Core-VA Solutions

Role Description We’re currently looking for an HR Generalist who is passionate about people operations, thrives in a fast-paced remote environment, and enjoys balancing employee support, compliance, recruitment, and HR operations. If you’re someone who enjoys building structure, creating positive employee experiences, and being a trusted support system for both teams and leadership — this could be the perfect opportunity for you. - Managing end-to-end recruitment processes, from job postings to candidate screening and interview coordination - Supporting onboarding and offboarding processes to ensure a seamless employee experience - Processing and assisting with US payroll, benefits administration, and employee record management - Serving as a reliable point of contact for employee concerns, HR-related questions, and workplace support - Maintaining HR systems, employee files, compliance documentation, and confidential records with accuracy - Supporting employee engagement initiatives, company culture programs, and retention efforts - Monitoring compliance requirements, policy updates, training completion, certifications, and HR documentation - Assisting leadership with HR projects, process improvements, SOP creation, reporting, and operational support - Helping create efficient systems or automations that improve employee experience and overall organizational growth In this role, you’ll become an important part of the team that helps keep both people operations and organizational systems running effectively. Qualifications - Bachelor’s Degree in Human Resources, Psychology, Business Administration, or a related field - 2–4 years of experience working in HR, preferably in a remote setup supporting US companies - Hands-on experience with US payroll (Gusto, ADP, Rippling, or similar) - Strong knowledge of US labor laws, HR compliance, and HR best practices - Experience creating and maintaining SOPs, workflows, and process documentation - Comfortable working independently using HRIS platforms and HR technology systems - Highly detail-oriented when handling payroll, employee records, and compliance documents - Able to manage confidential employee and financial information professionally Requirements - Tools & Platforms Experience: - Google Workspace and/or Microsoft 365 - Asana for task management and workflow coordination (preferred) - QuickBooks, ADP, Rippling, ADP or similar accounting software (a plus) - Zoom, Google Meet, and other virtual communication platforms Benefits - Starting rate of $7/hour (based on experience and qualifications) - 100% remote / work-from-home setup - Paid Time Off (PTO) - US Public Holidays Observed - Structured training and support system designed to help you succeed independently - A collaborative and respectful work environment built on trust, autonomy, and open communication - Long-term career opportunity with a growing and stable company

• Research federal, state, local, and other funding opportunities. • Write and submit proposals, grants, and contract responses. • Ensure submissions are accurate, compliant, and on time. • Coordinate with internal teams to gather required information and supporting documents. • Track proposal deadlines, submissions, and awarded contracts. • Build and maintain proposal templates and documentation.

Role Description At Core-VA Solutions, we're looking for a Grants Writer & Contracts Specialist to support a growing Texas-based healthcare organization. In this role, you'll help secure grants and government contracts that support healthcare programs and expand access to quality care. This is a flexible part-time, project-based opportunity (approx. 10-25 hours/week) with strong potential to grow into a long-term, full-time Independent Contractor role as our proposal pipeline continues to expand. Work hours is US Central Time business hours. If you enjoy research, writing, and turning ideas into successful proposals, we'd love to hear from you! Qualifications - Grant or proposal writing experience - Government contracts or procurement experience - Healthcare administration or public health experience - Nonprofit development or fundraising experience - Technical writing, legal support, or contract administration experience - Healthcare experience is preferred but not required Requirements - At least 2 years of experience in grant writing, proposal writing, government contracts, or related field - Strong writing, editing, research, and proofreading skills - Excellent attention to detail and ability to manage multiple deadlines - Comfortable working independently and collaborating with a remote team Nice to Have - Experience in healthcare, public health, nonprofit, or government-funded programs - Experience using platforms such as Grants.gov, SAM.gov, GovTribe, Asana, or similar proposal management tools Benefits - Rate of $7/hour (based on experience and qualifications) - 100% Remote Work - Paid Time Off and US Holiday Observance - Opportunity to grow into a Full-Time Independent Contractor role - Join a supportive and collaborative team with meaningful work that makes a real impact Ready to Make an Impact? Apply today and let's build something meaningful together!

• Support healthcare operations by providing remote clinical and administrative assistance. • Review and assess patient information remotely to monitor medical history, symptoms, medication adherence, and treatment progress, and escalate findings to providers as appropriate. • Participate in patient assessments through chart review, telehealth interactions, and standardized assessment tools, following established clinical protocols. • Assist in updating individualized care plans in coordination with healthcare providers. • Review and manage medication lists and support medication refill coordination by routing requests to providers or pharmacies. • Maintain accurate and up-to-date patient records in electronic health record (EHR) systems. • Communicate with Spanish-speaking patients and families to support care coordination, reminders, education, and follow-ups (conversational Spanish). • Report significant changes in patient condition to the healthcare team and document accordingly. • Support training and guidance for staff by assisting with onboarding, reviewing workflows, and reinforcing clinical and documentation standards as directed. • Utilize telehealth platforms and secure communication tools for virtual interactions. • Ensure HIPAA compliance and maintain patient confidentiality at all times. • Organize and manage healthcare documentation, schedules, and records. • Support general administrative tasks related to clinical coordination and daily operations as needed.

