• Understanding and awareness of the Executive Leader’s needs & priorities to ensure daily operations run efficiently • Manage complex executive calendars, scheduling, and logistics within multiple time zones • Handle all communications with confidentiality and accuracy, ensuring that messages are redirected appropriately and communications are tracked accordingly • Provide support for meetings, including agenda prep, note-taking, and action item follow-up • Design and implement efficient office procedures, coordinating with the COO, and HR Manager as needed • Conduct light research, compile data, and support project briefings as needed • Arrange global travel logistics (flights, routes, accommodation, transportation). Some travel might be required if on-site support is needed • Support ad-hoc personal projects and priorities • Manage personal scheduling and time-sensitive requests

• Email Management: Efficiently manage and prioritize the executive's email correspondence, ensuring timely responses and appropriate follow-ups. • Phone Calls: Handle both inbound and outbound calls as needed • Calendar Management: Maintain and organize complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. (use of Calendly is integrated) • Bookkeeping: Provide light bookkeeping support, including expense tracking, invoice processing, and financial documentation organization. • Marketing Support: Utilize Canva for designing professional and visually appealing presentations, marketing materials, and other collateral as needed. This may include graphics such as thank-you notes, birthday cards, etc. • Social Media: Coordinate a social media calendar to ensure all posts make it to the appropriate medium. • Travel Coordination: Arrange and coordinate travel plans, accommodations, and itineraries for business-related trips. • Document Preparation: Draft and edit correspondence, reports, and other documents on behalf of the executive team. • Meeting Coordination: Prepare meeting agendas, attend meetings as needed, and compile meeting minutes. Ensure effective communication and collaboration within the team. • Project Management: Assist in managing special projects, ensuring they are completed accurately and on time.

• Provides high-level administrative support and assistance to Fanatics Holding Co. executive team. While maintaining professionalism and strict confidentiality. • Performs administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. • Manage complex calendars and schedule meetings on behalf of executives, with internal stakeholders and external vendors and partners.   • Arranges domestic and international travel including; flights, rental cars, hotels, car services (where required), and dining arrangements. • Performs office tasks including ordering supplies and assisting with department wide initiatives and events. • Manage and coordinate interdepartmental communications between various members of the team. • Prepare presentation decks in PowerPoint. • Complete monthly expense reports for all supported executives. • Provide ad hoc support for the office of the CFO as needed. • Performs other related duties as assigned.

• Manage executive calendars across multiple time zones • Coordinate internal and external meetings, including agenda preparation and follow-up • Manage executive inboxes, prioritising and drafting professional correspondence • Coordinate seasonal communications, greetings, and executive relationship touchpoints • Act as liaison between executives, clients, partners, and alumni/ambassador networks • Maintain practitioner timesheets and support contract administration • Coordinate travel arrangements, itineraries, and related logistics • Maintain CRM and systems hygiene, including HubSpot and Microsoft SharePoint • Ensure documentation, folders, and shared records are organised, version-controlled, and up to date • Prepare and track practitioner timesheets and invoices • Support client invoicing workflows • Assist with bookkeeping administration, including receipt management and reconciliations • Review and securely store meeting recordings and transcripts where required • Track action items and ensure follow-through on commitments • Coordinate interview scheduling across stakeholders and time zones • Assist with candidate screening logistics and shortlisting coordination • Support contact nurturing initiatives and ambassador/alumni programmes