Hireframe

We are looking for a part-time Staff Accountant who is enthusiastic about working independently. This role demands a fast-paced environment and keen attention to detail. The perfect candidate will excel in organizing data with spreadsheets. This is a part-time position (20 hours per week) and will follow US Eastern business working hours. **Duties and Responsibilities** - Full-cycle bookkeeping across multiple entities in QuickBooks Online - Payroll processing and AP management via Gusto - Month-end close and reconciliations across multiple bank platforms - Weekly cash and spend summaries with clear, executive-facing reporting for the founder - Expense categorization, reimbursements, and ongoing bookkeeping hygiene - Proactive flagging of spend trends and burn rate concerns

Role Description We are looking for a part-time Staff Accountant who is enthusiastic about working independently. This role demands a fast-paced environment and keen attention to detail. The perfect candidate will excel in organizing data with spreadsheets. This is a part-time position (20 hours per week) and will follow US Eastern business working hours. - Full-cycle bookkeeping across multiple entities in QuickBooks Online - Payroll processing and AP management via Gusto - Month-end close and reconciliations across multiple bank platforms - Weekly cash and spend summaries with clear, executive-facing reporting for the founder - Expense categorization, reimbursements, and ongoing bookkeeping hygiene - Proactive flagging of spend trends and burn rate concerns - Experienced individual who possesses and demonstrates key organizational skills, including but not limited to: - Physical organization - Prioritization skills - Collaboration - Effective communication (both written and verbal) - Time management - Self-motivation - Self-management Qualifications - 4+ years of accounting or bookkeeping experience, ideally across multiple entities - QuickBooks Online proficiency — non-negotiable - Gusto experience strongly preferred - Ability to produce clean, founder-friendly financial reports — not just pulling data, but interpreting it - Strong written English for async communication via Discord and Gmail Benefits - Permanent remote work flexibility - Paid Time Off - Health Maintenance Organization (HMO) coverage - Annual performance bonuses - Dedicated coaches offer an extra channel of support and skill-building - Opportunities for professional growth

• Send daily customized outbound brand outreach emails using templates and Affinity CRM • Execute systematic follow-ups every 2–3 business days for non-responders • Track and maintain brand and deal pipelines in Affinity (status, stages, communications) • Respond to inbound RFPs and brand inquiries in a timely manner • Build targeted brand outreach lists by vertical and category • Support contract workflows: redlining against the pod's guide, version tracking, and storage; coordinate with Greenroom (third-party legal) for final contract review • Manage and track brand campaign deliverables (content, demos, links) and confirm client and brand satisfaction post-deal • Assist with invoicing and deal documentation • Update CRM tools (Affinity, CreatorIQ, Airtable) with deal status and pipeline data • Manage scheduling for creator calls, brand meetings, and internal pod syncs • Inbox management: filtering, templated replies, and follow-ups as needed • Book and coordinate team and client travel and gifting • Support content calendar maintenance and upload scheduling • Attend daily pod stand-ups and take detailed meeting notes • Produce daily and weekly pod status reports • Provide ad hoc operational support as needed by pod leadership • Pull social media and content performance analytics as requested • Maintain creator profiles, internal rosters, and deal tracking sheets

Role Description You will serve as the operational engine of a digital talent management pod — handling brand sourcing and outreach, deal tracking, brand campaign execution, team admin & scheduling, and contract redlining. This role is ideal for someone who thrives in a fast-paced, high-volume environment, takes pride in flawless execution, and stays calm under pressure. You will be embedded directly in key pod workflows, working primarily with a pod member who will provide hands-on direction and training. This role is designed as a pathway into digital talent management and brand partnerships. Duties and Responsibilities - Brand Sourcing & Outreach - Send daily customized outbound brand outreach emails using templates and Affinity CRM - Execute systematic follow-ups every 2–3 business days for non-responders - Track and maintain brand and deal pipelines in Affinity (status, stages, communications) - Respond to inbound RFPs and brand inquiries in a timely manner - Build targeted brand outreach lists by vertical and category - Brand Deal Contracting & Execution - Support contract workflows: redlining against the pod's guide, version tracking, and storage; coordinate with Greenroom (third-party legal) for final contract review - Manage and track brand campaign deliverables (content, demos, links) and confirm client and brand satisfaction post-deal - Assist with invoicing and deal documentation - Update CRM tools (Affinity, CreatorIQ, Airtable) with deal status and pipeline data - Scheduling & Administrative Support - Manage scheduling for creator calls, brand meetings, and internal pod syncs - Inbox management: filtering, templated replies, and follow-ups as needed - Book and coordinate team and client travel and gifting - Support content calendar maintenance and upload scheduling - Attend daily pod stand-ups and take detailed meeting notes - Produce daily and weekly pod status reports - Provide ad hoc operational support as needed by pod leadership - Pull social media and content performance analytics as requested - Maintain creator profiles, internal rosters, and deal tracking sheets Qualifications - High sense of urgency and responsiveness; this team moves fast - Exceptional written communication — strong grammar, concise messaging, and an eye for detail - Organized and process-driven — able to manage high-volume tasks without things falling through the cracks - Comfortable with ambiguity and able to problem-solve independently - Even temperament — not easily rattled when things go sideways - Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar) Nice-to-Haves - Familiarity with Affinity CRM, CreatorIQ, or Airtable - Experience in talent management, influencer marketing, or the digital creator economy space - Understanding of social media platform sponsorship (YouTube, Twitch, TikTok, etc.) and brand deal structures - Experience supporting a high-volume outreach function (sales, partnerships, or similar) Benefits - Permanent remote work flexibility - Paid Time Off - Health Maintenance Organization (HMO) coverage - Annual performance bonuses - Dedicated coaches offer an extra channel of support and skill-building - Opportunities for professional growth

