Making Outsourcing in the Philippines Work for You
Accounts Officer
Location
AET (UTC+10)
Posted
12 days ago
Salary
0
Seniority
Mid Level
No structured requirement data.
Job Description
Accounts Officer
Sourcefit
Role Description The Accounts Officer is responsible for the accurate and timely processing of supplier invoices and payments, managing debtor accounts, supporting financial reporting and cash flow management, and maintaining strong controls over accounts and related administrative processes. Responsibilities - Accounts Payable - Maintain the AP system, ensuring accurate entry of supplier invoices, allocation to appropriate accounts, and arrangement of approvals. - Prepare EFT bank files for upload to the online banking system and ensure timely payment to suppliers. - Review creditor statements and prepare reconciliations as required. - Resolve invoice discrepancies and respond to supplier queries promptly. - Raise purchase orders (POs) as needed, update the PO register, and match supplier invoices to POs. - Assist with maintaining supplier information in line with Business Assurance System requirements. - Manage approval and payment process for employee expenses in line with payroll cycles. - Ensure invoices are approved in a timely manner and prepare weekly AP payment runs for submission to the Managing Director. - File and organise AP documentation to maintain an orderly and confidential work area. - Accounts Receivable - Issue / Email invoices to clients when invoice process is completed and approved by cost controller, including any required supporting documentation, in a timely manner. - Upload invoices to customer portals where applicable (e.g., Ariba). - Monitor and report on debtor balances, ensuring debtor days remain within company expectations. - Provide updates to the Finance Manager on anticipated payments or delays to assist with cash flow forecasting. - Accounts Admin - Conduct bank reconciliations for all bank accounts and credit cards, including matching client receipts to invoices. - Support the Finance Manager and wider finance team with ad hoc administrative or financial tasks as required. Qualifications - 2 years + experience as an accounts officer - Demonstrated knowledge of Accounts Receivable and Accounts Payable - Demonstrated knowledge of general bookkeeping and accounting procedures - Experience with MYOB, Employment Hero, and Deltek is an advantage but not required - Proficiency in MS Office and MS Excel - Excellent communication, interpersonal, and organizational skills - Strong attention to detail and accuracy in all tasks - Responsibility and accountability, with the ability to work effectively with minimal supervision - Proven ability to meet tight deadlines and manage time efficiently - Strong problem-solving and time management skills - Resilient and adaptable in the face of challenges
Related Guides
Related Categories
Related Job Pages
More Accounts Payable Jobs
Accounts Payable Specialist
Dignity HealthInspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. One of the nation’s largest nonprofit Catholic healthcare organizations. Delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites, and 137 hospital-based locations. Offers home-based services and virtual care offerings. Employs more than 157,000 employees, including 45,000 nurses and 25,000 physicians and advanced practice providers across 24 states. Contributes more than $4.2 billion annually in charity care, community benefits, and unreimbursed government programs. Creates a more just, equitable, and innovative healthcare delivery system with patients, physicians, partners, and communities.
Role Description As our Accounts Payable Specialist, you will be a cornerstone of our finance department, directly contributing to our organizational stability and operational efficiency. You'll play a vital role in upholding our financial integrity by expertly managing invoice processing, ensuring timely vendor payments, and fostering robust supplier relationships. This position is key to meticulous cash flow management within our fast-paced healthcare financial operations, utilizing your precision to support our critical mission. - Meticulously review, code, and enter invoices, ensuring accuracy and adherence to company policies and regulatory requirements. - Manage vendor communications, resolving discrepancies and cultivating positive relationships to streamline payment processes. - Execute payment runs, reconcile vendor statements, and prepare various financial reports to support month-end close activities and audit preparations. - Contribute directly to safeguarding our assets and optimizing our financial resources. To be successful in this role, you will possess a keen attention to detail, strong organizational skills, and a solid understanding of accounts payable best practices. Proficiency with accounting software (e.g., ERP systems) and MS Office Suite, particularly Excel, is essential. You must be an effective communicator, capable of professional correspondence with vendors and internal stakeholders, and demonstrate a proactive approach to problem-solving. Prior experience in an AP role, ideally within a healthcare or similarly complex environment, will be highly valued. - Invoice Processing & Data Accuracy: Utilizes OCR and imaging technology to process high volumes of invoices, resolving exceptions, validating key data fields, and ensuring compliance with approval policies. - Transaction Management & Troubleshooting: Processes invoices via Lawson ERP with 3-way match, reconciles POs, resolves EDI issues, and proactively addresses processing delays by collaborating with relevant teams. - Customer & Vendor Relations: Manages internal and external inquiries, investigates vendor statements, facilitates credit hold resolution, and maintains strong vendor relationships through effective communication. - Payment Execution & Control: Executes various daily payment runs (checks, ACH/EFT, ePayables), reviews pre-run reports to prevent payment failures, and manages void checks and stop payments. - Invoice Routing & Issue Resolution: Determines proper invoice routing, resolves invalid routing issues through research, and effectively prioritizes tasks within multiple invoice processing queues. - Vendor Master Administration & Fraud Prevention: Onboards new vendors, ensures W-9/W-8 compliance, and conducts due diligence to identify and report potential fraud risks. Qualifications - 3 (three) years of experience in an accounts payable role. - 3 (three) years of experience using financial/accounting software packages. Requirements - Bachelors Other Bachelor’s Degree in Business Administration or related field or equivalent work experience (preferred).
