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Administrative Assistant – Marketing
Location
United States
Posted
20 hours ago
Salary
0
Seniority
Mid Level
Job Description
Administrative Assistant – Marketing
Workana
• Manage and maintain executives’ and team calendars, scheduling meetings and coordinating appointments. • Handle incoming emails and correspondence, triaging and responding as appropriate. • Organize and maintain digital and physical filing systems, ensuring documents are accurate and accessible. • Create and maintain SOPs. • Assist in coordinating travel arrangements, including flights, accommodation, and itineraries. • Prepare meeting notes and follow up on action items from meetings. • Assist in the development and scheduling of content across social media platforms. • Draft, proofread, and distribute marketing materials including newsletters, emails, and promotional content. • Coordinate with external designers, agencies, or printers on marketing collateral. • Track and report on social media engagement metrics and campaign performance. • Manage posting and engagement on social media platforms (LinkedIn and Instagram). • Gather missing receipts from various sources. • Process and reconcile employee expenses in a timely and accurate manner. • Set up bills for payment. • Code and submit invoices and expenses to the appropriate GL codes. • Ensure expenses are approved and reimbursed in accordance with company policy. • Assist in preparing monthly expense summaries and reports for review.
Job Requirements
- 2+ years of experience in an administrative, marketing, or office coordination role.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.
- Familiarity with social media platforms and basic content management (LinkedIn, Instagram, Facebook).
- Experience with expense management tools.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- High attention to detail and accuracy in all work.
- Demonstrated ability to handle confidential information with discretion.
- Post-secondary education in Business Administration, Marketing, or a related field is preferred.
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