Role Description As an Executive Assistant, you will play a pivotal role in supporting senior leaders and driving operational excellence. You will be responsible for managing critical administrative functions, facilitating communication, and ensuring seamless day-to-day operations. - Manage inboxes, calendars, scheduling, and follow-ups for executives - Prepare documents, reports, and meeting notes to support decision-making - Coordinate tasks, timelines, and daily priorities across multiple stakeholders - Support light operations, project management, and reporting activities - Conduct research to inform strategy and executive decisions - Handle personal and administrative support items as needed - Maintain effective communication flow between clients and stakeholders - Operate from established SOPs while identifying and implementing process improvements Qualifications - 3+ years of executive assistant or operations experience - Experience working in fast-paced, high-expectation environments - Experience owning and driving projects end-to-end, including timelines, dependencies, and stakeholder coordination - Strong experience with Google Workspace - Proficiency with common project management tools (Asana, ClickUp, Trello, Monday.com, Jira, Notion or similar) - Proficiency with common AI tools (ChatGPT, Claude, Gemini, Perplexity, Grammarly or similar) - Experience managing stakeholders including founders, clients, vendors, internal teams, and C-suite executives - Business-fluent written and verbal English Requirements - Based in the Philippines - Available to work during US hours - Quiet home workspace suitable for remote work - Headset and webcam for remote meetings - Backup internet and/or backup power for remote work continuity Benefits - Competitive pay above market rates - Paid Holidays and PTO - Part-time or Full-time positions tailored to your availability - Performance, Tenure, and Health & Wellness bonuses - Opportunities for professional development within the Assistantly community - Be part of a vibrant and supportive community of professionals

• Maintain CRM accuracy and data integrity daily • Proactively tag clients and update workstream statuses • Manage stakeholder contact records • Generate and share filtered lists based on specific targeting criteria • Support U.S. leadership and offshore Client Account Managers • Triage inbound inquiries and route to appropriate internal owners • Coordinate onboarding steps, intake tasks, scheduling, and follow-ups • Maintain light ticketing/customer support workflows (e.g., Pylon) • Create templates, checklists, and SOP documentation • Identify workflow bottlenecks and recommend improvements • Collaborate with engineering on CRM, client portal, and analytics enhancements

• Chat with travelers via WhatsApp to understand their preferences and provide personalized travel recommendations. • Respond quickly and thoughtfully to inquiries (within 10–20 minutes during your shift). • Handle special requests and ensure smooth communication between clients and hotels/vendors. • Research and recommend hotels, restaurants, and attractions using AI tools and reliable online sources. • Verify every detail—location, timing, currency, and amenities—before confirming bookings. • Coordinate hotel reservations, car rentals, and travel logistics across multiple booking platforms. • Write and curate destination guides and travel recommendations that blend inspiration with practical insight. • Collaborate with marketing teams to highlight exceptional hotels and destinations for social content. • Keep your finger on the pulse of travel trends, new openings, and local gems. • Think fast and find creative solutions when plans change (e.g., flight delays or cancellations). • Communicate calmly and clearly under pressure to maintain client confidence and satisfaction.

Role Description We are seeking an experienced Executive Business Partner to the CFO to provide high-level strategic and operational support. The Executive Business Partner will act as a key collaborator in managing the CFO’s priorities, optimizing workflows, and driving initiatives that enhance financial performance and organizational effectiveness. This remote role offers the opportunity to operate within a fast-paced environment, partnering closely with senior leadership to influence key decisions and deliver impactful outcomes. Key Responsibilities - Own and manage the CFO’s calendar across multiple Google accounts, ensuring optimal prioritization, scheduling, and time allocation. - Triage and manage inbox communications, drafting responses and handling correspondence on behalf of the CFO. - Prepare meetings end-to-end: agendas, materials, briefing docs, and ensure follow-ups and action items are executed. - Oversee vendor and contract administration across 20+ active vendors, including tracking deliverables and performance. - Manage renewal calendars, proactively flagging upcoming deadlines and negotiating timelines where needed. - Support exit readiness initiatives, including coordination of documentation and M&A data room preparation. - Coordinate with legal teams on contracts, compliance, and documentation workflows. - Book and manage complex travel arrangements, including multi-leg and international itineraries. - Handle personal and property-related coordination tasks with a high level of discretion and reliability. - Build and optimize internal systems using tools like Google Workspace, Slack, Notion, and DocuSign. - Leverage AI tools (e.g., Claude, ChatGPT) to streamline workflows, automate tasks, and improve efficiency. Qualifications - 5+ years of experience supporting C-level executives (ideally CFO, COO, or General Counsel). - Proven experience in a fast-paced e-commerce or DTC environment. - Strong experience managing complex calendars, inboxes, and executive communications. - Hands-on experience with vendor management, contract administration, and renewal tracking. - Exposure to legal coordination, compliance processes, or M&A support (data rooms, due diligence, etc.). - Advanced proficiency in Google Workspace, Slack, Notion, and DocuSign. - Strong spreadsheet skills (data tracking, organization, and reporting). - Familiarity with EOS/Traction frameworks is a strong plus. - AI-native mindset with demonstrated use of tools like Claude or ChatGPT in daily workflows. - Exceptional written and verbal communication skills in English. - Highly organized, detail-oriented, and able to manage multiple priorities simultaneously. - Strong judgment and ability to operate with discretion and confidentiality. - Proactive, resourceful, and capable of operating with minimal supervision. Benefits - Competitive salary. - Ability to work remotely.