We fuse traditional marketing techniques with technology and data science to motivate and influence target audiences.
Event Planner
Location
Virginia
Posted
1 day ago
Salary
0
Seniority
Senior
Job Description
Event Planner
Artemis ARC
• Manage events, workshops, and summits associated with the Strategic Sprints, including virtual and face-to-face events held at VA facilities (approximately 25 events per year). • Coordinate event logistics, registration, virtual and in-person setups, content development, breakout sessions, agendas, and participant engagement activities. • Develop and maintain Event Execution Timelines for each event, submitted in advance of the event date. • Create conference registration materials, event agendas, and post-event summaries. • Develop Logistics Coordination Plans and Vendor Management documentation, including online platforms that facilitate communications and content sharing between the contractor and the program office. • Coordinate all conference activities with the VA team and advisory group across the pre-planning, planning, execution, and post-conference phases. • Coordinate onsite logistics and travel for events, as required. • Assist the technology support team and coordinate with VA OIT, as needed, for utilization of the conference application. • Conduct post-event evaluations, collect participant feedback, and deliver Post-Event Evaluation Reports with recommendations for improvement within required timelines. • Ensure all event materials and activities comply with VA policies and Section 508 accessibility standards. • Support weekly status meetings with the COR and VA Program Manager and contribute event updates to weekly and monthly progress reporting.
Job Requirements
- 4+ years of professional event, conference, or meeting planning experience.
- Bachelor's degree in hospitality management, communications, business, public health, or a related field.
- Expert experience in the public health field, with an understanding of healthcare program audiences and stakeholders.
- Experience planning and executing both virtual and in-person events, including proficiency with virtual event and registration platforms (e.g., Microsoft Teams, Webex, or similar).
- Experience supporting federal government events; familiarity with VA facility protocols and government event requirements strongly preferred.
- Demonstrated experience with vendor management, logistics coordination, and event budget/timeline tracking.
- Familiarity with Section 508 accessibility requirements for event materials and platforms.
- Experience supporting complex projects and transformation efforts within the federal government.
- Comfortability with supporting complex client relationships.
- Ability to manage competing deadlines across multiple concurrent events.
- Ability to obtain and maintain a public trust clearance.
- Legal authorization to work in the U.S.
Benefits
- Remote work is anticipated
- Occasional travel for client engagements may be required
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