• Project Intake, planning & logistics • Create detailed event briefs and project timelines. • Select and book venues and locations. • Arrange for essential event services (catering, entertainment, AV, transportation). • Negotiate and execute contracts with vendors and stakeholders. • Manage menu selection and floorplan creation. • Supervise event setup, execution, and teardown. • Collaborate with the marketing team on all event-related materials, including invitations, advertisements, and presentations. • Establish invitation list in partnership with local offices and oversee invitation process. • Manage event registration technology and track RSVPs. • Determine branding, signage, and swag needs. • Maintain relationships with key vendors for future events. • Keep an updated list of venues and vendors. • Create and manage Salesforce market campaigns for each local event or campaign. • Ensure accurate attendance is recorded and ROI is tracked. • Administer and monitor results for post-event surveys and look to incorporate feedback to future events. • Reconcile spend vs. event budget and track costs. • Ensure all leads from an event are systematically documented and tracked. • Intake sponsorship requests from local offices and assess whether they fit the regional strategy. • Manage internal approval process through marketing, finance, and compliance teams. • Work with content team on any marketing collateral related to sponsorship and manage production of assets. • Intake special project requests from local offices and assess whether they fit the regional strategy. • Manage planning process and execution of special projects. • Work with content team on any marketing collateral needed and manage production of assets.

• Support end-to-end creative and marketing workflows including intake, request tracking, timeline coordination, and prioritization. Maintain project trackers and documentation to keep work visible, organized, and on schedule. • Build collaborative working relationships with Creative, Growth Marketing, Retention Marketing, UX/Digital Product, Merch, Sustainability, and Owned Brand teams. Coordinate communication, follow-ups, and alignment on deliverables and timelines so nothing falls through the cracks. • Support the adoption of AI-powered tools by standardizing inputs and identifying opportunities for automation. Spot friction in how we work and bring practical ideas for making creative and marketing processes smoother and more scalable. • Assist with asset tracking, delivery timelines, and briefing and feedback cycles to help scale creative output for growth channels. • Support vendor coordination, purchase orders, contracts, and photoshoot logistics as needed. Assist with budget tracking under direction from the Creative Director.

Role Description The Marketing Operations Specialist, Email & Campaign Production role supports the execution of campaign requests across Tungsten Automation’s global marketing organization, with a primary focus on email and campaign production responsibilities. This role serves as a key execution partner for: - Email builds - Forms - Audience segmentation - List uploads - Campaign quality assurance - Request fulfillment for internal business partners This remote role will also support broader marketing operations activities such as: - Tech stack audits - Lead routing checks - Data hygiene - Process documentation - Platform clean-up - Operational improvements This is a hands-on production role for someone who is organized, detail-oriented, and eager to grow their skills in marketing automation, campaign execution, QA, and AI-enabled ways of working. Qualifications - Experience with marketing automation platforms, preferably Eloqua - Strong organizational and detail-oriented skills - Ability to manage multiple projects simultaneously - Familiarity with data quality and privacy standards Requirements - Review and manage assigned campaign production and marketing operations requests through the intake or project management system - Build and update campaign components in our marketing automation platform - Upload, validate, and manage contact lists - Execute email and campaign production tasks based on approved templates - Complete pre-launch quality assurance checks - Support campaign-related data flow checks - Document issues, blockers, and inconsistencies clearly - Support broader marketing operations activities - Use approved AI-enabled tools to improve efficiency Company Description

Marketing Operations Coordinator Vienna, VA Type: Contract Category: Administrative Job Title: Marketing Operations Coordinator Industry: Nonprofit / Marketing Operations Assignment Type: Contract | Approximately 4-month assignment Pay: $28.00 - $30.00 / hour Work Schedule: Hybrid Schedule - In Office: Tuesday, Wednesday, Thursday - Remote: Monday, Friday - Hours: 8:00 AM – 4:00 PM - 40 hours per week Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is partnering with a mission-driven organization seeking a Marketing Operations Coordinator to support a growing marketing team during a period of increased project activity and event programming. This role offers an opportunity to contribute to marketing initiatives, process improvements, and event execution while working in a collaborative environment. Job Description: We are seeking a highly organized and proactive professional to assist with marketing operations, campaign support, reporting, data management, and event coordination. The ideal candidate thrives in a fast-paced environment, enjoys working with data and systems, and can successfully manage multiple priorities while maintaining a high level of accuracy. Key Responsibilities: - Maintain and update marketing databases and contact records to ensure data accuracy. - Support email marketing initiatives, including audience segmentation and campaign preparation. - Verify and reconcile attendee and registration information across multiple platforms. - Generate reports and track key marketing metrics. - Assist with documenting workflows and supporting implementation of new project management processes. - Coordinate event logistics, including vendor communication and catering arrangements. - Organize and maintain digital files and shared documentation. - Collaborate with internal stakeholders to support project timelines and operational goals. Qualifications: - Minimum of 2 years of professional office experience required. - Project coordination or project management experience strongly preferred. - Previous nonprofit industry experience is a plus. - Experience with CRM and marketing platforms such as Microsoft Dynamics, Mailchimp, Cvent, or similar systems. - Proficiency with Microsoft Office Suite. - Strong attention to detail and organizational skills. - Ability to work independently after onboarding and training. - Excellent communication and interpersonal skills. - Professional demeanor and adaptable work style. - Associate's or Bachelor's degree in Marketing, Communications, Business, or a related field preferred. Additional Details: - Contract assignment through approximately October. - Hybrid work environment with three in-office days per week. - Business casual office setting. - Limited overtime may be available with prior management approval. - Collaborative team environment with approximately five team members. - Manager provides structured onboarding, ongoing support, and regular one-on-one meetings. - Candidates should reside within a reasonable commuting distance of the Vienna office. Perks: - Hybrid work schedule. - Opportunity to support impactful marketing and event initiatives. - Collaborative and engaging team culture. - Hands-on exposure to marketing operations, CRM management, and project coordination. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.