistencies, conflicts, or gaps in drawings before and during construction • Support MEP coordination efforts (electrical, plumbing, HVAC) where applicable • Organize and maintain digital filing systems, shared drives, and project documentation structures • Develop and maintain SOPs (standard operating procedures) for recurring workflows and processes • Track bids, proposals, and project pipelines in structured systems or CRM tools • Assist with compliance documentation, insurance requests, and audit preparation when needed

Role Description We are looking for a highly organized and proactive Executive Assistant with a strong construction background and CAD design capability. The ideal candidate is detail-oriented, technically skilled, and able to support both executive-level operations and construction project execution. This role requires someone who can manage administrative tasks, coordinate across field and office teams, and produce or edit construction drawings using CAD software. You must be comfortable working in a fast-paced general contracting environment where accuracy, speed, and accountability are critical. - Manage executive calendars, scheduling, meetings, and daily operational priorities - Handle inbox and email management, including filtering, responding, and escalating key items - Support leadership with internal communications, reporting, and cross-team coordination - Maintain and update project tracking systems, CRM records, and construction logs - Prepare, organize, and manage construction documentation including RFIs, submittals, and project correspondence - Create, edit, and revise construction drawings using CAD software such as Autodesk AutoCAD or similar tools - Interpret architectural and engineering plans and convert them into clear field-ready drawings and markups - Perform plan takeoffs, redlines, and drawing revisions based on field feedback and project requirements - Assist estimating and preconstruction teams with drawing organization and scope clarification - Maintain vendor databases, CSI division breakdowns, and subcontractor directories - Review vendor proposals and material specifications for completeness and alignment with project requirements - Coordinate with project managers, superintendents, and subcontractors to ensure design intent is followed in the field - Identify inconsistencies, conflicts, or gaps in drawings before and during construction - Support MEP coordination efforts (electrical, plumbing, HVAC) where applicable - Organize and maintain digital filing systems, shared drives, and project documentation structures - Develop and maintain SOPs (standard operating procedures) for recurring workflows and processes - Track bids, proposals, and project pipelines in structured systems or CRM tools - Assist with compliance documentation, insurance requests, and audit preparation when needed Qualifications - 2–3+ years of experience in construction, drafting, architecture, or project coordination - Strong proficiency in CAD software (AutoCAD or equivalent) - Solid understanding of construction drawings, detailing, and plan interpretation - Experience in general contracting, commercial construction, or design-build environments preferred - Familiarity with construction processes including submittals, RFIs, change orders, and takeoffs - Knowledge of MEP systems (mechanical, electrical, plumbing) is a strong plus - Strong organizational and documentation skills with high attention to detail - Excellent written and verbal communication skills in English - Proficient in Google Workspace (Docs, Sheets, Drive, Calendar) or Microsoft Office - Experience using CRM or project management tools (e.g., ClickUp, Asana, Trello, Notion, or similar) - Ability to work independently and manage multiple priorities in a fast-paced environment - Strong problem-solving mindset with the ability to think like a builder and anticipate field issues - Comfortable working with remote teams, vendors, and field personnel - High level of accountability, discretion, and professionalism when handling sensitive project data Benefits - Work-from-home opportunity - Opportunity to contribute to a growing business by enhancing efficiency and client experience - Supportive and collaborative work environment

• Handle inbound and outbound customer communication via phone, email, SMS, or chat • Provide professional and timely customer support while maintaining a positive client experience • Update and manage customer information accurately in JobNimbus CRM • Follow company SOPs, scripts, and workflows consistently • Schedule appointments and coordinate follow-ups with clients and internal teams • Monitor customer inquiries and ensure all tickets or requests are resolved promptly • Document customer interactions, notes, and updates inside the CRM • Assist with lead management, status updates, and pipeline tracking • Perform data entry and maintain organized digital records • Escalate customer concerns or urgent issues to the appropriate department • Coordinate with sales and operations teams to ensure smooth customer onboarding and service delivery • Track task completion and maintain daily productivity targets • Assist with quality assurance by ensuring all processes are completed accurately • Maintain confidentiality of customer and company information • Provide general administrative support and assist with special projects as needed

