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AP Accountant
Location
Lithuania
Posted
5 days ago
Salary
€26.4K - €34.7K / year
Seniority
Senior
Job Description
AP Accountant
PVcase
• Own daily execution of the group’s accounts payable process, including vendor bills, reimbursements, business trip expenses, advance invoices, credit memos, and payment preparation. • Review AP transactions for completeness and accuracy, including vendor details, GL accounts, cost centers, products, projects, tax codes, amortization rules, approvals, and supporting documentation. • Ensure invoices and reimbursements are processed through Payhawk and exported to NetSuite accurately and on time. • Ensure AP transactions contain sufficient information for fixed asset identification and capitalization assessment, and escalate potential fixed asset items in line with the fixed asset process. • Initiate vendor creation and maintain vendor master data in line with vendor management procedures, including review of duplicate vendors, payment details, and required supporting information. • Monitor vendor detail changes, ensure proper verification and approval, and escalate potential vendor master data or payment risks where required. • Manage AP-related queries from vendors and internal stakeholders, ensuring timely, clear, and structured communication. • Identify AP process exceptions, missing information, approval delays, and recurring issues, and escalate them in line with defined escalation rules. • Prepare weekly AP payment runs for fully approved and reviewed transactions, ensuring payment details match vendor records, supporting documentation, and approval requirements before payment execution or authorization. • Review and process employee reimbursements, per diems, mileage claims, and business trip-related expenses in line with internal policies and approval requirements. • Own AP-side control over business trip expenses and Navan financial flows, including review of supporting documentation, dimensions, invoice flows, syncs into Payhawk / NetSuite, and resolution of mismatches. • Monitor Payhawk balances and coordinate required funding to ensure timely settlement of approved AP transactions. • Maintain AP-related business trip process accuracy in Navan, including master data, syncs, invoice flows, and alignment with Payhawk and NetSuite. • Review overdue approvals, unresolved AP items, export errors, and recurring process issues, and escalate where required. • Support improvements to AP workflows, approval logic, stakeholder guidance, and system usage to reduce manual work and recurring errors. • Prepare and validate AP-related month-end close inputs, including completeness of vendor bills, unsubmitted transactions, advance invoice matching, credit memo processing, open AP items, and expense cut-off. • Identify recurring AP issues and suggest improvements to the Head of Transactional Accounting.
Job Requirements
- Bachelor’s degree in Accounting, Finance, Economics, Business Administration, or a related field.
- 3–5+ years of relevant accounting experience, preferably in accounts payable, procure-to-pay, expense management, or high-volume accounting operations.
- Hands-on experience with NetSuite or similar ERP system; experience with Payhawk, Navan, or similar expense / travel management tools is an advantage.
- Good understanding of AP processes, including vendor management, invoice processing, reimbursements, business trips, advance invoices, credit memos, payments, and related controls.
- Ability to review transactions for completeness and accuracy, including vendor details, accounting dimensions, tax codes, approvals, and supporting documentation.
- Strong attention to detail, ownership, communication skills, and ability to work independently in a deadline-driven environment.
- Ability to follow policies, resolve routine issues, identify recurring process gaps, and escalate exceptions in a structured way.
Benefits
- Flex benefit package, customizing perks to match your unique style.
- Enjoy unlimited remote work or join the vibrant offices in Vilnius, Kaunas, or Barcelona.
- Flexible working hours, harmonizing your personal and professional life.
- Half-day Summer Fridays.
- Full training and onboarding program for a seamless start.
- Exclusive work only with international markets.
- Considerable & steadily increasing salary, recognizing and rewarding your dedication.
- Frequent in-office and after-hours activities with team members.
- Participation in international training programs.
- Internal transparency with company results and salary system, promoting a culture of trust and collaboration.
- Additional paid vacation days, including birthdays, volunteering, and other occasions.
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Staff Accountant
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