• Manage and coordinate executive calendars, schedule meetings, and arrange travel logistics. • Prepare and edit correspondence, communications, presentations, and other documents. • Serve as a liaison between executives and internal teams, clients, and external partners. • Organize and support meetings, including preparing agendas, taking minutes, and following up on action items. • Handle confidential information with utmost discretion and professionalism. • Assist with special projects and events as needed to support business objectives. • Coordinate administrative processes to improve executive productivity and office efficiency.

Role Description As an Executive Assistant, you will play a pivotal role in supporting senior leaders and driving operational excellence. You will be responsible for managing critical administrative functions, facilitating communication, and ensuring seamless day-to-day operations. - Manage inboxes, calendars, scheduling, and follow-ups for executives - Prepare documents, reports, and meeting notes to support decision-making - Coordinate tasks, timelines, and daily priorities across multiple stakeholders - Support light operations, project management, and reporting activities - Conduct research to inform strategy and executive decisions - Handle personal and administrative support items as needed - Maintain effective communication flow between clients and stakeholders - Operate from established SOPs while identifying and implementing process improvements Qualifications - 3+ years of executive assistant or operations experience - Experience working in fast-paced, high-expectation environments - Experience owning and driving projects end-to-end, including timelines, dependencies, and stakeholder coordination - Strong experience with Google Workspace - Proficiency with common project management tools (Asana, ClickUp, Trello, Monday.com, Jira, Notion or similar) - Proficiency with common AI tools (ChatGPT, Claude, Gemini, Perplexity, Grammarly or similar) - Experience managing stakeholders including founders, clients, vendors, internal teams, and C-suite executives - Business-fluent written and verbal English Requirements - Based in the Philippines - Available to work during US hours - Quiet home workspace suitable for remote work - Headset and webcam for remote meetings - Backup internet and/or backup power for remote work continuity Benefits - Competitive pay above market rates - Paid Holidays and PTO - Part-time or Full-time positions tailored to your availability - Performance, Tenure, and Health & Wellness bonuses - Opportunities for professional development within the Assistantly community - Be part of a vibrant and supportive community of professionals

• Maintain CRM accuracy and data integrity daily • Proactively tag clients and update workstream statuses • Manage stakeholder contact records • Generate and share filtered lists based on specific targeting criteria • Support U.S. leadership and offshore Client Account Managers • Triage inbound inquiries and route to appropriate internal owners • Coordinate onboarding steps, intake tasks, scheduling, and follow-ups • Maintain light ticketing/customer support workflows (e.g., Pylon) • Create templates, checklists, and SOP documentation • Identify workflow bottlenecks and recommend improvements • Collaborate with engineering on CRM, client portal, and analytics enhancements

• Chat with travelers via WhatsApp to understand their preferences and provide personalized travel recommendations. • Respond quickly and thoughtfully to inquiries (within 10–20 minutes during your shift). • Handle special requests and ensure smooth communication between clients and hotels/vendors. • Research and recommend hotels, restaurants, and attractions using AI tools and reliable online sources. • Verify every detail—location, timing, currency, and amenities—before confirming bookings. • Coordinate hotel reservations, car rentals, and travel logistics across multiple booking platforms. • Write and curate destination guides and travel recommendations that blend inspiration with practical insight. • Collaborate with marketing teams to highlight exceptional hotels and destinations for social content. • Keep your finger on the pulse of travel trends, new openings, and local gems. • Think fast and find creative solutions when plans change (e.g., flight delays or cancellations). • Communicate calmly and clearly under pressure to maintain client confidence and satisfaction.