We are looking for a highly organized and proactive Virtual Assistant to support daily administrative, operational, and communication needs. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities with minimal supervision. This role requires excellent communication skills, time management, and the ability to work efficiently in a fast-paced environment. **Key Responsibilities:** - Provide comprehensive executive and administrative support, including calendar - management, email and inbox management, scheduling, meeting coordination, travel arrangements, document preparation, data entry, and project tracking. - Manage day-to-day operational tasks, maintain organized digital filing systems, update - CRM and project management platforms, and assist with process documentation and SOP creation. - Support recruitment efforts by sourcing, screening, and coordinating candidates for blue-collar, field, and operational roles through various job boards, social media platforms, referrals, and networking channels. - Conduct initial candidate outreach and screening interviews, schedule interviews, - maintain applicant tracking systems (ATS), and ensure a positive candidate experience throughout the hiring process. - Coordinate onboarding activities, including offer letters, new hire documentation, background checks, and orientation scheduling. - Track recruitment pipelines, hiring metrics, and staffing progress while providing regular updates and recommendations to leadership. - Assist leadership in workforce planning by identifying staffing needs, building talent - pipelines, and implementing efficient hiring processes that support business growth. - Follow up with candidates, hiring managers, and new hires to ensure smooth communication and successful hiring outcomes. - Support client and vendor communications, respond to inquiries, and maintain professional relationships on behalf of the company. - Conduct research, gather market and competitor insights, and prepare reports, presentations, and summaries for leadership review. - Monitor task deadlines, coordinate cross-functional projects, and ensure priorities are completed accurately and on time. - Handle confidential business, employee, and candidate information with professionalism and discretion. - Identify opportunities to improve administrative and recruiting workflows, helping increase operational efficiency and team productivity. - Provide general administrative support and assist with special projects as assigned by leadership.

Role Description We are looking for a highly organized and proactive Virtual Assistant to support daily administrative, operational, and communication needs. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities with minimal supervision. This role requires excellent communication skills, time management, and the ability to work efficiently in a fast-paced environment. - Provide comprehensive executive and administrative support, including: - Calendar management - Email and inbox management - Scheduling - Meeting coordination - Travel arrangements - Document preparation - Data entry - Project tracking - Manage day-to-day operational tasks, maintain organized digital filing systems, update CRM and project management platforms, and assist with process documentation and SOP creation. - Support recruitment efforts by sourcing, screening, and coordinating candidates for blue-collar, field, and operational roles through various job boards, social media platforms, referrals, and networking channels. - Conduct initial candidate outreach and screening interviews, schedule interviews, maintain applicant tracking systems (ATS), and ensure a positive candidate experience throughout the hiring process. - Coordinate onboarding activities, including: - Offer letters - New hire documentation - Background checks - Orientation scheduling - Track recruitment pipelines, hiring metrics, and staffing progress while providing regular updates and recommendations to leadership. - Assist leadership in workforce planning by identifying staffing needs, building talent pipelines, and implementing efficient hiring processes that support business growth. - Follow up with candidates, hiring managers, and new hires to ensure smooth communication and successful hiring outcomes. - Support client and vendor communications, respond to inquiries, and maintain professional relationships on behalf of the company. - Conduct research, gather market and competitor insights, and prepare reports, presentations, and summaries for leadership review. - Monitor task deadlines, coordinate cross-functional projects, and ensure priorities are completed accurately and on time. - Handle confidential business, employee, and candidate information with professionalism and discretion. - Identify opportunities to improve administrative and recruiting workflows, helping increase operational efficiency and team productivity. - Provide general administrative support and assist with special projects as assigned by leadership. Qualifications - Minimum 2 years of experience as an Executive Assistant, Virtual Assistant, Recruiter, Talent Acquisition Specialist, or similar role. - Proven experience recruiting blue-collar, trade, construction, field service, or operational staff preferred. - Strong understanding of sourcing techniques and candidate screening processes. - Excellent verbal and written English communication skills. - Experience with Applicant Tracking Systems (ATS), CRM platforms, and recruiting tools. - Proficient in Google Workspace (Docs, Sheets, Drive, Calendar) and/or Microsoft Office Suite. - Familiarity with project management tools such as ClickUp, Asana, Trello, Slack, or Notion. - Strong organizational, analytical, and problem-solving skills. - Ability to manage multiple priorities while maintaining attention to detail. - Self-starter who can work independently with minimal supervision. Benefits - Flexible work-from-home opportunity. - Opportunity to contribute to a growing business by enhancing efficiency and client experience. - Supportive and collaborative work environment.