Process and maintain accounts payable records, ensure timely invoice processing, resolve discrepancies with vendors, and oversee workflows to support efficient financial operations across various departments.

Role Description The Accounts Payable Specialist I will provide excellent service to vendors, students, and university staff and faculty within the University’s Business Office. Services include: - Accounts payable - Purchase card - Purchasing - Vendor management - Treasury activities - Other various business office functions Maintain financial system integrity through quality control and enforcing policies. Qualifications - Minimum of a bachelor’s degree, preferably in accounting or business. - Minimum of three (3) years of related experience and exposure to high volume invoices and business office functions. - Excellent written and verbal communication skills. - Strong interpersonal skills with vendors, staff, faculty, and student population. - Superior organizational and problem resolution skills. - Strong basic computer software (MS Office) skills, Excel is a must. - Teamwork and high attention to detail. - Ability to interact effectively as a member of a team and work collaboratively with other departments. - Ability to listen to customers (e.g. students, staff, etc.) and to understand and respond positively to their requests. - Ability to work without close supervision and to set one’s own priorities and work schedule. Requirements - Ensures that all invoices are reviewed, coded, and processed accurately and in a timely manner. - Processes vendor invoices and other disbursement requests, ensuring that proper documentation and approvals have been provided and that cost center codes are accurate. - Assists with generating weekly check runs, wire transfers, and ACH payments to vendors. - Purchase card accounting and support. - Responds to vendor or internal inquiries and researches to resolve concerns or discrepancies. - Verifies payments before processing and mailing by reviewing and completing reconciliation of checks and vouchers. - Analyzes expense reports and other invoices for accuracy and eligibility for payment. - Assists with month-end closing, ensuring all invoices are processed within the month received, producing the Aging Report, and completing the AP Accruals. - Assists with monthly/quarterly internal audit of quality assurance program. - Purchasing and business office support to University stakeholders. - Assists in maintaining financial integrity in the accounting system. - Other duties as assigned. Benefits - Medical - Dental - Vision - FSA/HSA - Tuition Assistant Program - Long/Short Term Disability - Life Insurance - Employee Assistance Program - 401K Match - Paid Time Off - 12 Paid Holidays - * includes domestic partner coverage

• Processes invoices by using eForm template or keying directly into PeopleSoft ERP ensuring accuracy of purchase order information, dollar amounts and vendor name/address • Effectively prioritizes daily invoice volume to triage critical payments that could have patient care or financial impact • Processing of supplier invoices involves appropriate allocation related to over 28 active financial operating units across the enterprise amounting to over $1 billion in annual spend • Provides excellent customer service to internal associates/departments that have questions or need guidance on invoice processing • Effectively answer supplier inquiries • Manages all invoices on hold for approval or goods in dispute to provide timely follow up & assists AP analyst with resolution if issue is complex • Assists AP analyst in resolving invoices that have quality errors from Recycle and Quick queues to ensure they can be accurately posted in PeopleSoft ERP in order to have expense recognized in proper budget period.

• Processes vendor requests, vendor invoices, and employee expense reimbursements in a timely manner • Supports credit card program administration, including payment processing and reconciliation activities • Maintains vendor records and prepares reconciliations of vendor invoices and statements • Ensures accuracy of vendor tax documents • Provides excellent customer service to all stakeholders