• Manage executive calendars across multiple time zones • Coordinate internal and external meetings, including agenda preparation and follow-up • Manage executive inboxes, prioritising and drafting professional correspondence • Coordinate seasonal communications, greetings, and executive relationship touchpoints • Act as liaison between executives, clients, partners, and alumni/ambassador networks • Maintain practitioner timesheets and support contract administration • Coordinate travel arrangements, itineraries, and related logistics • Maintain CRM and systems hygiene, including HubSpot and Microsoft SharePoint • Ensure documentation, folders, and shared records are organised, version-controlled, and up to date • Prepare and track practitioner timesheets and invoices • Support client invoicing workflows • Assist with bookkeeping administration, including receipt management and reconciliations • Review and securely store meeting recordings and transcripts where required • Track action items and ensure follow-through on commitments • Coordinate interview scheduling across stakeholders and time zones • Assist with candidate screening logistics and shortlisting coordination • Support contact nurturing initiatives and ambassador/alumni programmes

• Provide advanced information management, administrative, and organizational support to the Chief Marketing Officer. • Gather and analyze marketing-related information to prepare reports and executive briefings. • Assist with the planning of marketing events and presentations. • Manage calendars and prioritize meetings for the executive.

• You'll keep 5 of our executives organized and enhance their daily productivity by managing their scheduling and supporting their communication. • Organizes meetings including scheduling, sending reminders, preparing agendas and follow-ups. • Coordinate travel and meeting setups for the executive team, including domestic and international arrangements. • Proactively review calendars in advance to create space and prevent conflicts and manage last-minute ELT scheduling shifts across multiple time zones (EST, CST, MT, PST). • You won't just be an order taker we need someone experienced at teaching our leaders how to work most effectively with their EA. • Build Monthly All Hands and Sales Team meeting agendas and slides. • Collect and synthesize weekly status updates from direct reports and track monthly OKRs to maintain operating cadence. • Plan and coordinate client meals, gifting, research and book events, and manage quarterly/bi-annual internal offsite logistics. • Pitch in wherever needed helping the team, supporting projects or solving unexpected challenges.

• Manage and optimize the CEO’s calendar across multiple time zones (ET & UK) • Schedule, reschedule, prioritize, and resolve calendar conflicts proactively • Coordinate internal and external meetings with executives, partners, and customers • Ensure the CEO is well-prepared for meetings with accurate timing and logistics • Plan and manage domestic and international executive travel • Book flights, hotels, ground transportation, and prepare detailed itineraries • Handle last-minute changes quickly and accurately • Ensure seamless travel experiences with strong contingency planning • Manage and organize the CEO’s email inbox • Draft professional emails, follow-ups, and responses as needed • Support communication via Slack, WhatsApp, email, and calls • Flag urgent items and ensure timely responses • Assist with expense tracking, receipts, and reimbursement documentation • Maintain organized digital records • Provide general administrative and executive support as needed • Respond quickly to urgent requests and last-minute changes • Maintain accuracy, professionalism, and discretion at all times • Anticipate needs and proactively solve problems