• Maintain and organize CRM records within HubSpot • Keep contact databases, pipeline stages, and client information accurate and updated • Track activities, generate reports, and help maintain overall CRM data quality • Identify and research potential clients and new business opportunities • Support outreach efforts and help generate interest from prospective partners • Assist in nurturing leads and supporting the sales pipeline process • Conduct outbound calls to prospective clients when necessary • Professionally communicate with potential partners and represent the business positively • Document conversations, call outcomes, and update CRM records accordingly • Research relevant conferences, networking opportunities, and industry events • Coordinate registration processes and manage related event documentation • Support logistical planning for company participation in industry events • Assist with general administrative responsibilities and ad hoc tasks • Help maintain organization across internal processes and day-to-day operations • Provide support wherever needed to help the team operate efficiently

Role Description We are currently looking for a Marketing and Business Development Assistant to support one of our U.S.-based clients — a fast-growing pharmaceutical company in Texas specializing in medication management solutions. As our Marketing and Business Development Assistant, you’ll play an important role in supporting day-to-day business development initiatives, managing CRM systems, coordinating industry event participation, and helping identify new opportunities for growth. This position is ideal for someone who enjoys both the operational side of business development and the people-facing side of client outreach. You’ll be working closely with a collaborative team where initiative, reliability, and attention to detail are highly valued. What You’ll Be Doing - CRM & HubSpot Management - Maintain and organize CRM records within HubSpot - Keep contact databases, pipeline stages, and client information accurate and updated - Track activities, generate reports, and help maintain overall CRM data quality - Business Development Support & Lead Generation - Identify and research potential clients and new business opportunities - Support outreach efforts and help generate interest from prospective partners - Assist in nurturing leads and supporting the sales pipeline process - Outbound Client Outreach (As Needed) - Conduct outbound calls to prospective clients when necessary - Professionally communicate with potential partners and represent the business positively - Document conversations, call outcomes, and update CRM records accordingly - Conference & Event Coordination - Research relevant conferences, networking opportunities, and industry events - Coordinate registration processes and manage related event documentation - Support logistical planning for company participation in industry events - Administrative & Operational Support - Assist with general administrative responsibilities and ad hoc tasks - Help maintain organization across internal processes and day-to-day operations - Provide support wherever needed to help the team operate efficiently Qualifications - 2–4 years of experience working in Business Development, Marketing, Lead Generation or in a similar remote support role - Confidence in written and verbal English communication skills - Experience with lead generation, prospecting, or business development support - Strong organizational skills and the ability to manage multiple priorities independently - High attention to detail and confidence handling administrative processes Requirements - Experience working with the following tools is highly preferred: - Google Workspace and/or Microsoft 365 - Asana for project management and workflow coordination - Comfortable using call or video communication tools such as Zoom, Google Meet, or other call tools - Strong experience managing CRM systems, preferably HubSpot CRM Benefits - Rate of $7/hour (based on experience and qualifications) - 100% remote / work-from-home setup - Paid Time Off (PTO) - U.S. public holidays observed - Structured training and support to help you build confidence and succeed independently - A respectful and collaborative work environment built on trust, autonomy, and open communication - Long-term career opportunity with a stable and continuously growing organization

• Maintain and organize internal records, files, and important documentation • Assist with compliance-related paperwork and report preparation • Coordinate schedules and manage general administrative correspondence • Prepare, review, and maintain accurate service delivery logs • Follow up on missing or incomplete documentation to ensure timely submission • Organize and file completed records for proper tracking and compliance purposes • Prepare and process invoices based on completed service records • Track billing details and assist with reconciliation when needed • Maintain accurate invoice records and transaction documentation • Monitor participant attendance records consistently • Generate attendance reports and identify discrepancies for review • Ensure attendance data is properly aligned with service and billing records

