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Atticus Lawyer Coaching logo
Atticus Lawyer Coaching

We help busy attorneys grow thriving practices, increase revenue, lower stress, and achieve a true work/life balance.

Client Intake – Executive Support Manager

ManagerManagerOtherRemoteSeniorTeam 11-50H1B No SponsorCompany SiteLinkedIn

Location

Pennsylvania

Posted

128 days ago

Salary

$60K - $80K / year

Seniority

Senior

Bachelor Degree3 yrs expEnglish

Job Description

Client Intake – Executive Support Manager

Atticus Lawyer Coaching

• Serve as the first point of contact for new inquiries via email, phone, website, and third-party platforms • Confidently communicate the firm’s services, scope, process, and value to prospective clients • Conduct initial intake conversations to gather relevant information and assess fit • Exercise judgment to vet, set, refer, or decline inquiries in alignment with firm standards • Ensure scheduled meetings are purposeful and appropriate, protecting attorney time • Maintain accurate and timely intake records in Lawmatics or related systems • Own and manage the firm’s primary inbox and assigned executive communications • Resolve matters independently whenever possible and escalate only when attorney input is required • Draft clear, professional responses and ensure consistent tone and follow-through • Manage a complex calendar that includes legal matters, business operations, media, travel, and speaking engagements • Coordinate media inquiries, speaking engagements, podcasts, and interviews • Support scheduling, preparation, and follow-up for public-facing engagements • Assist with travel, events, conferences, and operational logistics • Support billing and invoicing processes, tracking payments and documentation as needed • Maintain organized records, confidentiality, and adherence to firm systems and workflows

Job Requirements

  • Paralegal or legal administrative background required
  • 3+ years of experience in a legal assistant, executive assistant, intake, or operations-focused role
  • Strong understanding of law firm intake, client communication, and case flow
  • Excellent written communication skills and professional judgment
  • Highly organized, detail-oriented, and comfortable managing competing priorities
  • Ability to anticipate needs, make decisions, and take ownership
  • Experience with Lawmatics or similar legal CRM systems is a plus
  • Estate planning or related practice experience is helpful but not required

Benefits

  • Full-time, remote position
  • Core availability during standard business hours
  • Competitive salary, commensurate with experience:
  • $60,000–$70,000 for solid, experienced legal intake / EA candidates
  • Up to $80,000 for candidates with strong law firm intake judgment, CRM ownership, and executive support maturity
  • Eligibility for incentive or performance-based bonuses
  • Paid time off and holidays
  • Health insurance (100% employee coverage)
  • 401k plan
  • Opportunity for salary growth as the firm expands and responsibilities increase.

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