Artemis ARC

• Manage events, workshops, and summits associated with the Strategic Sprints, including virtual and face-to-face events held at VA facilities (approximately 25 events per year). • Coordinate event logistics, registration, virtual and in-person setups, content development, breakout sessions, agendas, and participant engagement activities. • Develop and maintain Event Execution Timelines for each event, submitted in advance of the event date. • Create conference registration materials, event agendas, and post-event summaries. • Develop Logistics Coordination Plans and Vendor Management documentation, including online platforms that facilitate communications and content sharing between the contractor and the program office. • Coordinate all conference activities with the VA team and advisory group across the pre-planning, planning, execution, and post-conference phases. • Coordinate onsite logistics and travel for events, as required. • Assist the technology support team and coordinate with VA OIT, as needed, for utilization of the conference application. • Conduct post-event evaluations, collect participant feedback, and deliver Post-Event Evaluation Reports with recommendations for improvement within required timelines. • Ensure all event materials and activities comply with VA policies and Section 508 accessibility standards. • Support weekly status meetings with the COR and VA Program Manager and contribute event updates to weekly and monthly progress reporting.

• Design, develop, and modify web-based applications, client-server applications, and OS scripts to automate budget and programmatic workflows within the VHA Specialty Care Program Office • Perform application development and database programming using Relational Database Management Systems (RDBMS) and SQL • Implement and integrate Commercial Off-the-Shelf (COTS) software solutions into existing VA system architectures • Lead and support the full software development lifecycle • Document test conditions, execute program testing, and analyze results to identify defects • Research and evaluate emerging technologies

• Manage and provide oversight of the entire contract across all task areas, ensuring deliverables meet scope, schedule, and cost. • Serve as the primary interface with the Government and attend weekly meetings to discuss program performance, issues, and upcoming initiatives. • Formulate and deliver action plans to correct identified issues and advance new initiatives. • Prepare and deliver quarterly Program Management Review presentations covering status, schedule, budget, risks, and stakeholder engagement. • Develop and manage integrated project schedules, plans, dashboards, metrics, and trackers using Government-defined tools (e.g., Microsoft Teams, Project, Office). • Define roles, responsibilities, schedules, and risk mitigation strategies; identify, prioritize, escalate, and mitigate risks using Confluence and Jira. • Produce and maintain the Project Management Plan, Project Milestone Roadmap, Staffing Plan, Knowledge Plan, Quarterly Activity Status Reports, and the monthly Resource Allocation Monthly Report. • Manage a centralized repository of program documentation, products, and deliverables. • Support security processing as the interface with the Government Office of the Chief Security Officer through the Contracting Officer’s Representative on all physical, personnel, and information-security matters. • Perform quality assurance across the team's efforts and ensure adherence to Government standards, methodologies, configuration, and compliance requirements. • Develop and maintain staff onboarding materials and support meeting management, scheduling, and documentation (e.g., Integrated Project Teams, daily standups, weekly status). • Communicate and coordinate with teams and stakeholders to continuously improve products.

• Support the development and maintenance of relationships with stakeholders across government and the private sector • Gather customer feedback to help improve products and services • Support outreach approaches and assist in creating and updating fact sheets, online updates, and stakeholder materials • Coordinate schedules and support facilitation of meetings, briefings, presentations, virtual webinars, ad hoc training, and technical demonstrations • Assist stakeholders in planning exercises, workshops, demonstrations, and training as requested by the Government • Support stakeholder mission-critical visits and engagement activities in various locations across the United States as requested • Document stakeholder communications in an Engagement Lifecycle Management tool and help maintain documentation and deliverables • Support production of Event Summaries and Stakeholder Engagement Activity Reports • Coordinate with stakeholders to increase participation in communications efforts (e.g., User Working Group sessions)

• Develop and maintain the Stakeholder Engagement Strategy and Strategic Stakeholder Engagement Plan that support program growth and priorities. • Build and maintain relationships with program stakeholders across federal, state, local, tribal, territorial, international, and private-sector levels based on trust and mutual respect. • Communicate effectively to keep stakeholders informed and manage stakeholder expectations through consultation and negotiation. • Develop outreach approaches that equip and empower stakeholders to champion a federal program within and across their mission spaces. • Lead the creation of new and updated fact sheets, online updates, and other materials that support stakeholders. • Coordinate schedules and facilitate meetings, briefings, presentations, virtual webinars, ad hoc training, and technical demonstrations to promote the program’s capabilities. • Conduct stakeholder mission-critical visits and other engagement activities in various locations across the United States as requested by the Government. • Document stakeholder communications in an Engagement Lifecycle Management tool and maintain documentation, products, and deliverables. • Produce Event Summaries, Stakeholder Engagement Metric Reports, and Stakeholder Engagement Activity Reports for executive audiences. • Understand the full range of program features and products to inform stakeholders and increase participation in communications.

