• Maintain CRM accuracy and data integrity daily • Proactively tag clients and update workstream statuses • Manage stakeholder contact records • Generate and share filtered lists based on specific targeting criteria • Support U.S. leadership and offshore Client Account Managers • Triage inbound inquiries and route to appropriate internal owners • Coordinate onboarding steps, intake tasks, scheduling, and follow-ups • Maintain light ticketing/customer support workflows (e.g., Pylon) • Create templates, checklists, and SOP documentation • Identify workflow bottlenecks and recommend improvements • Collaborate with engineering on CRM, client portal, and analytics enhancements

• Chat with travelers via WhatsApp to understand their preferences and provide personalized travel recommendations. • Respond quickly and thoughtfully to inquiries (within 10–20 minutes during your shift). • Handle special requests and ensure smooth communication between clients and hotels/vendors. • Research and recommend hotels, restaurants, and attractions using AI tools and reliable online sources. • Verify every detail—location, timing, currency, and amenities—before confirming bookings. • Coordinate hotel reservations, car rentals, and travel logistics across multiple booking platforms. • Write and curate destination guides and travel recommendations that blend inspiration with practical insight. • Collaborate with marketing teams to highlight exceptional hotels and destinations for social content. • Keep your finger on the pulse of travel trends, new openings, and local gems. • Think fast and find creative solutions when plans change (e.g., flight delays or cancellations). • Communicate calmly and clearly under pressure to maintain client confidence and satisfaction.

Role Description We are seeking an experienced Executive Business Partner to the CFO to provide high-level strategic and operational support. The Executive Business Partner will act as a key collaborator in managing the CFO’s priorities, optimizing workflows, and driving initiatives that enhance financial performance and organizational effectiveness. This remote role offers the opportunity to operate within a fast-paced environment, partnering closely with senior leadership to influence key decisions and deliver impactful outcomes. Key Responsibilities - Own and manage the CFO’s calendar across multiple Google accounts, ensuring optimal prioritization, scheduling, and time allocation. - Triage and manage inbox communications, drafting responses and handling correspondence on behalf of the CFO. - Prepare meetings end-to-end: agendas, materials, briefing docs, and ensure follow-ups and action items are executed. - Oversee vendor and contract administration across 20+ active vendors, including tracking deliverables and performance. - Manage renewal calendars, proactively flagging upcoming deadlines and negotiating timelines where needed. - Support exit readiness initiatives, including coordination of documentation and M&A data room preparation. - Coordinate with legal teams on contracts, compliance, and documentation workflows. - Book and manage complex travel arrangements, including multi-leg and international itineraries. - Handle personal and property-related coordination tasks with a high level of discretion and reliability. - Build and optimize internal systems using tools like Google Workspace, Slack, Notion, and DocuSign. - Leverage AI tools (e.g., Claude, ChatGPT) to streamline workflows, automate tasks, and improve efficiency. Qualifications - 5+ years of experience supporting C-level executives (ideally CFO, COO, or General Counsel). - Proven experience in a fast-paced e-commerce or DTC environment. - Strong experience managing complex calendars, inboxes, and executive communications. - Hands-on experience with vendor management, contract administration, and renewal tracking. - Exposure to legal coordination, compliance processes, or M&A support (data rooms, due diligence, etc.). - Advanced proficiency in Google Workspace, Slack, Notion, and DocuSign. - Strong spreadsheet skills (data tracking, organization, and reporting). - Familiarity with EOS/Traction frameworks is a strong plus. - AI-native mindset with demonstrated use of tools like Claude or ChatGPT in daily workflows. - Exceptional written and verbal communication skills in English. - Highly organized, detail-oriented, and able to manage multiple priorities simultaneously. - Strong judgment and ability to operate with discretion and confidentiality. - Proactive, resourceful, and capable of operating with minimal supervision. Benefits - Competitive salary. - Ability to work remotely.

Role Description Marathon Talent is seeking a proactive, highly organized, and detail-oriented Executive Assistant to support our executive leadership team. The ideal candidate will be a trusted partner, adept at managing complex calendars, coordinating meetings, and facilitating efficient communication across departments and with external stakeholders. This role requires discretion, excellent problem-solving skills, and the ability to handle multiple priorities in a fast-paced environment. - Manage and coordinate executive calendars, schedule meetings, and arrange travel logistics. - Prepare and edit correspondence, communications, presentations, and other documents. - Serve as a liaison between executives and internal teams, clients, and external partners. - Organize and support meetings, including preparing agendas, taking minutes, and following up on action items. - Handle confidential information with utmost discretion and professionalism. - Assist with special projects and events as needed to support business objectives. - Coordinate administrative processes to improve executive productivity and office efficiency. Qualifications - Proven experience as an Executive Assistant or in a similar administrative support role. - Exceptional organizational and time-management skills. - Strong written and verbal communication abilities. - Ability to multitask and prioritize effectively in a dynamic environment. - High level of discretion and confidentiality. - Proficient in Microsoft Office Suite and other productivity tools. - Strong interpersonal skills and ability to work collaboratively. - Detail-oriented with a proactive approach to problem-solving. - Bachelor’s degree preferred but not required. - Experience supporting C-level executives is a plus.