• Daily monitoring, validation and recording of very high volume of both AP transactions and bank debits. • Entering high-volume of Accounts Payable invoices with careful attention to detail for correct coding and for selecting the correct operating company. • Detailed receipt review, and monitor employee compliance with corporate credit card usage • Reconcile corporate credit card activity • Review and reconcile variances that may occur due to integration issues. • Work closely with and communicate with other members of the accounting team, as well as supervisor, collections specialist & AR specialist • Prepares special reports or other projects, as requested.
• Manage the AP Function • Lead and Mentor the AP Team • Ensure Compliance • Process Improvement • Vendor Relations • Month-End Close • Data Analysis and Reporting • System Management • Audit Preparation • Training and Documentation • Cross-Functional Collaboration
Senior Accounts Payable Analyst
Stanford Medicine Children's HealthAt Lucile Packard Children’s Hospital Stanford, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.
Role Description The Sr. Accounts Payable Analyst is responsible for enhancing accounts payable efficiency through problem-solving and process improvements, overseeing audits, and acting as a liaison between vendors and internal teams. This role manages employee expenses, vendor invoices, and payments while ensuring compliance and fostering strong vendor relationships. The Sr. Analyst will support audits and provide financial analysis to sustain financial health and operational effectiveness. Essential Functions - Employee Expense Reports Oversight: Review employee expense reports for accuracy and implement improvements to streamline processes. - Supply Chain Relations & Payment Management: Serve as the primary liaison with the Supply Chain team to address procure-to-pay discrepancies and ensure payment programs are executed strategically and on schedule, improving campaign timeline and rebates. - Financial Analysis & Reporting: Deliver insightful financial analyses and reports to aid management in making informed decisions, contributing to the organization’s financial health and operational efficiency. - Process Management & Improvement: Assist with monthly, quarterly, and annual period close process activities which includes reconciliations, variance analysis, and journal entries for Accounts Payable. Collaborate with internal departments to streamline processes and improve efficiency. - Compliance & Audit Support: Ensure adherence to company policies and regulations, support audits by providing necessary documentation, and maintain accurate transaction records. Qualifications - Bachelor’s degree in Accounting, Finance, Business, or a related field. - Five (5) years of progressively responsible and directly related work experience. - None required for License/Certification. Knowledge - Ability to interpret, apply and explain rules, regulations, policy and procedures. - Ability to manage budgets and expenses. - Ability to manage workflow and/or business cycle productivity. - Ability to plan, organize, assign, prioritize, evaluate, and supervise the work of subordinate employees performing the same or similar work. - Ability to plan, organize, develop tactical plans and set priorities. - Ability to solve technical and non-technical problems. - Ability to supervise, coach, mentor, train, and evaluate work results. - Ability to work effectively through and with others. - Knowledge of accounts payable principles and practices. - Knowledge of computer systems and software used in functional area. - Knowledge of financial transaction flows, including system interfaces. - Knowledge of local, state and federal regulatory requirements related to the functional area. - Knowledge using Power Platform solutions such as Power Automate and Power BI. - Strong relationship management. - Strong communication skills, the ability to collaborate with various departments and teams, and expertise in resolving disputes effectively are essential. Physical Requirements The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. Additional Information - Compensation is based on the level and requirements of the role. - Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data. - Typically, new team members join at the minimum to mid salary range. - Minimum to Midpoint Range (Hourly): $41.48 to $53.93. - Stanford Medicine Children's Health (SMCH) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. - Employee Group: EX - Exempt. - Fixed Term Employment Duration: None. - Job Family: LP Finance & Accounting. - Department: Controllers Office AP. - Remote Eligible: Yes. - Benefits Eligible: Yes. - Scheduled Weekly Hours: 40. - Work Shift: Day - 08 Hour.