• Send daily customized outbound brand outreach emails using templates and Affinity CRM • Execute systematic follow-ups every 2–3 business days for non-responders • Track and maintain brand and deal pipelines in Affinity (status, stages, communications) • Respond to inbound RFPs and brand inquiries in a timely manner • Build targeted brand outreach lists by vertical and category • Support contract workflows: redlining against the pod's guide, version tracking, and storage; coordinate with Greenroom (third-party legal) for final contract review • Manage and track brand campaign deliverables (content, demos, links) and confirm client and brand satisfaction post-deal • Assist with invoicing and deal documentation • Update CRM tools (Affinity, CreatorIQ, Airtable) with deal status and pipeline data • Manage scheduling for creator calls, brand meetings, and internal pod syncs • Inbox management: filtering, templated replies, and follow-ups as needed • Book and coordinate team and client travel and gifting • Support content calendar maintenance and upload scheduling • Attend daily pod stand-ups and take detailed meeting notes • Produce daily and weekly pod status reports • Provide ad hoc operational support as needed by pod leadership • Pull social media and content performance analytics as requested • Maintain creator profiles, internal rosters, and deal tracking sheets

Role Description You will serve as the operational engine of a digital talent management pod — handling brand sourcing and outreach, deal tracking, brand campaign execution, team admin & scheduling, and contract redlining. This role is ideal for someone who thrives in a fast-paced, high-volume environment, takes pride in flawless execution, and stays calm under pressure. You will be embedded directly in key pod workflows, working primarily with a pod member who will provide hands-on direction and training. This role is designed as a pathway into digital talent management and brand partnerships. Duties and Responsibilities - Brand Sourcing & Outreach - Send daily customized outbound brand outreach emails using templates and Affinity CRM - Execute systematic follow-ups every 2–3 business days for non-responders - Track and maintain brand and deal pipelines in Affinity (status, stages, communications) - Respond to inbound RFPs and brand inquiries in a timely manner - Build targeted brand outreach lists by vertical and category - Brand Deal Contracting & Execution - Support contract workflows: redlining against the pod's guide, version tracking, and storage; coordinate with Greenroom (third-party legal) for final contract review - Manage and track brand campaign deliverables (content, demos, links) and confirm client and brand satisfaction post-deal - Assist with invoicing and deal documentation - Update CRM tools (Affinity, CreatorIQ, Airtable) with deal status and pipeline data - Scheduling & Administrative Support - Manage scheduling for creator calls, brand meetings, and internal pod syncs - Inbox management: filtering, templated replies, and follow-ups as needed - Book and coordinate team and client travel and gifting - Support content calendar maintenance and upload scheduling - Attend daily pod stand-ups and take detailed meeting notes - Produce daily and weekly pod status reports - Provide ad hoc operational support as needed by pod leadership - Pull social media and content performance analytics as requested - Maintain creator profiles, internal rosters, and deal tracking sheets Qualifications - High sense of urgency and responsiveness; this team moves fast - Exceptional written communication — strong grammar, concise messaging, and an eye for detail - Organized and process-driven — able to manage high-volume tasks without things falling through the cracks - Comfortable with ambiguity and able to problem-solve independently - Even temperament — not easily rattled when things go sideways - Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar) Nice-to-Haves - Familiarity with Affinity CRM, CreatorIQ, or Airtable - Experience in talent management, influencer marketing, or the digital creator economy space - Understanding of social media platform sponsorship (YouTube, Twitch, TikTok, etc.) and brand deal structures - Experience supporting a high-volume outreach function (sales, partnerships, or similar) Benefits - Permanent remote work flexibility - Paid Time Off - Health Maintenance Organization (HMO) coverage - Annual performance bonuses - Dedicated coaches offer an extra channel of support and skill-building - Opportunities for professional growth Company Description Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.

