Role Description We are searching for a highly motivated Proposal Coordinator to join our expanding Federal Marketing team, offering the flexibility to report to any of Pond’s offices or work remotely. The ideal candidate possesses fundamental knowledge of the AEC industry and experience in contracting with the Federal Government. This individual will contribute to our dynamic team of marketing and energy professionals, playing a pivotal role in supporting and leading various multidisciplinary projects. The successful candidate will also engage with clients and contribute to the development of proposals. Qualifications - 3-5 years of experience developing proposals for federal clients, specifically the Department of Defense and major civilian agencies. - Proficiency in writing and editing technical narrative (with writing samples). - Proficiency in graphics, document layout, and production (with production samples). - Proficiency in relevant software, including Microsoft Office and Adobe Creative Suite (InDesign, Photoshop, Illustrator). - Experience in developing and submitting SF330 qualifications packages. - Experience in developing and submitting task order responses within on-call or Indefinite Delivery, Indefinite Quantity (IDIQ) contracts. - Experience developing sales collateral, including slideshows, brochures, website content, etc. - Ability to thrive in a deadline-driven, team environment, with a positive attitude, multitasking skills, and self-motivation to produce high-quality work.

• Lead the preparation and submission of proposals • Analyze RFQs, RFPs, and RFIs • Direct proposal kickoff and debrief meetings • Work closely with leadership and SMEs to develop win strategies • Write persuasive content including executive summaries

Role Description Reporting to the Proposal Manager, the Proposal Specialist supports the end‑to‑end development of high‑quality, compliant, and compelling proposal responses for sales opportunities. This role is responsible for writing, editing, coordinating inputs, maintaining proposal templates, and ensuring all deliverables meet requirements, brand standards, and submission deadlines. The ideal candidate is detail‑oriented, organized, and comfortable working in a fast‑paced, deadline‑driven environment. Qualifications - Detail-oriented - Organized - Comfortable working in a fast-paced environment Requirements - Drafts and edits proposal sections including resumes, past performance, management approach, technical narratives, and standard content. - Tailors boilerplate text to align with solicitation requirements and customer needs. - Conducts research to gather company information, market data, and technical inputs to support proposal narratives. - Reviews RFx instructions to ensure content adheres to formatting, organizational, and compliance requirements. - Assists in creating and maintaining compliance matrices and proposal templates. - Ensures consistency in style, voice, and terminology across all proposal documents. - Works closely with Proposal Manager, Sales Directors, and Subject Matter Experts to gather required inputs. - Tracks proposal tasks, deadlines, and document versions throughout the response process. - Supports coordination of internal reviews and incorporates reviewer feedback. - Prepares final proposal deliverables including formatting, proofreading, graphics placement, and PDF production. - Assists in preparing electronic and/or physical submissions in accordance with solicitation requirements. - Maintains content libraries, style guides, and reusable proposal materials. Company Description

Role Description The Document Coordinator is responsible for obtaining and tracking COOP and Condo documents utilized for loan level review for compliance with FNMA, SONYMA, and other investor guidelines. - Responsible for collecting COOP/Condo documents from the Management company, insurance company, and/or HOA. - Contact investors for status of projects. - Communicate with internal and external partners regarding status of reviews. - Monitor and respond to internal and external communications in a timely manner. - Responsible for following up with Management companies, insurance companies, and HOA for status of outstanding suspense items. - Data Entry of project information into database. - Work closely with COOP Review Specialist to expedite review and approval of COOP projects according to FMC policy. - Complete other miscellaneous related duties as assigned by the Project Review Desk Manager. - Comply with all company policies and procedures. - Maintain regular and punctual attendance. Qualifications - Effective written and verbal communication skills. - Ability to follow direction. - Willingness to learn. - Work successfully in a team environment. - Minimum high school diploma or general education degree (GED) required. Requirements - None Required. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is normally performed in a typical interior office work environment which does not subject the employee to any hazardous or unpleasant elements. The noise level in the work environment is usually moderate. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Equal Employment Opportunity The company is committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, color, sex, marital status, sexual orientation, gender identity or expression, pregnancy, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. Americans with Disabilities Act Applicants as well as employees who are or become disabled must be able to satisfactorily perform the essential job functions of the position either with or without reasonable accommodation. Applicants as well as employees are encouraged to meet with Human Resources as the organization shall review reasonable accommodations on a case-by-case basis in accordance with applicable law. Job Responsibilities The statements reflect the general duties and responsibilities considered necessary to perform the essential functions of the job and should not be considered as an all-inclusive list of all the work requirements of the position. The company may change the specific job duties with or without prior notice based on the needs of the organization.