Title: Part-Time Program Administrator IV, Academic Affairs Location: Houston United States Job Type: Part-Time Job Description: Special Instructions to Applicants: All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues. About Rice: Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence. About George R. Brown School of Engineering and Computing: The George R. Brown School of Engineering and Computing ranks among the top 20 undergraduate engineering programs (US News & World Report) and is strongly committed to nurturing the aspirations of faculty, staff, and students in an inclusive environment. We seek greater representation of women, minorities, people with disabilities, and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds; to accelerate progress in building a faculty and staff who are diverse in background and thought, and we support an inclusive environment that fosters interaction and understanding within our diverse community. Position Summary: The Program Administrator advances the School of Engineering and Computing's Academic Affairs function by implementing and managing programs that contribute to the school's academic priorities and student-facing initiatives. This role oversees a portfolio of programs and processes related to scholarships, student engagement, and academic programming, ensuring effective coordination, execution, and continuous improvement. Working in close partnership with the Senior Associate Dean of Academic Affairs, the Program Administrator IV manages complex, cross-functional initiatives and helps align program operations with broader academic and strategic goals. This position plays a key role in evaluating existing processes, identifying opportunities for greater efficiency and effectiveness, and developing and implementing solutions that enhance program delivery and stakeholder experience. The ideal candidate is an experienced professional who brings sound judgment, initiative, and a strong sense of ownership to their work. They are skilled at managing competing priorities, navigating complex environments, and building effective working relationships across a broad range of stakeholders, including faculty, students, and central administrative partners. They bring the ability to both manage programs effectively and contribute thoughtful improvements that strengthen operations and support broader academic affairs goals. Workplace Requirements: This position is expected to be primarily in person to support training, relationship building, and continuity of operations. A hybrid work arrangement may be considered thereafter based on business need. Per Rice policy 440, work arrangements may be subject to change. Hiring Range: This is a part-time position (30 hours per week). The full-time equivalent (1.0 FTE) salary range is $70,000 - $75,000 annually. Actual compensation will be prorated based on scheduled hours. - Exempt (salaried) positions under FLSA are not eligible for overtime. Minimum Requirements: - Bachelor's degree - Three or more (3+) years of relevant experience managing work across multiple priorities and stakeholder groups Skills: - Advanced problem-solving, critical thinking, and sound judgment - Strong written and verbal communication skills, with the ability to tailor messaging to varied audiences - Ability to manage multiple priorities and complex projects in a dynamic environment - Strong organizational skills and attention to detail - Ability to synthesize information and support informed decision-making - Strong client service orientation and ability to cultivate and manage collaborative partnerships - Knowledge of budgeting principles, financial planning, and resource management Preferences: - Master's degree or equivalent experience in a relevant field - Experience identifying and implementing improvements to processes, workflows, or program operations - Experience supporting or managing budgets, financial planning, or resource allocation - Experience working in complex organizational environments or on high-visibility initiatives Essential Functions: - Leads the coordination and administration of Academic Affairs programs and initiatives, including scholarships, student engagement activities, and academic programming, ensuring alignment with school priorities and consistent, high-quality execution. - Evaluates and improves program operations and processes, identifying opportunities to enhance efficiency, streamline workflows, and strengthen the overall effectiveness of program delivery. - Takes the lead on complex, cross-functional initiatives, coordinating across faculty, departments, and central administrative offices to ensure alignment, clear communication, and successful execution. - Develops and implements strategies related to outreach, events, and stakeholder engagement, including planning and overseeing large-scale academic events and student-facing initiatives. - Manages scholarship and award processes, including coordination, tracking, reporting, and continuous refinement of processes to support accuracy, transparency, and stakeholder needs. - Develops reports and analyzes data related to programs, scholarships, and student initiatives to inform decision-making, support leadership needs, and communicate outcomes to internal and external stakeholders. - Leads or supports the development of program-related communications, including reports, presentations, and materials for faculty, leadership, and external partners. - Coordinates and strengthens partnerships with internal and external stakeholders, including faculty, student organizations, development, communications, and industry partners, to support program goals. - Oversees financial aspects of program operations, including monitoring budgets, tracking expenditures, supporting financial planning, and coordinating with administrative partners to ensure effective use of funds. - Provides guidance and direction to student workers or temporary staff, as needed, to support program activities and ensure continuity of operations. - Contributes to short- and long-term planning efforts within Academic Affairs by identifying trends, anticipating needs, and recommending program enhancements aligned with strategic goals. - Performs all other duties as assigned in support of program success and the broader objectives of Academic Affairs. Rice Mission and Values: Mission and Values | Rice University Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities.

