• Lead proposal generation • Review client requests for capabilities, certifications, scope • Keep all internal stakeholders informed throughout the process • Facilitate and/or complete: Discussion on the proposal strategy • Confirm that lab certification(s) meets project requirements • Confirm that lab compound lists and limits meet project requirements • Determine the lab placement of the work • Identifies and works with subcontract laboratories • Submit proposal information and pricing to Pricing Desk • Generate the proposal documents • Obtain approval by stakeholders • Update status in LIMS • Review the RFP and/or other requests • Provide QAPP/SOW documentation • Provide second Level review to other’s proposals • Follow up on Proposal for award and debrief

Role Description We are searching for a highly motivated Proposal Coordinator to join our expanding Federal Marketing team, offering the flexibility to report to any of Pond’s offices or work remotely. The ideal candidate possesses fundamental knowledge of the AEC industry and experience in contracting with the Federal Government. This individual will contribute to our dynamic team of marketing and energy professionals, playing a pivotal role in supporting and leading various multidisciplinary projects. The successful candidate will also engage with clients and contribute to the development of proposals. Qualifications - 3-5 years of experience developing proposals for federal clients, specifically the Department of Defense and major civilian agencies. - Proficiency in writing and editing technical narrative (with writing samples). - Proficiency in graphics, document layout, and production (with production samples). - Proficiency in relevant software, including Microsoft Office and Adobe Creative Suite (InDesign, Photoshop, Illustrator). - Experience in developing and submitting SF330 qualifications packages. - Experience in developing and submitting task order responses within on-call or Indefinite Delivery, Indefinite Quantity (IDIQ) contracts. - Experience developing sales collateral, including slideshows, brochures, website content, etc. - Ability to thrive in a deadline-driven, team environment, with a positive attitude, multitasking skills, and self-motivation to produce high-quality work.

• Lead the preparation and submission of proposals • Analyze RFQs, RFPs, and RFIs • Direct proposal kickoff and debrief meetings • Work closely with leadership and SMEs to develop win strategies • Write persuasive content including executive summaries

Role Description Reporting to the Proposal Manager, the Proposal Specialist supports the end‑to‑end development of high‑quality, compliant, and compelling proposal responses for sales opportunities. This role is responsible for writing, editing, coordinating inputs, maintaining proposal templates, and ensuring all deliverables meet requirements, brand standards, and submission deadlines. The ideal candidate is detail‑oriented, organized, and comfortable working in a fast‑paced, deadline‑driven environment. Qualifications - Detail-oriented - Organized - Comfortable working in a fast-paced environment Requirements - Drafts and edits proposal sections including resumes, past performance, management approach, technical narratives, and standard content. - Tailors boilerplate text to align with solicitation requirements and customer needs. - Conducts research to gather company information, market data, and technical inputs to support proposal narratives. - Reviews RFx instructions to ensure content adheres to formatting, organizational, and compliance requirements. - Assists in creating and maintaining compliance matrices and proposal templates. - Ensures consistency in style, voice, and terminology across all proposal documents. - Works closely with Proposal Manager, Sales Directors, and Subject Matter Experts to gather required inputs. - Tracks proposal tasks, deadlines, and document versions throughout the response process. - Supports coordination of internal reviews and incorporates reviewer feedback. - Prepares final proposal deliverables including formatting, proofreading, graphics placement, and PDF production. - Assists in preparing electronic and/or physical submissions in accordance with solicitation requirements. - Maintains content libraries, style guides, and reusable proposal materials. Company Description