Informed. In Touch. In Sync.
Associate Director – Project Management
Location
Pennsylvania
Posted
17 hours ago
Salary
0
Seniority
Senior
Job Description
Associate Director – Project Management
Synchrony Group, LLC
• Provide leadership support for Project Managers in the development of educational and promotional materials/activities • Perform all Project Manager duties for assigned accounts and provide oversight/support in these areas for department personnel • Develop and execute project timelines, budgets, and billing checklists • Drive weekly internal and client status, new project kick-off, and post-project meetings • Communicate with assigned clients regarding project status when applicable • Fulfill lead role in resource allocation, scheduling, and prioritization based on business unit objectives defined by Account Services • Assess workflow and resources in the department to efficiently allocate responsibilities • Maintain high-level knowledge of the project status, billing status, and timelines to support execution for all projects across product teams • Review pre-/post-project documentation, and approve when appropriate • Assume/allocate/arrange coverage for temporary responsibilities for out-of-office team members • Assist Project Managers in problem-solving and prioritization to ensure timely execution of deliverables • Assist Project Managers with coordination of vendor/freelance selection • Review proposals and statements of work (SOWs) with Account Managers to ensure accuracy regarding department resources, allocated hours, and timelines • Assess and continually monitor projects for maintenance of budget and scope as detailed in SOW; recommend change of scope or modification of internal process as needed • Assist the Account Services team in the fulfillment and delivery of RFI/RFP (new-business) opportunities • Assess, improve, and ensure adherence to processes, procedures, and systems to increase the efficiency and effectiveness of the department • Train direct reports and other department staff, as required, on the use of department procedures and systems/software • Ensure that all quality control measures (eg, editorial review, graphics review) are completed as designated in the department procedures • Review detail reports with Project Managers to identify incorrectly recorded project hours, potential performance issues, and potentially out-of-specification/scope project hours • Analyze potential out-of-specification/scope hours and make corrective recommendations to the team • Serve as the primary Project Management team contact with Finance department • Ensure that submission of all reconciliations and invoices is timely and are occurring at appropriate project milestones
Job Requirements
- 5 years’ related experience in project management at a medical communications-related agency
- Experience managing >$3m annual brand marketing budgets
- Ability to attend and conduct client meetings and presentations
Benefits
- competitive salaries
- generous paid time off
- excellent health insurance
- family leave
- 401(k) plan with employer matching
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