Title: Executive Administrator Location: Miami United States Job Description: Company Description Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid. At Visa, you'll have the opportunity to create impact at scale - tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world. Join Visa and do work that matters - to you, to your community, and to the world. Progress starts with you. Job Description The role provides direct administrative support to the SVPs Value Added Services, LAC as well as general assistance to other team members. This position handles details of a highly confidential and critical nature and requires a broad working knowledge of departmental and company policies and practices. This role is an individual contributor with a primary focus on execution. This position is at a developing professional level and solves a range of straightforward problems/analyzes possible solutions using standard procedures. This position receives a moderate level of guidance and supervision. Essential Functions - Manage a complex calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and / or internal), group events and booking conference rooms. - Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, answering and screening managers´ phone calls and directing inquiries to the proper party within the team, and maintaining and ordering office supplies. - Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies. - Act as a liaison, problem solver, and facilitator as the first contact for the senior leader. - Manage quarterly All Staff and Quarterly Senior Leadership Meetings including logistics, agenda/materials, onsite support and event management. - Travel on occasion to manage offsite leadership and client meetings - Help manage departmental communications to internal key stakeholders collaborating with Corporate Communications and Human Resources. - Maintain Business Continuity Management contact information. Prepare meeting materials including assisting with the creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials. - Coordinate conference/meeting room set-up, order catering, and make logistical arrangements. - Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets and documents in support of team activities. - Handle contract management, monthly budget tracking (including POs, invoices and accruals) and updating and interfacing with accounting as needed. - Process expense reports and providing general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting. - Support projects as needed for senior executive. - Coordinate and direct the work of other Administrative Assistants/Administrators on functional/regional projects. This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager. Qualifications Basic Qualifications •Minimum of 6 months of work experience or a Bachelor's Degree Preferred Qualifications •2 or more years of work experience •University (or equivalent) degree in business administration •Strong PC skills and proficiency with Microsoft Office Suite products (Excel, Outlook, Word, and PowerPoint). •Innovative and creative thinker with a track record of delivery and proven ability to manage several projects concurrently and see them through from conception to conclusion •Must be proactive and solution oriented, looking for ways to add value and assist the team •Demonstrated ability to multi-task and prioritize work with a strong attention to detail •Prior experience organizing meetings •Experience with creative thinking and solution development •Excellent time management •Demonstrated organizational skills •Fully effective working both independently and within a team •Intuitive and not afraid to challenge Additional Information Work Hours: Varies upon the needs of the department. Travel Requirements: This position requires travel 5-10% of the time. Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers. Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law. Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code. U.S. APPLICANTS ONLY: The estimated salary range for this position is 62,600.00 to 97,200.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.

Set-up and Location: WFH/Onsite Work Schedule: 9:00AM to 6:00PM (AEST) | 7:00AM to 4:00PM (PH) Employment Type: Full-time Ready to do work that actually excites you? The company is a Melbourne-based residential building company specialising in high-end architectural homes, complex renovations, and bespoke residential construction projects. Our projects typically involve close collaboration with architects, engineers, and specialist trades to deliver highly detailed and design-focused homes. Project values generally range from $1.5M to $4M+ and require careful planning, accurate estimating, and strong coordination between consultants and trades. As our project pipeline continues to grow, we are seeking a highly capable Construction Administrator to join our team. This role will be a long-term full-time position integrated into our internal team. What You'll Do: You'll be the kind of person who: Contract Administration - Assist in preparing and managing construction contracts and subcontract agreements - Maintain accurate project documentation and contract records - Review subcontractor scopes of work and documentation - Ensure compliance with contractual requirements and project documentation Procurement & Trade Coordination - Assist with issuing trade packages and procurement documentation - Manage subcontractor documentation including insurances and compliance records - Assist in comparing subcontractor quotes and preparing tender comparisons - Support trade procurement and appointment processes Variations & Cost Tracking - Assist with pricing and preparing client variations - Maintain variation registers for each project - Track project costs against approved budgets - Assist in preparing financial reports for project performance Progress Claims & Payments - Assist with the preparation of progress claims to clients - Review subcontractor invoices and claims for payment - Assist in verifying work completed against subcontractor claims - Maintain payment tracking and documentation Project Administration - Maintain organised project files and documentation - Coordinate documentation between consultants, trades, and the project team - Assist with issuing site instructions and project communications - Support site supervisors and project managers with administrative requirements Requirements What You Bring: We're looking for someone who: Software Experience The ideal candidate will have experience using construction management software and project administration systems. Preferred experience includes: - Procore (highly desirable) - Buildertrend - Buildxact - Aconex or similar document management systems - Microsoft Excel - Microsoft Office Suite Experience with Procore would be ideal; however candidates with experience using similar construction project management software will also be considered. Australian Construction Experience (Critical Requirement) The candidate must have experience working within the Australian residential construction industry and demonstrate a strong understanding of: - Australian residential building contracts - Subcontractor management processes - Construction documentation and drawing sets - Construction progress claim processes - Variation management procedures - Construction project administration workflows Candidates who have previously worked for Australian residential builders or construction companies will be strongly preferred. Technical Knowledge Requirements The Construction Administrator should have familiarity with residential construction stages including: - Site establishment and preliminary works - Structural stages (base, frame, lock-up) - Internal fit-out stages (plaster, fix, joinery) - Finishing stages (completion and handover) They should also understand the typical construction sequencing and trade coordination required on Australian residential projects. Candidate Profile We are seeking someone who is: - Highly organised and detail-oriented - Strong with documentation and record keeping - Commercially aware and capable of understanding project budgets - Comfortable communicating with trades, consultants, and internal team members - Able to manage multiple projects simultaneously - Proactive and capable of identifying issues before they escalate The role requires someone who can work independently while remaining closely integrated with the project team. Working Structure The Construction Administrator will work closely with: - The Director - Estimating team - Site supervisors - Subcontractors and consultants Their primary focus will be supporting the team with contracts administration, procurement, project documentation, and cost tracking. Ideal Candidate Experience The ideal candidate will have: - 3–8+ years experience in construction administration or contracts administration - Experience working on Australian residential construction projects - Experience managing subcontractor documentation and procurement processes - Experience supporting projects valued between $1M – $5M+ Benefits Why You’ll Love Working Here - HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents) - Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) - Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more! Let’s Talk ​ If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.

Support administrative operations by overseeing personnel management, maintaining compliance records, coordinating staffing activities, and liaising between departments to ensure efficient operations and alignment with strategic priorities.