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Schedule deliveries, installations, and service appointments. Coordinate schedules with internal operations teams. Confirm appointments and bookings with customers. Work closely with production and installation teams to ensure deadlines are met. Assist in coordinating production runs and workflow planning. Sales Support Answer customer sales enquiries. Assist customers with product information and technical questions. Manage website enquiry and quote request submissions. Prepare and process quotations. Follow up customer leads. Forward specialised enquiries to the relevant sales team member. Purchasing & Supplier Management Order materials and supplies including: Sand and cement products Mapei products Cement Australia products Packaging materials Office supplies Production consumables Coordinate supplier deliveries. Monitor stock levels and reorder supplies when required. Data Management Maintain accurate records and databases. Organise company documents using cloud-based systems. Update product codes, pricing, and system information. Maintain CRM and customer databases. Ensure data accuracy across all business systems. Customer Relationship Management (CRM) Update and maintain CRM systems. Record customer interactions and notes. Assist in managing ongoing customer relationships and communications. Research & Reporting Conduct online research as required. Gather and summarise information for reports. Generate operational, sales, and production reports. Provide administrative support for business improvement initiatives.
Accounts Payable & Procurement Administrator
Location
Australia
Posted
12 days ago
Salary
0
Seniority
Mid Level
No structured requirement data.
Job Description
Accounts Payable & Procurement Administrator
Virtual Coworker
Role Description - Reconcile supplier expenditure transactions through Xero bank feeds. - Run and prepare Accounts Payable reports for weekly payment approvals. - Maintain supplier banking information including BSB and account details. - Prepare ABA payment files for approved supplier payments. - Provide ABA payment files to the Director for upload and processing through ANZ Banking. - Maintain payment records and ensure payment runs are completed accurately and on schedule. - Prepare separate reporting for credit card payments requiring Director approval and processing. Qualifications - Process supplier invoices into Lightyear for approval workflows. - Allocate invoices to the correct approval templates and managers. - Review supplier records to ensure approval routing is correctly configured. - Monitor invoice approval status and follow up managers to ensure timely approvals. - Review supplier statements and identify missing invoices. - Obtain invoice copies from suppliers when required. - Ensure invoices are accurately matched against approved purchase orders prior to payment. - Assist with improving and streamlining approval workflows and system processes. Requirements - Reconcile open purchase orders between Uptick and Lightyear. - Receipt and close purchase orders within Uptick once goods and services have been received and processed. - Investigate and close unmatched or incorrectly matched purchase orders in Lightyear. - Monitor purchase order workflow compliance between systems. - Verify purchase orders generated in Uptick are successfully distributed to suppliers and imported into Lightyear for invoice matching. - Follow up managers regarding purchase orders that have been manually issued outside approved processes. - Assist in maintaining procurement controls and improving system efficiencies.
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