Role Description We’re currently looking for an HR Generalist who is passionate about people operations, thrives in a fast-paced remote environment, and enjoys balancing employee support, compliance, recruitment, and HR operations. If you’re someone who enjoys building structure, creating positive employee experiences, and being a trusted support system for both teams and leadership — this could be the perfect opportunity for you. - Managing end-to-end recruitment processes, from job postings to candidate screening and interview coordination - Supporting onboarding and offboarding processes to ensure a seamless employee experience - Processing and assisting with US payroll, benefits administration, and employee record management - Serving as a reliable point of contact for employee concerns, HR-related questions, and workplace support - Maintaining HR systems, employee files, compliance documentation, and confidential records with accuracy - Supporting employee engagement initiatives, company culture programs, and retention efforts - Monitoring compliance requirements, policy updates, training completion, certifications, and HR documentation - Assisting leadership with HR projects, process improvements, SOP creation, reporting, and operational support - Helping create efficient systems or automations that improve employee experience and overall organizational growth In this role, you’ll become an important part of the team that helps keep both people operations and organizational systems running effectively. Qualifications - Bachelor’s Degree in Human Resources, Psychology, Business Administration, or a related field - 2–4 years of experience working in HR, preferably in a remote setup supporting US companies - Hands-on experience with US payroll (Gusto, ADP, Rippling, or similar) - Strong knowledge of US labor laws, HR compliance, and HR best practices - Experience creating and maintaining SOPs, workflows, and process documentation - Comfortable working independently using HRIS platforms and HR technology systems - Highly detail-oriented when handling payroll, employee records, and compliance documents - Able to manage confidential employee and financial information professionally Requirements - Tools & Platforms Experience: - Google Workspace and/or Microsoft 365 - Asana for task management and workflow coordination (preferred) - QuickBooks, ADP, Rippling, ADP or similar accounting software (a plus) - Zoom, Google Meet, and other virtual communication platforms Benefits - Starting rate of $7/hour (based on experience and qualifications) - 100% remote / work-from-home setup - Paid Time Off (PTO) - US Public Holidays Observed - Structured training and support system designed to help you succeed independently - A collaborative and respectful work environment built on trust, autonomy, and open communication - Long-term career opportunity with a growing and stable company

• Organize and maintain case files, records, service plans, and related documentation while ensuring compliance, confidentiality, and secure handling of sensitive information. • Schedule and coordinate appointments, referrals, service authorizations, annual reviews, and follow-ups to ensure timely access to services and supports. • Act as a liaison between clients, families, service providers, and community organizations — facilitating communication in both English and Spanish as needed. • Assist in developing, monitoring, and updating individualized service plans, tracking deadlines, renewals, and progress to keep the case management team informed. • Monitor compliance with state, and agency-specific regulations for service delivery and documentation standards. • Collaborate with healthcare providers, therapists, and service coordinators to ensure clients receive holistic, person-centered care. • Prepare and submit reports on client progress, service utilization, and outcomes to maintain compliance and transparency. • Support case managers in resolving care-related concerns and addressing barriers to accessing required services. • Communicate effectively with Spanish-speaking clients and families, providing interpretation and translation support to ensure equitable access to services. • Provide feedback to improve workflows, service delivery processes, and overall client satisfaction.

Role Description Core-VA Solutions is seeking a detail-oriented and compassionate Case Management Assistant to provide essential remote support. This role plays a critical part in ensuring individuals receiving long-term care services have timely access to the resources, supports, and documentation they need. The ideal candidate is bilingual in Spanish and English, highly organized, and passionate about serving individuals with disabilities and their families. Experience in a health or human services setting is strongly preferred. - Organize and maintain case files, records, service plans, and related documentation while ensuring compliance, confidentiality, and secure handling of sensitive information. - Schedule and coordinate appointments, referrals, service authorizations, annual reviews, and follow-ups to ensure timely access to services and supports. - Act as a liaison between clients, families, service providers, and community organizations — facilitating communication in both English and Spanish as needed. - Assist in developing, monitoring, and updating individualized service plans, tracking deadlines, renewals, and progress to keep the case management team informed. - Monitor compliance with state, and agency-specific regulations for service delivery and documentation standards. - Collaborate with healthcare providers, therapists, and service coordinators to ensure clients receive holistic, person-centered care. - Prepare and submit reports on client progress, service utilization, and outcomes to maintain compliance and transparency. - Support case managers in resolving care-related concerns and addressing barriers to accessing required services. - Communicate effectively with Spanish-speaking clients and families, providing interpretation and translation support to ensure equitable access to services. - Provide feedback to improve workflows, service delivery processes, and overall client satisfaction. Qualifications - 2 years of proven experience as a Case Management Assistant or in a similar administrative role. - Experience with scheduling, documentation, reporting, and coordination tasks in a healthcare or social services setting. Requirements - Bilingual – Spanish and English required (written and verbal). - Experience working with US-based clients is required. - Strong organizational skills with meticulous attention to detail. - Proficiency in case management software, Microsoft Office, or similar tools. - Excellent interpersonal and communication skills with a client-first mindset. - Ability to maintain strict confidentiality and handle sensitive information with professionalism. - Ability to work both independently and collaboratively in a fast-paced environment. Benefits - Starting rate: $7/hour (based on experience and qualifications) - 100% remote / work-from-home setup - Paid time off (PTO) - US public holidays observed - Training and support system to help you build confidence and work independently - A collaborative, respectful work environment — we value trust, autonomy, and open communication - Long-term opportunity with a stable and growing agency