• Lead multi-workstream coordination efforts for CCN NG and VFMP technology implementation initiatives • Support Agile development cadence activities including Program Increment (PI) planning • Monitor and manage program schedules, identifying and escalating schedule risks • Facilitate stakeholder coordination and communication across VA program offices • Maintain program governance documentation including risk registers and decision logs

• Support release schedule development and coordinate with respective Government teams. • Gather customer feedback and translate operational and business needs into clear product requirements. • Facilitate integrated planning teams and working groups across workstreams—establishing meeting cadence, identifying action items, and tracking progress (including Steering Committee support). • Facilitate and coordinate release planning activities such as outlining tasks, identifying gaps, and tracking solutions needed for a viable release. • Conduct Post-Implementation Reviews within two weeks of a production release and document effectiveness, outcomes, and lessons learned. • Maintain a program documentation library and track progress against Operational Objectives. • Support business process improvement based on stakeholder needs, missions, and operational constraints. • Collaborate with internal program leadership on product requirements and problem-solving that impacts stakeholder needs. • Contribute to Program Strategy, Release Plan, and Post-Implementation Review Report deliverables. • Use Agile/Jira and Confluence workflows to manage requirements, backlog, and release documentation.

• Perform cancer casefinding, accessioning, and abstraction of oncology cases into VHA-approved cancer registry software • Document and substantiate all coded data using detailed text fields • Assign American Joint Committee on Cancer (AJCC) Tumor-Node-Metastasis (TNM) staging for all eligible cases • Ensure registry data supports reporting requirements for VA Central Cancer Registry and State Central Cancer Registries • Maintain compliance with all applicable registry standards and coding guidelines • Maintain patient follow-up information including last vital status and disease status • Provide the Contract Manager with a list of completed cases

• Write, edit, and proofread executive-level communications products, including briefing materials, key talking points, leadership presentations, and messaging frameworks for VHA senior leadership. • Support development and implementation of the Strategic Communications and Engagement Plan and sprint content calendars for both internal VA and external audiences. • Draft and edit bi-weekly executive briefing packages and monthly leadership and progress reports for the VA Program Manager and Contracting Officer's Representative. • Partner with suicide prevention subject matter experts to write clinically accurate, culturally responsive, and Veteran-centered messaging. • Develop educational materials and digital assets (e.g., fact sheets, flyers, and educational toolkits) that promote awareness of Office of Suicide Prevention strategic planning and the four Strategic Sprints. • Coordinate messaging across VA program offices to ensure consistent communication of Strategic Sprint objectives and progress. • Edit and quality-review project deliverables — including project management plans, weekly progress and performance reports, ad hoc reports, and sprint closeout reports — for clarity, accuracy, grammar, and consistency. • Ensure all written materials adhere to VA branding guidelines, Section 508 accessibility standards, plain language principles, and health literacy guidelines. • Write narrative content supporting infographics, data visualizations, and custom graphics for reports, dashboards, and stakeholder presentations. • Support quarterly quality review and compliance reporting (Section 508 and VA branding) and maintain final deliverable files in editable and PDF formats.

• Develop and execute strategic communications plans, stakeholder engagement strategies, and organizational change communications supporting EHRM initiatives and enterprise transformation efforts. • Create, edit, and disseminate communications products including executive briefings, talking points, newsletters, articles, presentations, toolkits, training materials, and digital communications for internal and external stakeholders. • Draft executive correspondence, leadership messaging, presentations, and scripts while translating complex clinical, operational, and technical information into clear, audience-focused communications aligned with federal plain language standards. • Collaborate with government leaders, clinicians, subject matter experts, and cross-functional teams to ensure messaging consistency, operational readiness, stakeholder engagement, and successful adoption of enterprise initiatives. • Manage communications content on SharePoint and enterprise collaboration platforms, monitor engagement metrics, and recommend improvements to optimize outreach effectiveness and user engagement. • Ensure all communications materials comply with Section 508 accessibility standards, organizational style guides, and established review and approval workflows. • Develop success stories, outreach materials, and human-centered communications that highlight program impact, end-user experiences, and organizational priorities.