Title: Trustee Relations Coordinator Location: Baltimore Maryland time type: Full time job requisition id: JR103128 Hybrid Job Description: The Maryland/DC Trustee Relations Coordinator directs the volunteer leadership programs of the Maryland/DC Business Unit. In close collaboration with the Business Unit Executive Director, this position develops and executes programming, meetings and special events for the Maryland/DC Board of Trustees, the Trustee Emeritus, Alumni Board members and other donor/supporter audiences to increase engagement with and support of the outcomes of the Maryland/DC Chapter’s Business Plan. We’re Looking for You: The Trustee Relations Coordinator is the primary liaison to the Maryland/DC Board of Trustees, Emeritus Trustees, Alumni Trustees and committees/working groups affiliated with the chapter. The position provides strategic vision and management of the board, including coordinating committee meetings and creating strategic agendas, coordinating all trustee events such as meetings, field trips, board dinners, and orientations. They enforce Governance strategies, including satisfying trustee requirements during their terms. The position develops communications with Trustees, and works in close partnership with State Director, Senior Leadership Team and members of the Development team to create and implement engagement plans that provide a cohesive experience for volunteers. They create, manage and document processes and implement recommended practices to improve effectiveness. They establish goals and success factors, and develop plans, budgets, metrics and schedules as it relates to volunteer leadership events and meetings with input and buy-in from key stakeholders and team members. The position is responsible for additional donor relations activities, including drafting correspondence and acknowledgments, assisting the development team as needed in responding to donor inquiries, and assisting in processing and recording gifts. RESPONSIBILITIES & SCOPE - Manage the strategic goals of the volunteer leadership program – including the Maryland/DC Board of Trustees, Emeritus Trustees, and the Alumni Trustee Network. - Develop board and committee meeting agendas, compile board packet and other reference materials, take and disseminate notes and other meeting management activities as needed. - Understand and implement the governance structure and protocols that guide our volunteer management. - Plan and execute successfully a variety of meetings, events and trips, including multi-day, field, hybrid and in-person. - Liaise with the marketing and philanthropy teams to ensure smooth coordination with communication, trustee strategy and the State Director’s schedule. - Serve as the Business Unit liaison to the Worldwide Office Trustees Programs communicating with trustee program staff regarding Maryland/DC procedures and updates, participate in meetings and provide support and assistance as needed to Maryland/DC trustees involved in national task force meetings. - Act independently and in supervisor’s stead, as needed; exercise independent judgment to identify and solve problems as they relate to the volunteer leadership program. - Execute projects and events through cross-functional and cross-divisional teams. - Demonstrate sensitivity in handling confidential information. - Develop and implement new initiatives that will ensure department and organization-wide goals and strategies are achieved. - Ensure programmatic commitments, Conservancy policies and procedures, financial standards, and legal requirements are met and managed for compliance, including donor/legal/IRS requirements and TNC compliance trainings. - Develop safety and contingency plans for events. - Negotiate and contract with vendors proactively identifying vendors that support the goals of the DEI Action Plan. - Manage and implement multiple projects, including managing budget, setting deadlines and ensuring accountability. - May manage or participate in complex negotiations; decisions may bind the organization financially or legally. - Travel frequently, working long and flexible hours, as needed. - Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain. - Work is diversified and may not always fall under established practices and guideline. What You’ll Bring: - 2 years of project management experience or 1 year of acting as a project lead. - Coursework or other training on project management principles experience. - Experience in managing and tracking multiple projects. - Experience managing all aspects (including scheduling, logistics, vendors, budgeting and travel) of a variety of meetings, events and trips with varied scale and scope. - Experience using project management techniques and tools such as Smartsheet, Asana, etc. Desired Qualifications: - Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated. - Demonstrated ability to attend to details and meet deadlines. - Ability to manage and implement complex processes. - Ability to work in partnership with others in a collaborative role. - Proficiency in interpreting guidelines and manipulating, analyzing, and interpreting data. - Strong communication, writing and presentation skills. - Demonstrated ability to conceive and write creatively for various audiences. - Knowledge of current and evolving trends in non-profit volunteer leadership. - Strong interpersonal skills, including ability to negotiate, influence, and persuade. - Successful experience implementing strategic program goals. Salary Information: The starting pay range for a candidate selected for this position is generally within the range of $84,000 - $91,000 annually. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment. Who We Are: The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor. One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and stay for the people.” What We Bring: Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world! TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ. Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible. Employees must submit their application by logging into Workday and applying via the Jobs Hub. The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law. The successful applicant must meet the requirements of The Nature Conservancy's background screening process. Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings! TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.