Philanthropy Operations and Grants Manager
Location
Massachusetts
Posted
2 days ago
Salary
$68K - $76.5K / year
Seniority
Senior
Job Description
Philanthropy Operations and Grants Manager
Housing Partnership Network
• Own end-to-end grant lifecycle management in Salesforce, including opportunity setup, award tracking, reporting, closeout, and required documentation. • Lead grant kickoff processes by confirming deliverables, timelines, reporting requirements, internal ownership, and compliance needs. • Manage a rolling 12-month proposal calendar with proactive deadline tracking, reminders, and risk escalation. • Serve as the primary Salesforce administrator for Philanthropy, maintaining data quality across funders, prospects, grants, dashboards, reports, and workflows. • Improve Salesforce fields, automations, and integrations in partnership with internal systems teams, including Salesforce, Power BI and SharePoint troubleshooting. • Drive adoption of grant management processes across business lines. • Coordinate with program, analytics, and finance teams to ensure grant compliance, reporting accuracy, budget alignment, and timely deliverables. • Document funder interactions, cultivation activities, and reporting deliverables in Salesforce to support shared visibility and follow-through. • Maintain an organized, accurate prospect pipeline with clear next steps and ownership. • Conduct prospect research and prepare briefing materials for leadership. • Draft and manage timely grant acknowledgment letters and stewardship communications. • Support development of board reports, KPI dashboards, and philanthropy updates.
Job Requirements
- 3–5 years of experience in grants management, development operations, or a related nonprofit function.
- Strong proficiency in Salesforce, including report building, workflow management, and data integrity oversight; NPSP or Nonprofit Cloud experience preferred.
- Demonstrated project management skills with the ability to manage multiple deadlines and coordinate across teams.
- Experience with grant compliance, reporting, and financial coordination.
- Excellent written and verbal communication skills.
- High attention to detail and comfort working within complex systems and processes.
- Proficiency with Microsoft 365 tools, including SharePoint, Planner, OneNote, and Outlook.
Benefits
- 15 vacation days
- 12 sick days
- 12 paid holidays
- paid personal day
- medical, dental and vision insurance
- health savings account
- flexible spending account
- dependent care flexible spending account
- retirement and savings plan/401(k) match
- group life insurance
- short- and long-term disability
- parental leave
- sabbatical leave
- professional development and much more!
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