• Review manufacturer documentation and extract relevant ingredient data • Independently source and verify ingredient information, including contacting manufacturers to obtain missing or updated documentation • Accurately input and update ingredient information in Health-e Pro’s database • Set up and maintain single ingredient recipes within the system • Review and update global recipes impacted by ingredient changes (e.g., deactivated ingredients or measures, allergen updates, serving size changes) • Manage Jira tickets throughout the workflow, ensuring tasks are tracked, updated, and completed accurately • Ensure data accuracy, consistency, and completeness across all entries • Identify missing, inconsistent, or unclear data and flag for review • Follow defined SOPs and data entry standards • Manage assigned workload efficiently within weekly hour expectations • Maintain clear communication on progress, blockers, and questions

Role Description We are seeking a detail-oriented Data Specialist to support ongoing maintenance of our global ingredient database. This role focuses on accurately entering and updating manufacturer ingredient information to ensure the integrity and reliability of our platform. This is a high-volume, process-driven data entry role where accuracy is critical. A background in nutrition, dietetics, or food service is strongly preferred, as understanding ingredient data and its importance in school nutrition is key to success. - Review manufacturer documentation and extract relevant ingredient data - Independently source and verify ingredient information, including contacting manufacturers to obtain missing or updated documentation - Accurately input and update ingredient information in Health-e Pro’s database - Set up and maintain single ingredient recipes within the system - Review and update global recipes impacted by ingredient changes (e.g., deactivated ingredients or measures, allergen updates, serving size changes) - Manage Jira tickets throughout the workflow, ensuring tasks are tracked, updated, and completed accurately - Ensure data accuracy, consistency, and completeness across all entries - Identify missing, inconsistent, or unclear data and flag for review - Follow defined SOPs and data entry standards - Manage assigned workload efficiently within weekly hour expectations - Maintain clear communication on progress, blockers, and questions Qualifications - Proven experience in data entry, data processing, or database management - Exceptional attention to detail and accuracy in data entry - Ability to follow structured processes and repeatable workflows - Strong organizational and time management skills - Comfortable working independently in a remote environment - Proficiency in Google Workspace with the ability to learn and navigate database systems and task management tools (e.g. Jira, Health-e Pro) - Experience working with nutrition labels, ingredient databases or menu systems, preferred - Strong written and verbal communication skills in English (required for collaboration with U.S.-based team and external partners) Requirements - Nutrition, food science, or dietetics background or coursework - Prior experience with ingredient, recipe, or menu management software - Familiarity with US food labeling conventions and USDA terminology - Experience in regulated or compliance-driven data entry environments

Role Description We are urgently hiring a Senior Accountant to support a U.S.-based company in the food services and events industry. This role is focused on clearing a backlog of balance sheet reconciliations caused by audits and system changes. This requires strong analytical skills and the ability to work through complex, high-volume accounts. This is a full-time, temporary role (2–3 months) with potential for extension. Fully remote with required overlap in U.S. (PST) hours. - Perform high-volume balance sheet reconciliations across multiple account types - Investigate and resolve discrepancies using sound judgment - Work through backlog efficiently while maintaining accuracy - Pull and analyze large datasets from ERP systems (NetSuite preferred) - Support month-end close as needed What does success look like? - Backlog significantly reduced or cleared within 2–3 months - Reconciliations are accurate, clean, and audit-ready - Issues are proactively identified and resolved Qualifications - 5+ years of accounting experience with strong focus on reconciliations - Experience in public company accounting environments (required or strongly preferred) - Proven experience handling complex balance sheet accounts - Comfortable working with large datasets and ERP systems (NetSuite preferred) - Experience in audit support, post-audit cleanup, or remediation work is a strong plus - High attention to detail and ability to work independently under pressure Benefits - Permanent remote work flexibility - Paid Time Off - Health Maintenance Organization (HMO) coverage - Annual performance bonuses - Dedicated coaches offer an extra channel of support and skill-building - Opportunities for professional growth

• You'll work directly with the Director to keep a complex, multi-event season running on time and on budget. • Manage vendor payments and onboarding in Ramp, maintain our event budgets, surface emerging issues before they become fires, and help the Director to stay focused on the right things at the right time. • Own day-to-day maintenance of the season event budget — record actuals, track variances, and flag when something is trending off-plan across any of the 6 events. • Manage vendor onboarding and payment processing in Ramp, including setting up new vendors, submitting payments for approval, and ensuring invoices are coded correctly. • Actively surface emerging risks — budget overages, vendor delays, missing deliverables, or timeline slippage — before they escalate. • Prepare concise budget summaries and status updates for leadership, translating complex budget data into clear, actionable snapshots. • Maintain visibility on all open items across the season so the team always has a current picture of where each event stands. • Triage the task queue in Asana — identify what's urgent, what's blocked, and what needs escalation. • Build and maintain event timelines, pre-production checklists, and run-of-show documents. • Track vendor contracts and ensure payment and deliverable milestones are met on schedule. • Support ad hoc operational needs as the season progresses.